Contract Bidding Open For Hiring of Vehicle Type-B, , Jeeps and MUV A.C . MODEL in GWALIOR, MADHYA PRADESH
N/A
GWALIOR, MADHYA PRADESH
Posted:
29 April 2025
Closed:
13 May 2025
EPROCURE
Open Power and Energy NPROCURE
Government Tender for Hiring of Diesel/ Petrol Driven Jeep Vehicles for Power Sector in Gujarat
Progress
Issue10-Jul-2026, 11:30 am
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
02 Years
Currency Type
Single
This government tender offers an excellent opportunity for vehicle suppliers to provide A/C diesel/petrol jeeps to Gujarat's power transmission sector. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), the tender seeks 8+1 seater vehicles for a two-year period, ensuring reliable transportation for Deputy Engineers at the Mundra Construction Sub Division. The procurement emphasizes compliance with technical specifications, eligibility criteria, and timely delivery. Bidders must submit their proposals online, adhering to all guidelines, with the potential to secure a significant government contract valued at approximately INR 14,41,320. The process involves detailed documentation, vehicle inspection, and evaluation based on quality, cost, and experience. This opportunity is ideal for vehicle vendors with proven experience in government projects, vehicle registration, insurance, and maintenance. Participation requires registration on the official portal, digital certification, and adherence to all terms and conditions. The tender promotes transparency, efficiency, and compliance in government procurement in Gujarat's power sector.
Scope Of Work
The selected vendor will be responsible for providing A/C diesel/petrol jeeps that meet the following specifications:
- Model: Preferably Mahindra Max, Bolero, Scorpio, or equivalent
- Seating Capacity: 8+1 seats
- Operational Hours: 12 hours per day
- Monthly Kilometer Limit: 3000 km
- Duration: Two years
The scope includes:
- Supplying vehicles in excellent condition, compliant with all safety and emission standards.
- Ensuring vehicles are equipped with valid insurance, registration, and road permits.
- Maintaining vehicles throughout the contract period.
- Providing drivers with valid licenses, physical fitness, and eye testing certificates.
- Ensuring fuel costs, PUC certificates, and other statutory requirements are met.
Key deliverables:
- Timely vehicle deployment as per schedule
- Regular maintenance and servicing
- Submission of all required documents including insurance, registration, and permits
- Compliance with all government and GETCO regulations
| Specification | Details |
|---|---|
| Model | Mahindra Max / Bolero / Scorpio / Equivalent |
| Seating | 8+1 Seater |
| AC | Yes |
| Fuel Type | Diesel / Petrol |
| Duration | 2 Years |
| Daily Operation | 12 Hours |
| Monthly Km | 3000 Km |
The vendor must also coordinate with GETCO officials for vehicle inspections and adhere to safety protocols.
Technical Specifications
Vehicles must comply with the following technical parameters:
| Parameter | Specification |
|---|---|
| Model | Mahindra Max, Bolero, Scorpio, or equivalent |
| Seating Capacity | 8+1 seats |
| Air Conditioning | Yes |
| Fuel Type | Diesel or Petrol |
| Certification | Must have valid PUC, insurance, and registration |
| Emission Standards | Compliant with Gujarat State & Central Govt. norms |
| Maintenance | Regular servicing as per manufacturer guidelines |
| Documentation | Vehicle registration, insurance, permits, and fitness certificates must be current |
Sequential process:
- Submit bid documents online before the deadline.
- Vehicle inspection and verification by GETCO officials.
- Contract signing and vehicle deployment.
- Ongoing maintenance and compliance checks.
All vehicles must be fitted with GPS tracking and safety features as per government standards.
Financial Requirements
The estimated contract value is approximately INR 14,41,320. The financial bid should include the total cost for supplying vehicles for the entire two-year period, broken down as per schedule B. Payment will be made quarterly based on vehicle deployment and compliance. Bidders must submit a detailed cost breakdown including:
| Cost Component | Details |
|---|---|
| Vehicle Cost | Price per vehicle |
| Fuel & Maintenance | Estimated monthly expenses |
| Driver Wages | As applicable |
| Other Charges | Insurance, permits, taxes |
Payments will be processed upon submission of valid invoices and compliance certificates. The bid must specify the rate per vehicle, inclusive of all taxes and charges, with clear terms for escalation or adjustments if applicable.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹14,41,320
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer (AM) Anjar
Bid Opening Authority
Superintending Engineer (AM) Anjar
Address
Superintending Engineer (AM) Anjar,GETCO Circle office , 220 kV Power House Compound,Bhuj Road,GETCO, Post : Anjar., Pin 370110 Dist : Kutchh, Gujarat
Contact Details
2836242656
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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GeM Registration
Document Filing
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Documents 1
e-Tn-79-2026 Sub Division Mundra.pdf
TENDER_DOCUMENT
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Bids are Invited For Hiring of vehicle (diesel running jeep) with driver for the official utilization of Superintending Engineer, OandM Circle, PTCUL, Haldwani with the round the clock availability for a period of 12 months in NAINITAL, UTTARAKHAND
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Posted:
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EPROCURE
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Eligibility Criteria
✓ Must have valid vehicle registration certificates not older than 3 years from the date of tender opening.
✓ Must possess comprehensive insurance policies for the vehicles.
✓ Must hold a valid road permit certificate.
✓ Provide registration certificates for employee provident fund and labor codes, or a self-declaration on Rs.300 stamp paper with notarization.
✓ Submit a copy of PAN card and GST registration certificate.
✓ Drivers must possess valid driving licenses, and drivers’ physical fitness and eye testing certificates are mandatory.
✓ Provide diesel price certificates or invoices.
✓ Submit PUC certificates.
✓ MSME certificate (if applicable).
✓ Submit a recent quotation, tender acceptance letter, and annexures including declaration of non-ban status.
✓ Declare any conflict of interest on bidder’s letterhead.
✓ Complete all technical bid documents, including specifications and annexures.
| Qualification Criteria | Details |
|---|---|
| Registration | Valid vehicle registration not older than 3 years |
| Insurance | Valid comprehensive insurance |
| Permits | Valid road permit |
| Financial | PAN, GST, P.F. certificates |
| Driver Certification | Valid driving license, fitness, and eye certificates |
| Additional | MSME certificate if applicable |
| Documentation | All documents must be duly signed and stamped |
Bidders must meet all eligibility conditions to qualify for the tender process.
Bidding Process
Process Timeline
1. Preliminary Stage
30-07-2026 16:30
2. Commercial Stage
Required Forms
Preliminary
Tender fee and EMD form Anjar CO
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Copies of the registration book of vehicle. The vehicle to be offered shall not have been registered before more than 3 years as on the date of opening the tender.
Required 2
The copies of the documents of the insurance policy of the vehicle.
Required 3
Road permit certificate.
Required 4
Registration certificate for provident fund of employees/Labor and P.F Code no and its latest receipt is required or self declaration on Rs.300 stamp paper with sign and stamp of approved Notary in case of self driving.
Required 5
The copy of PAN card.
Required 6
GST registration certificate.
Required 7
Driving license of vehicle driver.
Required 8
Driver Physical fitness & Eye testing certificate in case of self driving
Required 9
Diesel price certificate or Invoice
Required 10
PUC
Required 11
MSME Certificate if aaplicable
12
New Quotation if applicable
Required 13
Tender Acceptance letter
Required 14
Annexure -14 regarding not ban /not stop deal in GUVNL or subsidiary companies
Required 15
Declaration of conflict on interest on Bidder’s letterhead
Required 16
Bahedhari patrak on Bidder’s letterhead
Required 17
Annexure -I
Required 18
Declaration for Relationship with employee as per format in tender on bidder’s firm letterhead with sign & seal
Required 19
Technical bid (All pages of TENDER i.e. technical specification & condition etc. of TENDER with stamp & signature. Also, all the annexure must duly have filled by bidder
Required 20
Any Other as Per Tender Copy
RequiredStage - Commercial Stage
1
As per schedule-B
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The last date for bid submission is 30th July 2026 at 16:00 hours. Bidders must ensure all documents are uploaded and complete before this deadline to be considered.
What documents are required to participate in this vehicle hiring tender?
Required documents include vehicle registration certificates (not older than 3 years), insurance policies, road permits, PAN card, GST registration, driver licenses, fitness certificates, diesel invoices, PUC certificates, MSME certificates (if applicable), and various declarations as specified in the tender documents. All documents must be signed and stamped.
How will the technical and financial bids be evaluated?
Bids will be evaluated based on technical compliance (50%), cost competitiveness (30%), and past experience (20%). Only bidders meeting all eligibility criteria and technical specifications will qualify for financial evaluation.
Are there any training sessions available for bidders?
Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 P.M. at (n)code solutions, GNFC Ltd., Ahmedabad. These sessions help bidders understand the online bidding process and document submission requirements.
What is the estimated contract value and scope of the vehicles required?
The estimated value is approximately INR 14,41,320 for a two-year contract. The scope includes supplying 8+1 seater A/C diesel/petrol jeeps such as Mahindra Max, Bolero, Scorpio, or equivalent, operational for 12 hours daily and 3000 km per month.
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Documents 1
e-Tn-79-2026 Sub Division Mundra.pdf
TENDER_DOCUMENT