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Open Power and Energy NPROCURE

Government Tender for Hiring 9-Seater Diesel Jeep Vehicles for Power Sector in Gujarat

Bid Publish Date

03-Jul-2026, 1:00 pm

Bid End Date

24-Jul-2026, 10:30 am

Value

₹13,74,786

Location

SURENDRANAGAR , GUJARAT
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Progress

Issue03-Jul-2026, 1:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Gujarat Energy Transmission Corporation Limited (GETCO) invites bids for hiring 9-seater diesel Jeep vehicles to support power transmission projects across Gujarat. This open tender targets experienced transportation service providers capable of supplying reliable, compliant vehicles for a duration of 24 months. The scope includes vehicle registration, permits, maintenance, and adherence to government safety and emission standards. The project aims to facilitate efficient mobility for power sector personnel at the 66KV Hansalpur Group Substation, covering approximately 3000 KM monthly for daily operations. The estimated contract value is around INR 13.74 lakh, with clear timelines for bid submission and evaluation. Bidders must meet strict eligibility criteria, including vehicle age, licensing, and financial stability. Download the detailed tender document and participate in this competitive procurement process to support Gujarat’s power infrastructure development.

Scope Of Work

• Supply of diesel-driven, 9-seater non-AC Jeep vehicles (Bolero/Toofan/Cruiser) for government power transmission operations.

• The vehicles shall be used for daily transportation of Junior Engineers at the 66KV Hansalpur Group S/S.

• Vehicles must operate for 12 hours per day, covering approximately 3000 KM monthly.

• Bidders are required to ensure vehicles are registered for at least 3 years prior to the tender opening.

• The selected vehicles must have valid RC Book, Insurance, PUC, Contract Carriage permit, and Vehicle Fitness certificates.

• The vehicles should meet all safety and emission standards as per government regulations.

• The bidder shall provide maintenance and timely servicing of vehicles during the contract period.

• The contract duration is 24 months, with the possibility of extension based on performance.

Key Deliverables Specifications
Vehicle Type Diesel-driven, 9-seater, Non-AC Jeep
Registration Valid RC Book, Registration > 3 years
Insurance Valid insurance coverage
Permits Contract Carriage, Fitness, PUC
Service Support Maintenance and timely servicing

• The bidder shall submit a detailed schedule of vehicle deployment and maintenance plans.

• All vehicles must be compliant with Gujarat RTO and government safety standards.

• The vehicles should be equipped with necessary safety features and maintained in good condition throughout the contract period.

Technical Specifications

The vehicles must be diesel-driven, 9-seater, non-AC Jeep models such as Bolero, Toofan, or Cruiser. They should have a minimum registration of 3 years prior to the bid opening date. Vehicles must comply with Gujarat RTO standards, including valid RC books, insurance, PUC, and fitness certificates. The technical parameters include:

Parameter Requirement
Engine Type Diesel
Seating Capacity 9 persons
Vehicle Age Not registered before 3 years
Permits Contract Carriage, Fitness, PUC
Safety Features As per government standards

The procurement process involves a sequence of steps:

  1. Submission of technical and financial bids by the deadline.
  2. Technical bid evaluation on 27-07-2026.
  3. Opening of price bids post technical clearance.
  4. Final selection based on evaluation criteria.

Bidders must ensure all technical documents are complete and meet the specified standards to qualify for the evaluation.

Financial Requirements

The estimated contract value is approximately INR 13,74,786. The financial bid should specify the percentage rate for vehicle leasing or per KM charges, submitted via the secured percentage rate form. Payment terms include monthly payments based on the actual KM covered, with payments made after submission of invoices and verification of vehicle condition. The bid must include a bid security deposit of INR 25,000 EMD, which will be refunded after contract completion or forfeited in case of non-compliance. The cost breakdown should include:

Cost Component Details
Vehicle Lease Rate Per KM or fixed monthly rate
Maintenance Included in lease or as separate cost
Insurance & Permits Included in bid or borne by bidder
Security Deposit INR 25,000 EMD

Bidders are advised to submit competitive and transparent financial proposals aligned with the tender guidelines.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹13,74,786

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

SE TR Surendranagar

Bid Opening Authority

SE TR Surendranagar

Address

66 KV Substation Compound, Nr. Shiv Hotel, ST Stand Road, Surendranagar-363 002

Contact Details

[email protected]

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 1

TB STC-90-2026.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration for vehicles not registered before 3 years from the date of tender opening.
  • ✓ Must possess valid driving licenses for LMV taxis and relevant badges as per latest RTO rules.
  • ✓ Must have a valid PF Registration Code.
  • ✓ Must provide copies of PAN Card and GST registration.
  • ✓ Must submit last 3 years' profit and loss balance sheets along with ITR.
  • ✓ Must provide notarized Power of Attorney if applicable.
  • ✓ Must have MSME registration if applicable.
  • ✓ Must submit a bid security EMD of INR 25,000.
  • ✓ Must provide vehicle RC Book, insurance, PUC, and related permits.
  • ✓ Must submit undertaking of NCLT and declarations of relationships and conflicts of interest.
Financial & Qualification Requirements Details
Minimum Turnover Based on last 3 years' balance sheets
Experience Proven experience in vehicle leasing or transportation services
Valid Licenses RTO compliant licenses and vehicle permits
Financial Stability Demonstrated through balance sheets and ITR
Bid Security INR 25,000 EMD along with bid submission

Note: All documents must be duly attested and submitted as per tender guidelines.

Bidding Process

Process Timeline

1. Technical Bid

27-07-2026 10:00

2. Price Bid

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Scan copy of Tender Document Duly sign & Stamp by Bidder

Required
2

The Vehicle to be offered shall not have been registered before 3 years on the date of Tender Opening.

Required
3

Copy of driving license of LMV taxi cab & Badge or TRANS TYPE or as per latest RTO/Govt. Rules (Learning license will not be considered).

Required
4

PF Registration Code

Required
5

Copy of PAN Card

Required
6

GST registration

Required
7

Details of partners Directors of the Firm Company. Partnership Deed if applicable.

8

Copy of Notarized Power of Attorney as the case may be

9

Duly attested copy of MSME registration If applicable

10

Last 3 Year profit loss balance sheet with ITR.

Required
11

Additional 25000 EMD if Quotation Submitted

12

Quotation

13

Vehicle RC Book, Insurance, PUC, Contract Carriage permit, Vehicle Fitness if vehicle Document submitted.

14

undertaking of NCLT

Required
15

Declaration of Relationship with Employee

Required
16

Declaration of Conflict on Interest

Required
17

Partnership Deed if Applicable

18

Vehicle Undertaking

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves supplying 9-seater diesel-driven non-AC Jeep vehicles (such as Bolero, Toofan, Cruiser) for Gujarat's power transmission projects. The vehicles will be used for daily transportation of Junior Engineers at the 66KV Hansalpur Group S/S, operating for 12 hours daily and covering approximately 3000 KM per month over a period of 24 months. The scope includes vehicle registration, permits, maintenance, and compliance with government standards, ensuring reliable support for power sector operations.

Who is eligible to participate in this tender?

Eligible bidders must meet specific criteria including:

  • Valid registration of vehicles for at least 3 years prior to bid opening.
  • Valid driving licenses and badges as per RTO rules.
  • Valid PF registration, PAN, and GST registration.
  • Proven experience in vehicle leasing or transportation services.
  • Submission of last 3 years' profit and loss statements.
  • Bid security deposit of INR 25,000.
  • Complete documentation including permits, insurance, and vehicle fitness certificates.
    All documents must be attested and submitted as per tender guidelines.
What are the key technical specifications for the vehicles?

The vehicles must be diesel-driven, 9-seater, non-AC Jeep models such as Bolero, Toofan, or Cruiser. They should have a minimum registration of 3 years, valid RC books, insurance, PUC, and permits. The technical parameters include:

  • Engine Type: Diesel
  • Seating Capacity: 9 persons
  • Vehicle Age: Not registered before 3 years
  • Safety & Emission Standards: As per government norms

Bidders should ensure vehicles are maintained in good condition and equipped with necessary safety features throughout the contract period.

What is the bidding process and timeline?

The bidding process involves:

  1. Downloading and reviewing tender documents.
  2. Submitting technical and financial bids by 24-07-2026.
  3. Technical evaluation scheduled for 27-07-2026 at 10:00.
  4. Opening of financial bids for shortlisted bidders.
  5. Final evaluation based on technical compliance and cost.
  6. Notification of successful bidder and signing of contract.

Key dates:

  • Bid Submission Start: 03-07-2026
  • Bid Submission End: 24-07-2026
  • Technical Evaluation: 27-07-2026

All deadlines are strict, and bidders must ensure complete and accurate submissions.

How will the bids be evaluated?

Bids will be evaluated based on:

  • Technical compliance, vehicle condition, and document authenticity (60% weightage).
  • Financial bid competitiveness (40% weightage).
    Minimum qualifying marks for technical evaluation are 70%. The evaluation factors include vehicle age, permits, experience, and bid price. The final selection will prioritize the bidder offering the best balance of quality, compliance, and cost-effectiveness.

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