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Open Power and Energy NPROCURE

Government Tender for Hiring Diesel Trucks on Annual Basis in Bhiloda Division

Bid Publish Date

11-Jul-2026, 5:30 am

Bid End Date

21-Jul-2026, 10:30 am

Value

₹18,00,000

Location

SABAR KANTHA , GUJARAT
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Progress

Issue11-Jul-2026, 5:30 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

18  Months

Currency Type

Single

Categories 3

TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an opportunity for transportation companies to provide diesel trucks on an annual basis for the Bhiloda Division of Uttar Gujarat Vij Company Limited (UGVCL). The project involves supplying trucks as and when required, with a minimum of 3000 km per month, over an 18-month period. The tender emphasizes transparent electronic bidding, compliance with technical and safety standards, and competitive pricing. Bidders must submit all required documents, including SCHEDULE B, and participate in the process via the official portal. This procurement supports power distribution logistics in Gujarat, ensuring reliable transportation for government power infrastructure. Interested vendors with experience in government or power sector logistics are encouraged to participate, leveraging the detailed terms, conditions, and support services provided. The estimated value of the contract is INR 18,00,000, making it a significant opportunity for transportation providers seeking government contracts in Gujarat.

Scope Of Work

The scope of work includes:

  • Providing diesel trucks on an annual basis for transportation needs under Bhiloda Division.
  • Ensuring trucks are available as and when required, with a minimum of 3000 km per month.
  • Maintaining vehicle condition and compliance with safety standards.
  • Managing timely pickup and delivery of power sector equipment and personnel.
  • Adhering to the completion period of 18 months.

The process involves:

  1. Submission of bid documents including technical and commercial proposals.
  2. Evaluation of bids based on technical compliance and pricing.
  3. Bid opening conducted by authorized officials.
  4. Awarding of contract to the most suitable bidder.
  5. Execution of work as per terms specified in the tender.
Vehicle Specifications Minimum Capacity Fuel Type Required Certifications
Diesel Truck As per tender Diesel Valid commercial registration

Key deliverables include timely vehicle availability, maintenance, and compliance with safety and government regulations.

Technical Specifications

The technical specifications for the diesel trucks include:

Parameter Specification
Vehicle Type Diesel-powered trucks
Minimum Load Capacity As per project requirements
Certification Valid commercial and safety certificates
Maintenance Regular servicing as per manufacturer standards

Sequential process:

  1. Bidders must submit detailed technical specifications of their vehicles.
  2. Vehicles will be inspected and verified for compliance.
  3. Approved vehicles will be registered for contract execution.

All trucks must adhere to the safety, emission, and operational standards mandated by government authorities.

Financial Requirements

The estimated contract value is INR 18,00,000, with a fixed budget allocated for the entire duration. The financial proposal should include:

Cost Component Amount (INR)
Base Rate per Month To be quoted
Additional Charges As applicable
Total Estimated Cost INR 18,00,000

Payment terms:

  • Payments will be made monthly based on verified vehicle deployment.
  • Invoices must be submitted with supporting documents.
  • Payments will be processed within 30 days of invoice approval.

Bidders should provide a detailed cost breakdown and ensure competitive pricing aligned with market rates.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹18,00,000

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

A . V. Pandor

Bid Opening Authority

A . V. Pandor

Address

UGVCL,BHILODA DIVISION

Contact Details

9925212474

Authority Records

UTTAR GUJARAT VIJ COMPANY LIMITED

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Documents 3

BHILODA DO TENDER NO 05-202526 TERM AND CONDITION.pdf

TENDER_DOCUMENT

BHILODA DO TENDER NO 05-202526 SCHEDULE B.pdf

TENDER_DOCUMENT

BHILODA DO TENDER NO 05-202526 Main Page.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration and licensing for transportation services.
  • ✓ Proven experience in providing transportation services for government or power sector projects.
  • ✓ Must submit SCHEDULE B documents for both preliminary and commercial stages.
  • ✓ Financial stability demonstrated through relevant documents.
  • ✓ Must possess valid digital certificates for electronic bidding.
Qualification Requirement Details
Minimum Experience At least 2 years in transportation services
Financial Turnover Minimum INR 10 lakhs in the last fiscal year
Certification Valid vehicle registration and permits

Note: Non-compliance with eligibility criteria will disqualify bidders from further evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY

22-07-2026 10:45

2. COMMERCIAL STAGE

22-07-2026 11:00

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRELIMINARY

1

SCHEDULE B

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Stage - COMMERCIAL STAGE

1

SCHEDULE B

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender aims to select qualified transportation service providers to supply diesel trucks on an annual basis for the Bhiloda Division of UGVCL. The trucks will be used for power distribution logistics, ensuring timely and reliable transportation as per the specified monthly minimum of 3000 km. The project duration is 18 months, with a total estimated value of INR 18,00,000. Bidders must meet technical, financial, and experience criteria, and participate via electronic bidding platform for transparency and efficiency.

Who is eligible to participate in this tender?

Eligible bidders must:

  • Have valid registration and licenses for transportation services.
  • Demonstrate experience in government or power sector logistics.
  • Submit SCHEDULE B documents during both preliminary and commercial stages.
  • Possess valid digital certificates for electronic submission.
  • Meet financial stability criteria, with a minimum turnover of INR 10 lakhs.
  • Comply with all safety and vehicle certification standards.
    Non-compliance with these criteria will result in disqualification. The process is open to transport companies with proven track records and operational capacity to meet the project requirements.
What are the key dates and deadlines for this tender?

Important deadlines include:

  • Bid Submission Start Date: 11th July 2026 at 11:00 AM
  • Bid Submission End Date: 21st July 2026 at 4:00 PM
  • Bid Opening & Evaluation: 22nd July 2026 at 10:45 AM (Preliminary) and 11:00 AM (Commercial)
  • Contract Award: Expected shortly after evaluation completion.
    All bids must be submitted electronically before the closing date. Late submissions will not be considered. Bidders should monitor the official portal for any updates or clarifications regarding deadlines and procedures.
How can I obtain the tender documents and participate?

Tender documents are available for free download from the official procurement portal. Bidders must:

  • Register on the portal and obtain a valid digital certificate.
  • Pay the tender fee of INR 1180 via designated payment channels.
  • Download and review all tender documents, including terms and conditions.
  • Prepare technical and commercial bids as per instructions.
  • Submit bids electronically before the deadline.
    For assistance, contact the support team at (n)code solutions, Ahmedabad, via phone at +91-79-40007517 or email at [email protected]. Attending vendor training sessions is recommended for new participants to ensure smooth bidding.
What are the evaluation criteria for selecting the successful bidder?

Bids will be evaluated based on:

  • Technical compliance (40%): Vehicle quality, certifications, experience.
  • Price competitiveness (40%): Cost effectiveness and market rates.
  • Past experience and reputation (20%): Proven track record in similar projects.
    Minimum thresholds:
  • Technical score must be at least 70%.
  • Financial proposals should be competitive and within market standards.
    The contract will be awarded to the bidder offering the best overall value, balancing quality and cost, as per the evaluation matrix.

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