Custom Bid for Services - Hiring of 3 nos of Non AC diesel vehicle for usage of 1 for E and M UOCM
Western Coalfields Limited
NAGPUR, MAHARASHTRA
Posted:
3 July 2025
Closed:
18 July 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Hiring Diesel Model AC Vehicle with Driver for Power Sector Operations
Progress
Issue25-Jun-2026, 11:00 am
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Categories
6
This government tender from Paschim Gujarat Vij Company Limited (PGVCL) offers a unique opportunity for transportation service providers to supply a latest diesel model closed body AC vehicle with driver for power sector operations in Gujarat. The contract spans two years, requiring reliable, GPS-enabled vehicles to support Operations & Maintenance (O&M) activities in the Dhasa SDn area. Bidders must meet strict eligibility criteria, including statutory compliance, vehicle specifications, and experience in government projects. The procurement process is transparent, with detailed evaluation criteria focusing on technical quality, experience, and cost-effectiveness. Interested companies specializing in vehicle leasing, transportation services, and logistics are encouraged to participate. The tender process involves online submission, evaluation, and award, with key deadlines in July 2026. This opportunity ensures reliable transportation for power distribution activities, contributing to efficient and safe power sector operations in Gujarat.
Scope Of Work
• Supply of a latest diesel model closed body air-conditioned vehicle suitable for power sector operations.
• Vehicle must be equipped with GPS tracking system for real-time monitoring.
• The vehicle should be maintained in excellent condition, compliant with all safety and emission standards.
• The service provider shall ensure driver availability 24 hours daily for the duration of the contract.
• The vehicle will operate at least 3000 km per month for two years.
• The vehicle must have valid RTO registration, insurance, fitness, PUC, and other statutory documents.
• The service provider shall be responsible for regular maintenance and timely servicing.
• The vehicle should be fitted with first and second driver eye test certificates.
• The vehicle must be capable of supporting power sector operational needs, including safety and communication features.
• The provider shall ensure driver conduct, punctuality, and adherence to traffic regulations.
| Specification | Requirement |
|---|---|
| Vehicle Type | Diesel closed body AC vehicle |
| GPS System | Yes |
| Age of Vehicle | Not older than 2 years |
| Registration | RTO registered in Gujarat |
| Insurance | Valid comprehensive insurance |
| Maintenance | Regular and documented |
| Driver Licensing | Valid driving licenses for drivers |
| Additional Features | Emergency tools, communication devices |
- Submit vehicle details and documentation.
- Ensure vehicle compliance with technical specifications.
- Sign service agreement and schedule deployment.
- Maintain vehicle and submit periodic reports.
- Ensure driver availability and operational readiness throughout the contract period.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Type | Diesel closed body AC vehicle |
| GPS System | Installed and functional |
| Vehicle Age | Not exceeding 2 years |
| Registration | RTO registered in Gujarat |
| Insurance | Comprehensive, valid |
| Fitness Certificate | Valid and up-to-date |
| PUC Certificate | Valid |
| Driver Licenses | Valid licenses for both drivers |
| Additional Features | Emergency tools, communication devices |
Process:
- Bidders submit vehicle details and documents.
- Vehicle undergoes inspection and verification.
- Contract signing and vehicle deployment.
- Regular maintenance and compliance checks.
- Periodic reporting and monitoring.
Financial Requirements
The estimated contract value is approximately ₹13,00,800.00 for two years, covering vehicle supply and related services. The financial bid must specify the percentage rate for service charges, submitted in a secure manner. The tender fee of ₹1180 must be paid via RTGS/NEFT, with proof submitted along with the bid. The EMD amount is specified in the tender documents and must be submitted as per instructions. Payment schedules include an initial payment upon contract signing and subsequent payments based on monthly performance and compliance. The total budget covers vehicle procurement, maintenance, driver wages, GPS system installation, and statutory compliance costs. Bidders should prepare detailed cost breakdowns and adhere to the financial terms outlined in the tender documents.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹13,00,800
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Executive Engineer
Bid Opening Authority
Executive Engineer
Address
PGVCL Gadhada Division Office, Nr ST Depo, Gadhada
Contact Details
9978935610
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Documents 1
GDN vehicle TENDER 1286-01.pdf
TENDER_DOCUMENT
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Tender Notice for 06/EE(C-II)/SHP/Maneri/2025-26 in UTTAR KASHI, UTTARAKHAND
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EPROCURE
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Eligibility Criteria
✓ Must have valid RTO registration, insurance, fitness, and PUC certificates.
✓ Must possess experience in providing similar vehicle services to government or power sector entities.
✓ Must submit attested copies of PAN, GST registration (if applicable), and latest income tax returns.
✓ Must provide successful work completion certificates for similar contracts.
✓ Must have valid driving licenses and eye test certificates for drivers.
✓ Must demonstrate financial stability with a minimum solvency certificate as specified.
| Criteria | Details |
|---|---|
| Experience | Minimum 2 years in vehicle supply/services |
| Financial Stability | Solvency certificate of at least ₹[amount] |
| Registration | RTO registration in Gujarat |
| Documents | PAN, GST, Income Tax Return, Insurance, Fitness, PUC |
| Vehicle Age | Not older than 2 years |
| Driver Qualifications | Valid licenses and eye test certificates |
| Additional | Experience with government projects preferred |
✓ Bidders must meet all eligibility criteria and submit all required documents as specified in the tender document.
Bidding Process
Process Timeline
1. Priliminary Stage
16-07-2026 11:00
2. Commercial Stage
17-07-2026 11:00
Required Forms
Priliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Priliminary Stage
1
Attested copy of GST (If applicable)
2
Attested copy of PAN card in the name of bidder.
Required 3
Attested copy of document showing P.F. Number obtained by the bidder. (If applicable)
4
Attested copy of Adhar Card
Required 5
Attested copy of Latest Income Tax Return.
6
Attested Copy of successful work Completion / Experience certificate.
Required 7
Attested copy of RTO registration book OR Authorized dealers Quotation if offering new vehicle.
Required 8
Attested copy of Goods carriage permit / Taxi / Maxi permit in Gujarat. (If applicable)
Required 9
Attested copy of insurance policy. (If applicable)
Required 10
Attested copy of Fitness certificate. (If applicable)
Required 11
Attested copy of PUC. (If applicable)
Required 12
Attested driving license Copy of First driver.
Required 13
Attested driving license Copy of Second driver.
Required 14
Attested copy of first driver eye test certi..
Required 15
The scan copy of the Tender Notice duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid
Required 16
The scan copy of the Technical Specification duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid
Required 17
The scan copy of the Commercial Terms and Condition duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid
Required 18
The scan copy of the NEW TERMS duly signed and stamped with companys seal must be submitted ONLINE along with the bid
Required 19
Payment proof of Tender Fees and E.M.D. Paid By RTGS / NEFT (Screenshot of online RTGS / NEFT Reference number / UTR / Transaction number).
Required 20
Attested copy of Memorandum of Association or partnership deed. (If applicable)
21
Scan copy of original Power of attorney if any for signing the bid documents. (If applicable)
22
Attested copy of second driver eye test certi..
Required 23
latest solvency certificate
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Stage - Commercial Stage
1
Payment Details of Tender fee and Emd Screenshot
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to hire a diesel model closed body AC vehicle with driver for Power Distribution Operations & Maintenance (O&M) in Gujarat, specifically supporting PGVCL's activities in Gadhada Division. The vehicle must be equipped with GPS tracking for operational monitoring, ensuring reliable transportation for power sector staff over a period of two years.
Who is eligible to participate in this tender?
Eligible bidders must possess valid RTO registration, insurance, fitness, and PUC certificates, and have experience in providing similar vehicle services. They should also submit financial stability proof, including a solvency certificate, and all statutory documents such as PAN, GST registration (if applicable), and income tax returns. Experience with government projects is preferred.
What are the key technical specifications for the vehicle?
The vehicle must be a diesel closed body AC vehicle, not older than 2 years, equipped with a GPS tracking system, and have valid registration, insurance, fitness, and PUC certificates. It should support driver credentials, communication devices, and emergency tools. The vehicle must meet all statutory and safety standards as specified in the tender document.
What is the bidding process and timeline?
Bidders must submit bids online between 25-06-2026 and 15-07-2026. The preliminary evaluation will be conducted on 16-07-2026, followed by commercial evaluation on 17-07-2026. The contract award is expected by 20-07-2026, with contract signing scheduled shortly thereafter. Ensure timely submission and compliance with all requirements.
How will the bids be evaluated?
Bids will be assessed based on technical compliance (40%), experience (20%), financial rate (30%), and document submission (10%). Bidders must meet minimum qualifying marks in each category. The evaluation emphasizes quality, experience, and cost-effectiveness to select the most suitable service provider for PGVCL.
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Documents 1
GDN vehicle TENDER 1286-01.pdf
TENDER_DOCUMENT