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Open Power and Energy NPROCURE

Government Tender for Vehicle Hiring: 12-Hour Daily AC SUV/MUV for Surendranagar

Bid Publish Date

03-Jun-2026, 4:00 pm

Bid End Date

24-Jun-2026, 4:00 pm

Value

₹15,13,386

Location

SURENDRANAGAR , GUJARAT
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Progress

Issue03-Jun-2026, 4:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

This government tender offers an opportunity for qualified vendors to supply a 7-seater AC SUV/MUV (Make: Mahindra Scorpio) for the Surendranagar testing unit. The contract spans 24 months, supporting official transportation needs under the Power and Energy sector. Bidders must meet strict eligibility criteria, including vehicle documentation, financial credentials, and experience in government vehicle leasing. The procurement process is conducted online, emphasizing transparency, compliance, and value for money. Key dates include the bid submission deadline of 24-06-2026, with technical evaluations scheduled for 25-06-2026. The successful bidder will provide reliable, well-maintained vehicles equipped with all necessary permits and certificates, ensuring seamless operational support for Surendranagar's government projects. This tender is ideal for transportation companies, vehicle leasing firms, and experienced vendors seeking to partner with government agencies in Gujarat. Submit your bid today to participate in this transparent, competitive procurement process and contribute to efficient government operations.

Scope Of Work

The selected bidder will be responsible for providing a 7-seater AC SUV/MUV (Make: Mahindra Scorpio) for 12 hours daily at the Surendranagar testing unit. The scope includes:

  • Provision of vehicle in good working condition, compliant with all safety and emission standards.
  • Maintenance and servicing of the vehicle throughout the contract period.
  • Timely delivery and pickup as per the schedule.
  • Documentation including vehicle RC Book, Insurance, PUC, and other permits.
  • Adherence to government safety and environmental regulations.

The process involves:

  1. Submission of technical and financial bids via the designated online portal.
  2. Evaluation of technical documents and credentials.
  3. Opening and assessment of financial bids.
  4. Final award to the most suitable bidder based on criteria.

The vehicle must be available for use every day for 12 hours, with the contract valid for 24 months from the date of award.

Technical Specifications

The vehicle specifications include:

Parameter Requirement
Make Mahindra Scorpio
Seating Capacity 7 Seaters
Fuel Type Petrol or Diesel
AC Yes
Condition New or well-maintained used vehicle
Emission Standards Compliant with Gujarat State regulations

Process for technical compliance:

  • Submit detailed vehicle specifications.
  • Provide recent inspection reports.
  • Attach all relevant permits and registration documents.
  • Ensure vehicle availability for daily 12-hour shifts.

Technical evaluation will consider vehicle condition, compliance, and documentation completeness.

Financial Requirements

The estimated contract value is approximately ₹15,13,386. The financial bid must include:

Cost Component Details
Base Rate Per month or total for 24 months
Additional Charges Maintenance, fuel, insurance, permits
Payment Terms Payments to be made monthly or quarterly

Bidders should submit a detailed quotation with clear breakdowns. Payments will be processed based on delivery milestones and compliance with contractual obligations. The bid must be valid for 180 days from submission date.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹15,13,386

Bid To RA

No

Item Category

Electrical - All

Authority & Contact

Officer Inviting Bids

SE TR Surendranagar

Bid Opening Authority

SE TR Surendranagar

Address

66 KV Substation Compound, Nr. Shiv Hotel, ST Stand Road, Surendranagar-363 002

Contact Details

[email protected]

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
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Documents 1

Schedule-B of STC-74-2026.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility requirements:

  • ✓ Must have a valid Driving License and Vehicle RC Book.
  • ✓ Must possess PF Registration Code and GST registration.
  • ✓ Provide Last 3 years of profit & loss balance sheets with ITR.
  • ✓ Submit Duly signed & stamped Tender Document.
  • ✓ Include Notarized Power of Attorney if applicable.
  • ✓ Attest MSME registration if applicable.
  • ✓ Submit Bid Processing Fee and EMD of ₹25,000.
  • ✓ Provide Vehicle Insurance, PUC, and other permits.
  • ✓ Submit undertaking of NCLT, Declaration of Relationship with Employee, and Conflict of Interest Declaration.
Qualification Details
Financial Minimum turnover of ₹XX lakhs in last 3 years
Experience Proven experience in vehicle leasing for government agencies
Certifications Valid vehicle documents and compliance certificates

All documents must be current, valid, and properly attested or notarized as required.

Bidding Process

Process Timeline

1. Technical Bid

25-06-2026 10:00

2. Price Bid

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Scan copy of Tender Document Duly sign & Stamp by Bidder

Required
2

Driving License

Required
3

PF Registration Code

Required
4

Copy of PAN Card

Required
5

GST registration

Required
6

Copy of Partnership Deed If any.

7

Copy of Notarized Power of Attorney as the case may be

8

Duly attested copy of MSME registration If applicable

9

Last 3 Year profit loss balance sheet with ITR.

Required
10

Additional 25000 EMD if Quotation Submitted

11

Quotation

12

Vehicle RC Book, Insurance, PUC, Contract Carriage permit, Vehicle Fitness if vehicle Document submitted.

13

Vehicle

14

undertaking of NCLT

Required
15

Declaration of Relationship with Employee

Required
16

Declaration of Conflict on Interest

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender seeks qualified vendors to supply a 7-seater AC SUV/MUV (Make: Mahindra Scorpio) for daily 12-hour use at the Surendranagar testing unit, supporting government operations under the Power and Energy sector.

What are the key eligibility criteria for bidders?

Bidders must submit valid vehicle documents, financial credentials, and certifications such as GST registration, MSME registration (if applicable), and last 3 years' profit & loss statements. They must also provide EMD of ₹25,000 and relevant undertaking documents.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (50%), cost (30%), and experience (20%). Minimum thresholds include a 70% technical score and compliance with all documentation requirements. The process ensures transparency and value for money.

What are the important dates to remember?

The bid submission deadline is 24-06-2026 at 16:00. The technical evaluation occurs on 25-06-2026 at 10:00, followed by financial bid opening and contract award. Bidders should note these dates to ensure timely participation.

How can I contact the tender issuing authority?

For queries, contact SE TR Surendranagar via email at [email protected] or call +91-79-XXXXXXX. Support and clarification sessions are available, and bidders are encouraged to attend vendor training every Saturday.

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