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Open Power and Energy NPROCURE

Government Tender for Hiring Close Body Jeep (BS-6) 7-Seater for Power Sector in Mehsana

Bid Publish Date

03-Jul-2026, 12:30 pm

Bid End Date

16-Jul-2026, 12:30 pm

Value

₹13,37,520

Location

MAHESANA , GUJARAT
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Progress

Issue03-Jul-2026, 12:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

Categories 3

VALVE PARTS AND ACCESSORIES VEHICLE VEHICLE HIRING SERVICE

This open government tender offers an excellent opportunity for transportation service providers to supply a Close Body Jeep (BS-6) 7-Seater for Uttar Gujarat Vij Company Limited in Mehsana, Gujarat. The contract spans two years, focusing on reliable vehicle support for power distribution operations. Bidders must meet specific technical, financial, and experience criteria, including compliance with BS-6 emission standards and statutory requirements. The tender process involves online submission, evaluation based on technical and financial factors, and timely bid opening scheduled for July 20, 2026. With an estimated value of ₹13,37,520, this tender invites qualified companies to participate in a transparent procurement process designed to enhance operational efficiency in the power sector. The project emphasizes adherence to government norms, vehicle maintenance, and service quality, making it ideal for experienced vehicle leasing firms and logistics providers seeking government contracts in Gujarat.

Scope Of Work

The selected bidder will be responsible for providing a fully maintained Close Body Jeep (BS-6) 7-Seater with AC, fulfilling the following requirements:

  • Supply and maintenance of vehicle as per specifications throughout the contract period.
  • Operational hours of 12 hours daily, covering up to 2500 KM per month.
  • Vehicle must be compliant with BS-6 emission standards.
  • Availability of the vehicle at the designated location: UGVCL Circle Office, Mehsana.
  • Provision of driver and related services including fuel, insurance, and maintenance.
Key Deliverables Details
Vehicle Type Close Body Jeep (BS-6), 7-Seater, AC
Service Duration 2 years
Monthly KM Limit 2500 KM
Operating Hours 12 hours per day
Location Mehsana, Gujarat
Maintenance Regular servicing and repairs
Documentation Valid vehicle registration, insurance, pollution certificate

The process involves:

  1. Submission of bid online via the official portal.
  2. Evaluation of technical and financial proposals.
  3. Opening of bids by the designated authority.
  4. Contract award to the successful bidder.

All bidders must adhere to the terms and conditions specified in the tender document, including compliance with safety and emission standards.

Technical Specifications

The vehicle must meet the following technical parameters:

Specification Details
Vehicle Type Close Body Jeep (BS-6), 7-Seater
Emission Standard BS-6
AC Yes
Seating Capacity 7 persons
Fuel Type Petrol/Diesel (as per registration)
Maintenance Regular servicing as per manufacturer guidelines
Insurance Valid comprehensive insurance coverage

Sequential procedures for technical compliance:

  1. Submit vehicle registration and pollution certificates.
  2. Provide proof of insurance and emission compliance.
  3. Ensure vehicle availability at the specified location.
  4. Maintain the vehicle in good condition throughout the contract period.

The vehicle must be equipped with necessary safety features and conform to all applicable government standards.

Financial Requirements

The total estimated budget for this contract is ₹13,37,520, covering a two-year period. The cost breakdown is as follows:

Cost Component Amount (INR)
Vehicle Lease ₹11,00,000
Maintenance & Repairs ₹1,50,000
Insurance & Taxes ₹87,520
Contingencies ₹0

Payment terms are as follows:

  • 30% advance payment upon contract signing.
  • Monthly payments based on submission of service reports.
  • Final settlement after completion of contract.

Bidders should provide detailed financial proposals aligned with these terms, including breakdowns and supporting documents.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹13,37,520

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

Superintending Engineer, UGVCL, Circle Office, Mehsana

Bid Opening Authority

Superintending Engineer, UGVCL, Circle Office, Mehsana

Address

Circle Office: Visnagar Road, Mehsana – 384001.

Contact Details

2762222423

Authority Records

UTTAR GUJARAT VIJ COMPANY LIMITED

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Documents 1

SR NO-1.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid GST registration certificate.
✓ Must submit scanned copies of online payment receipts for tender fee and EMD.
✓ Should possess relevant experience in vehicle hiring for government or corporate projects.
✓ Financially capable to undertake the contract, with an estimated cost of ₹13,37,520.

Qualification Requirement Details
Experience Minimum 2 years in vehicle leasing or transportation services
Financial Capacity Demonstrated ability to handle contracts worth at least ₹13,37,520
Documents Valid GST registration, EMD payment proof, vehicle registration
Other Compliance with all statutory requirements and technical specifications

All documents must be submitted as per the guidelines specified in the tender document to qualify for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

20-07-2026 11:00

2. Commercial Stage

20-07-2026 16:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Hiring of vehicle HT IC MSN CO

User Defined Template-Standard

Required

Required Documents

Stage - Preliminary Stage

1

Copy of GST registration Certificate

Required
2

Scanned copy of Online Payment of Tender Fee

Required
3

Scanned copy of Online Payment of EMD

Required
4

Other Necessary Documents as per Tender terms and conditions

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Commercial Stage

1

as per tender

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to hire a Close Body Jeep (BS-6) 7-Seater with AC for Uttar Gujarat Vij Company Limited in Mehsana, Gujarat, to support power sector operations over a two-year period. It ensures reliable transportation for field activities, maintenance, and official visits, adhering to government standards and emission norms.

Who is eligible to participate in this tender?

Eligible bidders must have:

  • Valid GST registration.
  • Experience in vehicle leasing or transportation services for government or corporate clients.
  • Proof of EMD and tender fee payments.
  • Ability to provide vehicles compliant with BS-6 emission standards.
  • Financial capacity to handle contracts worth approximately ₹13,37,520.
    All documents must be submitted online as per the guidelines specified in the tender document.
What are the key technical specifications for the vehicle?

The vehicle must be a Close Body Jeep (BS-6) with:

  • 7 seats including driver.
  • AC for passenger comfort.
  • Compliant with BS-6 emission standards.
  • Equipped with necessary safety features.
  • Valid vehicle registration, pollution, and insurance certificates.
  • Regular maintenance as per manufacturer guidelines.
    These specifications ensure vehicle reliability and compliance with government norms.
What is the bidding process and important deadlines?

The process involves:

  1. Downloading tender documents.
  2. Attending pre-bid meetings if scheduled.
  3. Submitting bids online before 16-07-2026, 6:00 PM.
  4. Evaluation and bid opening scheduled for 20-07-2026 at 4:00 PM.
    Key deadlines include:
  • Bid submission end date: 16-07-2026.
  • Bid opening date: 20-07-2026.
    Bidders must ensure timely submission and compliance with all requirements to participate successfully.
How will the evaluation of bids be conducted?

Bids will be evaluated based on:

  • Technical compliance (40%)
  • Experience and past performance (30%)
  • Cost competitiveness (30%)
    Minimum thresholds must be met for each criterion. The evaluation will consider vehicle condition, bidder experience, and financial proposals. Only bids exceeding the minimum thresholds will be shortlisted for contract award, ensuring transparency and fairness in the selection process.

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