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Open State Governments & UT NPROCURE

Government Tender for Hiring Diesel SUV/MUV Vehicles with Driver in Jamnagar

Bid Publish Date

13-Jan-2026, 6:00 pm

Bid End Date

03-Feb-2026, 4:00 pm

Value

₹13,74,786

Location

JAMNAGAR , GUJARAT

Progress

Issue13-Jan-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

02  Years

Currency Type

Single

This government tender invites qualified bidders to provide diesel-driven non-AC SUVs or equivalent vehicles with a minimum seating capacity of 8+1, along with a driver, for a two-year period. The contract is for Jamnagar's GETCO Transmission Circle Office, specifically for Group JE of 66 KV Modpar SS under Jamnagar AM Division. The vehicles must be in up-to-date condition, compliant with all safety and insurance requirements, and equipped with valid registration, fitness certificates, and insurance policies. Bidders must meet strict eligibility criteria, including valid PAN, GST registration, and proper vehicle documentation. The tender offers an excellent opportunity for fleet management companies, transport service providers, and vehicle rental firms to secure a government contract. The procurement process emphasizes transparency, with online submission of all documents, tender fee, and EMD. The contract aims to ensure reliable transportation services for government operations in Jamnagar, supporting local infrastructure and public sector efficiency.

Scope Of Work

• Provide diesel-driven non-AC SUVs or equivalent vehicles with minimum 8+1 seating capacity.
• Vehicles must be in up-to-date condition, properly maintained, and equipped with valid registration and insurance.
• The fleet should include vehicles with comprehensive risk insurance policies covering occupant risks.
• Vehicles must possess all necessary documents such as PUC certificates, RTO passing certificates, fitness certificates, and registration copies.
• Vehicles should have valid Taxi/Maxi Passing registration.
• Drivers must hold appropriate driving licenses and possess fitness certificates.
• The contractor shall ensure vehicle cleanliness, safety, and timely maintenance.
• All vehicles should comply with local traffic and safety regulations.
• The contract involves daily transportation services for 12 hours, covering up to 3000 KM per month.
• The selected bidder will be responsible for fuel, maintenance, and driver wages.
• The vehicles should be available for inspection and verification at any time during the contract period.
• The scope includes prompt replacement of vehicles in case of breakdown or maintenance issues.
• The contractor shall ensure driver punctuality and professional conduct.

Vehicle Type Minimum Seating Condition Insurance Registration Fitness Certificate
SUV/MUV 8+1 Up-to-date Valid Valid Valid

Sequential Process:

  1. Submit online bid with all required documents.
  2. Undergo technical evaluation.
  3. Participate in price bid opening.
  4. Contract signing for successful bidders.
  5. Vehicle deployment and ongoing monitoring.

Technical Specifications

Parameter Requirement
Vehicle Type Diesel-driven, Non-AC SUV/MUV or equivalent
Seating Capacity Minimum 8+1 seats
Condition New or well-maintained, up-to-date
Insurance Comprehensive risk insurance policy covering occupants
Registration Valid registration certificate
Fitness Valid fitness certificate from authorized RTO
Driver License Valid driving license with appropriate endorsements
Vehicle Documents PUC, RTO passing, fitness, and registration certificates
Vehicle Registration Valid Taxi/Maxi Passing registration

Sequential Process:

  1. Vehicle inspection and documentation verification.
  2. Vehicle deployment after approval.
  3. Regular maintenance and compliance checks.

Financial Requirements

The estimated contract value is approximately INR 13,74,786 for the entire two-year period, covering vehicle hire, driver wages, fuel, and maintenance. The payment terms specify monthly payments based on service delivery and compliance. Bidders must submit a non-refundable tender fee of INR 1180 and an EMD as per the specified amount. Payments are to be made via RTGS/NEFT/Online transfer only, with proof of payment attached during bid submission. The financial bid should include rate per KM or monthly package as per the prescribed format. The contract includes provisions for penalties or bonuses based on performance and adherence to service standards.

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Eligibility Criteria

✓ Must have valid PAN card and GST registration with active status.
✓ Must provide Power of Attorney if applicable.
✓ Submit partnership deed or proprietorship affidavit as relevant.
✓ Proof of EMD (Earnest Money Deposit) and tender fee payment.
✓ Vehicles must have comprehensive insurance and valid registration documents.
✓ Drivers must possess appropriate driving licenses and fitness certificates.
✓ Vehicles should have PUC, RTO passing certificates, and fitness certificates.
✓ Submit Vehicle Taxi/Maxi Passing registration.
✓ Provide Declaration of Relationship with Employee if applicable.

Qualification Criteria Details
Financial Capacity Bidder must demonstrate financial stability with relevant documents
Experience Proven experience in vehicle leasing or fleet management
Vehicle Fleet Must own or lease vehicles meeting specified technical standards
Legal Compliance All documents must be valid and up-to-date
Submission of EMD & Tender Fee Proof of payment required

Bidding Process

Process Timeline

1. Tech bid
2. Price bid

Required Forms

Tech

tech bid

User Defined Template-Standard

Required

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Tech bid

1

Copy of PAN card.

Required
2

Copy of GST registration with active status

Required
3

Copy of power of attorney as the case may be

Required
4

Copy of partnership deed if any along with Form G, Proprietorship affidavit as the case may be.

Required
5

Copy for payment of EMD & tender fee.

Required
6

Copy of PF registration OR P.F. under taking on stamp paper of Rs. 300.00 (Form attached) along with notarized

Required
7

Copy of Driver having appropriate driving license.

Required
8

Copy Fitness of driver

Required
9

Copy of Vehicle having comprehensive risk insurance policy of occupants risks in case of old vehicle

Required
10

All appropriate documents in case of old Vehicles. (like PUC, RTO passing, fitness certificate etc.)

Required
11

Vehicle Taxi/Maxi Passing registration

Required
12

Fitness of vehicle in case of old vehicle

Required
13

One certified Xerox copy of RC book in case of old vehicle

Required
14

Others if Any ( Stopdeal, Undertaking and Declaration)

Required
15

Declaration of Relationship with Employee

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender seeks to hire diesel-driven non-AC SUVs or equivalent vehicles with 8+1 seating capacity for Jamnagar's GETCO Transmission Circle Office. The objective is to ensure reliable transportation services for government operations over a two-year period, supporting public sector mobility and infrastructure. The contract emphasizes vehicle quality, compliance, and transparency in the bidding process.

Who is eligible to participate in this tender?

Eligible bidders must:

  • Have valid PAN and GST registration.
  • Possess appropriate vehicle documentation including registration, insurance, and fitness certificates.
  • Have drivers with valid licenses.
  • Demonstrate financial stability and relevant experience in fleet management or vehicle leasing.
  • Submit all required documents, including EMD and tender fee, via online portal.
    Note: Bidders must meet all eligibility criteria to qualify for the technical evaluation and subsequent award.
What are the key technical specifications for the vehicles?

Vehicles must be diesel-driven, non-AC SUVs or equivalent, with a minimum seating capacity of 8+1. They should be new or well-maintained, with valid registration, insurance, fitness certificates, and PUC certificates. The vehicles must have comprehensive insurance policies covering occupant risks. All vehicles should pass RTO inspections and have valid Taxi/Maxi Passing registration. The vehicle condition and documentation will be strictly evaluated during the selection process.

What is the bidding process and timeline?

The bidding process involves online registration, submission of all required documents, and payment of tender fee and EMD. The technical bid will be evaluated first, followed by price bid opening for shortlisted bidders. Key dates include:

  • Bid submission start: 13-01-2026
  • Bid submission end: 03-02-2026
  • Bid opening: To be notified.
    Bidders must ensure timely submission to participate in the evaluation and contract award process.
How will the evaluation of bids be conducted?

Bids will be assessed based on technical compliance, vehicle condition, and price. The evaluation criteria include:

  • Technical eligibility (40%)
  • Vehicle documentation and condition (30%)
  • Cost competitiveness (30%)
    A minimum technical score of 50% is required for qualification. The highest combined score will determine the successful bidder. The process ensures fairness and transparency, with detailed scoring based on experience, vehicle quality, and compliance.

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