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Open Power and Energy NPROCURE

Government Tender for Hiring Petrol/Diesel Driven 9-Seater Vehicle on ARC Basis in Gujarat

Bid Publish Date

09-Feb-2026, 6:00 pm

Bid End Date

02-Mar-2026, 4:00 pm

Value

₹15,13,386

Location

VADODARA , GUJARAT

Progress

Issue09-Feb-2026, 6:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers an exclusive opportunity for vehicle service providers in Gujarat to supply Petrol/Diesel driven, 9-seater AC vehicles on an Annual Rate Contract (ARC) basis. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), this 24-month contract ensures reliable transportation for key officials at Gotri, Vadodara. Bidders must meet strict eligibility criteria, including submission of vehicle documentation, financial credentials, and experience in government contracts. The tender emphasizes transparency, quality, and timely delivery, with detailed technical specifications and evaluation criteria outlined. The project value is approximately Rs. 15.13 lakh, with a clear payment schedule. Interested companies specializing in vehicle leasing, fleet management, and government transportation services are encouraged to participate. The tender process includes online submission, technical evaluation, and contract award, with comprehensive support and training available for bidders.

Scope Of Work

The selected bidder will be responsible for providing Petrol/Diesel driven, AC, 9-seater (8+1) close body vehicles on an ARC basis for a period of 24 months. The key deliverables include:

  • Supplying vehicles that meet the specified technical and safety standards.
  • Ensuring vehicles are insured, registered, and have valid fitness certificates.
  • Maintaining vehicles in good condition throughout the contract period.
  • Providing vehicles for 12 hours daily, covering 3000 KMs per month.
  • Adhering to the schedule and operational guidelines set by GETCO.

The process involves:

  1. Submission of bid documents including technical and financial proposals.
  2. Evaluation of bids based on criteria such as vehicle quality, compliance, and cost.
  3. Awarding the contract to the most suitable bidder.
  4. Commencing vehicle deployment upon contract signing.

Specifications for vehicles include:

Parameter Requirement
Vehicle Type Close body, 9-seater AC vehicle
Fuel Type Petrol or Diesel
Age of Vehicle Not more than 3 years
Registration Valid R.C. Book, Insurance, Fitness Certificate
Additional Road permit, Road tax, GST registration

The bidder must submit a detailed technical bid, including vehicle specifications, along with all required documents as per the tender guidelines.

Technical Specifications

Vehicles must conform to the following technical parameters:

  • Type: Close body, 9-seater AC vehicle
  • Age: Not exceeding 3 years from the date of registration
  • Fuel: Petrol or Diesel
  • Capacity: 8+1 seating arrangement
  • Registration: Valid RC book, fitness certificate, and road permit
  • Insurance: Valid comprehensive coverage

The process for vehicle readiness includes:

  1. Vehicle inspection and verification as per specifications.
  2. Submission of all relevant documents.
  3. Approval from GETCO authorities.
  4. Deployment of vehicles for daily operations.

Vehicles must be maintained in excellent condition, with regular servicing and timely renewal of certificates to ensure uninterrupted service.

Financial Requirements

The estimated contract value is Rs. 15,13,386, based on the monthly requirement of Rs. 63,058 over 24 months. The breakdown includes:

Cost Component Amount (Rs.)
Vehicle Rental Rs. 12,00,000
Fuel & Maintenance Rs. 3,13,386
Total Estimated Cost Rs. 15,13,386

Bidder should provide a price offer in the prescribed format, including all applicable taxes and charges. Payment will be made in installments based on monthly invoicing, subject to verification of vehicle service and compliance.

Terms include:

  • Advance payment: None
  • Payment schedule: Monthly after submission of invoice and vehicle performance report
  • Penalty for non-compliance: As per tender terms

Documents 1

Technical bid n-255.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit.
  • ✓ Provide self-attested copies of vehicle insurance, registration, fitness certificate, road permit, and road tax.
  • ✓ Submit GST registration and PAN card copies.
  • ✓ Provide Petrol/Diesel price bills of the last 15 days.
  • ✓ Submit P.F. registration or undertaking for driver engagement.
  • ✓ Submit details of proprietorship/partners/directors, partnership deed, MOA, BR, if applicable.
  • ✓ Offer a technical bid sealed and signed.
Qualification Requirements Details
Financial Turnover Minimum Rs. 10 lakh in last 3 years
Experience At least 2 similar contracts in government sector
Vehicle Ownership Own or lease vehicles meeting specifications

The bidder must also submit an undertaking on firm’s letterhead confirming vehicle availability and compliance with tender conditions.

Bidding Process

Process Timeline

1. Preliminary stage

02-03-2026 16:01

2. Commercial Stage

Required Forms

Preliminary

Tender fee & EMD -Jambuva

User Defined Template-Standard

Required

New vehicle Deposit -Jambuva

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary stage

1

Scan copy of RTGS Transaction slip for Tender fee

Required
2

Scan copy of RTGS Transaction slip for EMD

Required
3

Scan copy of RTGS Transaction slip for deposit for New vehicle

Required
4

copy of Insurance for offered vehicle( self attested)

Required
5

copy of Road permit for offered vehicle( self attested)

Required
6

copy of Road Tax for offered vehicle( self attested)

Required
7

copy of Fitness certificate for offered vehicle( self attested)

Required
8

copy of R.C Book for offered vehicle ( self attested_

Required
9

Quotation for new vehicle to be offered as per vehicle specification ( self attested)

Required
10

UNDERTAKING CUM INDEMNITY BOND for third party’s vehicle on Stamp Paper of Rs. 300/-

Required
11

Details of Proprietorship / Partners/Directors of the Firm/Company. Partnership deed, MOA, BR, if applicable.

Required
12

Petrol /diesel price Bill of prevailing 15 days before the due date of tender ( self attested)

Required
13

GST registration certificate ( self attested)

Required
14

Copy of PAN card ( self attested)

Required
15

P.F. Registration (for engaging of driver) OR Undertaking on stamp paper of Rs.50/-in case of self-driving ( self attested)

Required
16

Nature of firm ( relevant document for proprietary/ partnership/pvt ltd firm)

Required
17

Bidder who offering registered vehicle shall have to submit Certificate on firms’ letter head regarding offered vehicle is not provided at any location of GETCO or any other firm against any work order on the date of opening of tender and thereafter, as per enclosed Format

Required
18

COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is March 2, 2026, at 4:00 PM. Bidders must upload all required documents before this time, as late submissions will not be accepted.

What documents are required to participate in this tender?

Participants must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit, along with vehicle registration, insurance, fitness certificates, road permit, GST registration, PAN card, and other specified documents as detailed in the tender guidelines. All documents must be self-attested.

How will the technical evaluation be conducted?

Technical evaluation will assess vehicle condition, document authenticity, bidder experience, and compliance with specifications. Bids must score at least 70% in technical criteria to qualify for financial evaluation.

Is there any training available for online bidding?

Yes, a free vendor training camp is organized every Saturday at (n)code Solutions, GNFC Ltd., Ahmedabad. Bidders are encouraged to attend to understand the electronic bidding process better.

What is the scope of payment for successful bidders?

Payments will be made monthly after submission of invoices and vehicle performance reports. The total estimated value is Rs. 15,13,386, payable in installments over 24 months, subject to compliance with contract terms.

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