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Open Power and Energy NPROCURE

Government Tender for Hiring Non-Air Conditioned Petrol/Diesel Jeep for Power Sector in Gujarat

Bid Publish Date

02-Jul-2026, 12:30 pm

Bid End Date

17-Jul-2026, 10:30 am

Value

₹13,74,786

Location

RAJKOT , GUJARAT
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Progress

Issue02-Jul-2026, 12:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

This government tender offers a two-year contract for hiring non-air-conditioned petrol/diesel jeeps in Gujarat's power transmission sector. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), the procurement aims to ensure reliable transportation for the 66kv Sardhar group S/S under Jasdan Division. Bidders must meet strict eligibility criteria, including valid vehicle documents, licenses, and financial credentials. The process is conducted online via the nProcure portal, emphasizing transparency, compliance, and quality standards. The scope involves providing vehicles capable of covering at least 3000 km/month and operating 12 hours daily. This opportunity is ideal for transport service providers experienced in government contracts, vehicle maintenance, and fleet management within the power sector. The tender includes detailed technical specifications, financial arrangements, and evaluation criteria to ensure fair competition and selection of qualified vendors. Interested bidders are encouraged to review all terms, attend training sessions, and submit complete documentation before the deadline for a chance to secure this valuable government contract in Gujarat.

Scope Of Work

The scope of work includes:

  • Provision of non-air-conditioned petrol/diesel closed body jeeps (Mahindra Bolero or equivalent) for Gujarat's power transmission operations.
  • Vehicles must pass Taxi passing certificates for a minimum of 6+1 persons.
  • Vehicles are required to operate minimum 3000 km per month and be available for 12 hours daily.
  • The contract duration is two years, with provisions for renewal or extension as per government norms.
  • Bidders must ensure regular maintenance, insurance, fitness certificates, and permits are valid and up-to-date.
  • The vehicles should comply with all safety and emission standards as per Gujarat state regulations.
  • The selected vendor shall be responsible for vehicle deployment, driver management, and timely reporting.
  • All vehicles must be equipped with GPS tracking and communication devices.
Key Deliverables Specifications
Vehicle Type Petrol/Diesel, Mahindra Bolero or equivalent
Capacity Minimum 6+1 persons
Operating Hours 12 hours/day
Monthly Distance Minimum 3000 km
Contract Duration 24 months
Maintenance Regular, as per manufacturer guidelines
Documentation Valid RC, insurance, fitness, permits, PUC, driver licenses
Compliance Emission, safety, and Gujarat power sector standards

The bidder shall also provide undertakings for providing old vehicles if applicable, and ensure timely submission of all required documents as specified.

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Vehicle Model Mahindra Bolero or equivalent
Fuel Type Petrol or Diesel
Seating Capacity Minimum 6+1 persons
Vehicle Condition Well-maintained, roadworthy
Emission Standards Compliant with Gujarat State Pollution Control norms
GPS & Communication Installed and functional
Permits & Certificates Valid RC, fitness, insurance, PUC, road permit
Maintenance As per manufacturer guidelines, regular servicing

Sequential process for vehicle deployment:

  1. Submit vehicle documents for verification.
  2. Vehicle inspection by authorized officials.
  3. Obtain approval and deployment authorization.
  4. Maintain records and ensure compliance throughout the contract period.

All vehicles must be equipped with GPS tracking devices and communication systems for monitoring and reporting.

Financial Requirements

The estimated contract value is Rs. 13,74,786.00 for the two-year period, covering vehicle rental, maintenance, and operational costs. The payment will be made in installments based on milestone achievements and submission of valid invoices.

Cost Component Amount (Rs.)
Vehicle Rental Rs. 6,87,393
Maintenance & Repairs Rs. 3,44,697
Insurance & Permits Rs. 1,37,478
Miscellaneous Rs. 1,37,478

Payment Schedule:

  • 30% advance at contract signing.
  • 40% after 12 months of satisfactory service.
  • 30% upon completion of the contract period and submission of all documents.

All payments are subject to compliance with contractual obligations and submission of valid invoices and reports.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹13,74,786

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

Superintending Engineering, Circle office, GETCO, Gondal

Bid Opening Authority

Superintending Engineering, Circle office, GETCO, Gondal

Address

Superintending Engineering, Circle office, GETCO, Gondal

Contact Details

[email protected]

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 1

T 83-2026 Hiring of Vehicle for 66kv sardhar group ss.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid vehicle registration certificates (RC) and taxi passing certificates.
  • ✓ Must possess comprehensive vehicle insurance and fitness certificates.
  • ✓ Must hold valid road (contract carriage) permits and PUC certificates.
  • ✓ Must provide driver's driving licenses and active GST registration.
  • ✓ Must submit PAN card and details of partners/directors.
  • ✓ Must have PF registration and tender fee & EMD payment slips.
  • ✓ Must submit power of attorney if applicable.
  • ✓ Must provide undertakings for old vehicle provision if applicable.
  • ✓ Bidders should demonstrate financial stability, with minimum turnover of Rs. 13.75 lakhs.
Qualification Criteria Details
Minimum Financial Turnover Rs. 13,74,786
Valid Vehicle Documents Yes
Experience in similar contracts Preferred
Legal compliance Must be registered and compliant with Gujarat power sector norms

Note: All documents must be valid, clear, and submitted within the specified deadline.

Bidding Process

Process Timeline

1. Preliminary Stage

17-07-2026 16:30

2. Commercial Stage

17-07-2026 17:00

Required Forms

Preliminary

Tender fee and EMD form Gondal

User Defined Template-Secured

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of Quotation of new vehicle or RC book of Old Vehicle

Required
2

Scan Copy of insurance certificate of old Vehicle.

3

Scan Copy of old vehicle fitness certificate

4

Scan Copy of road(Contract carriage) permit of old vehicle.

5

SScan Copy of PUC certificate of Old Vehicle (regularly renewed every six month

6

Scan Copy of driving license of driver

Required
7

Scan Copy of active GST Registration

Required
8

Scan copy of PAN card.

Required
9

Scan copy of Details of Partners/Directors of the Firm/Company. Partnership deed if applicable

10

Scan Copy of power of attorney as the case may be.

11

Scan Copy of PF registration

Required
12

Scan copy of Tender fee payment slip with UTR Transaction number

Required
13

Scan copy of EMD payment slip with UTR Transaction number

Required
14

Scan copy of Appointment letter of driver if any.

Required
15

Scan copy of Petrol or Diesel rate bill.

Required
16

Scan copy of Schedule 1 to 8 On latter pad.

Required
17

UNDERTAKING FOR PROVIDING OLD VEHICLE

18

Scan copy of Tender after Stamp and sign on each page.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves hiring non-air-conditioned petrol/diesel closed body jeeps, specifically Mahindra Bolero or equivalent, for Gujarat's power transmission operations. The vehicles must accommodate minimum 6+1 persons, operate for 12 hours daily, and cover at least 3000 km per month. The contract duration is two years, with responsibilities including vehicle maintenance, legal compliance, and timely reporting. The scope emphasizes quality, safety, and adherence to Gujarat power sector standards, ensuring reliable transportation for the 66kv Sardhar group S/S under Jasdan Division.

What are the eligibility criteria for bidders?

Bidders must meet comprehensive eligibility requirements, including:

  • Valid vehicle RC, insurance, fitness certificates, and road permits.
  • Driver's licenses and active GST registration.
  • PAN card and details of partners/directors.
  • PF registration.
  • Submission of tender fee and EMD payment slips.
  • Undertakings for old vehicle provision if applicable.
  • Demonstrate financial stability with a minimum turnover of Rs. 13,74,786.

All documents must be valid, clear, and submitted before the deadline to qualify for evaluation.

How is the bidding process conducted?

The bidding process is fully online through the nProcure portal:

  1. Download tender documents.
  2. Prepare technical and financial bids.
  3. Submit bids electronically before the deadline.
  4. Pay tender fee and EMD via UTR transactions.
  5. Attend pre-bid meetings if scheduled.
  6. Bid opening occurs online as per schedule.
  7. Bids are evaluated based on technical compliance and cost.
  8. Successful bidder is awarded the contract.

Bidders must ensure all documents are uploaded correctly and adhere to timelines for a smooth process.

What are the key dates and deadlines for this tender?

Important dates include:

Date Event Details
02-07-2026 Bid Submission Start Bidders can begin submitting bids
17-07-2026 Bid Submission End Last date for bid submission at 16:00
17-07-2026 Bid Opening Preliminary bid opening at 16:30
20-07-2026 Contract Award Expected date for contract finalization

Bidders must submit all required documents before the deadline to avoid disqualification.

Who can I contact for further assistance regarding this tender?

For queries or support, contact:

Contact Person Superintending Engineering, Circle office, GETCO, Gondal
Email [email protected]
Phone +91-79-40007517, 40007514, 40007515
Address Superintending Engineering, Circle office, GETCO, Gondal, Gujarat

Support is also available from (n)Code Solutions, GNFC Ltd., Ahmedabad, for technical assistance related to online bidding procedures.

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