Bids are Invited For hiring of vehicle in UTTAR KASHI, UTTARAKHAND
MD- UJVN
UTTAR KASHI, UTTARAKHAND
Posted:
29 November 2025
Closed:
22 December 2025
EPROCURE
Open State Governments & UT NPROCURE
Government Tender for Hiring Vehicle - Tata Sumo/Mahindra Bolero for 36 Months
Bid Publish Date
10-Jul-2026, 12:30 pm
Bid End Date
30-Jul-2026, 12:30 pm
Value
₹15,01,200
Location
Progress
Issue10-Jul-2026, 12:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,062
Contract Form
Service
Completion Period
36 Months
Currency Type
Single
This government tender invites qualified service providers to supply a diesel Tata Sumo or Mahindra Bolero vehicle for 36 months to Sardar Sarovar Narmada Nigam Limited in Gujarat. The project aims to ensure reliable transportation support for government offices, with an estimated value of INR 15,01,200. Bidders must meet eligibility criteria, submit necessary documents, and adhere to technical and financial specifications. The tender process is fully electronic, transparent, and open to experienced vehicle rental companies. This opportunity is ideal for vendors with proven experience in government vehicle hiring, offering a steady contract and competitive payment terms. Ensure your bid complies with all guidelines to secure this valuable government contract.
Scope Of Work
The selected vendor shall provide a single Tata Sumo or Mahindra Bolero diesel vehicle with the following specifications:
- Vehicle Type: Closed body, non-A/C
- Fuel Type: Diesel
- Usage Period: 36 months
- Location: Saurashtra region, Gujarat
- Service Requirements:
- Vehicle must be in good working condition and well-maintained
- Vehicle should be equipped with necessary documents and valid registration
- Vehicle to be available for official use during working hours as per government schedule
- Vehicle must comply with all applicable safety and emission standards
| Specification | Details |
|---|---|
| Model Year | Not older than 3 years |
| Seating Capacity | 7-8 persons |
| Insurance | Valid comprehensive insurance |
| Maintenance | Regular maintenance and servicing included |
The vendor shall also be responsible for the timely replacement or repair of the vehicle if found defective during the contract period. All vehicles must adhere to the safety standards prescribed by Gujarat state transport authorities. The vehicle should be available for inspection prior to contract signing. The contract duration is 36 months, with the possibility of extension based on performance and requirement.
The successful bidder must submit all relevant documents, including proof of vehicle ownership, registration, insurance, and maintenance records, along with their bid.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Vehicle Type | Diesel, Closed body, Non-A/C |
| Model Year | Not older than 3 years |
| Seating Capacity | 7-8 persons |
| Insurance | Valid comprehensive insurance |
| Registration | Valid RC Book |
| Emission Standards | Compliant with Gujarat State Pollution Control Board norms |
The process involves:
- Submission of bid documents including technical specifications.
- Inspection of vehicle by the tender committee.
- Evaluation based on compliance and cost.
- Final selection and contract signing.
All technical parameters must conform to the standards specified by Gujarat transport authorities, ensuring safety, reliability, and environmental compliance.
Financial Requirements
The estimated cost for the vehicle hiring service is INR 15,01,200.00. The financial bid should include detailed cost components such as vehicle rent, insurance, maintenance, and other applicable charges. Payment will be made in installments based on milestones or monthly billing, as per the terms specified in the tender document.
| Cost Component | Amount (INR) |
|---|---|
| Vehicle Rent | To be quoted |
| Insurance | Included |
| Maintenance | Included |
| Total Estimated Cost | INR 15,01,200.00 |
Bidders must provide a clear financial proposal, ensuring transparency and adherence to the specified budget. Payment terms will be detailed in the final contract, with payments released upon submission of valid invoices and vehicle inspection reports.
Additional Tender Data
Commercial Details
Tender Value
₹15,01,200
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
The Executive Engineer
Bid Opening Authority
The Executive Engineer
Address
Saurashtra Branch Canal, Dn No. 4/1, Room No.202-214, 1st Floor, Taluka Seva Sadan, Near Helipad Ground, Limbdi-363421
Contact Details
9227719582
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Documents 1
Tender for Vehicle 41D Barwala.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration and ownership documents for the vehicle.
- ✓ Proven experience in providing vehicle hiring services to government or corporate clients.
- ✓ Must submit proof of tender fee and EMD along with bid.
- ✓ Latest income tax returns for FY 2024-25 and FY 2025-26 (if available).
- ✓ Copy of PAN Card.
- ✓ Valid RC Book of Vehicle or equivalent documentation.
- ✓ Must provide a detailed quotation or affidavit for vehicle specifications.
| Qualification Requirement | Details |
|---|---|
| Financial Stability | Turnover of at least INR 10 lakh in the last fiscal year |
| Experience | Minimum 2 years in vehicle hiring services |
| Certification | Valid GST registration and other applicable licenses |
| Documentation | Submission of all required documents as per tender guidelines |
Bidders must meet all eligibility criteria to qualify for participation in the tender process.
Bidding Process
Process Timeline
1. Preliminary Stage
31-07-2026 11:00
2. commercial Stage
31-07-2026 12:00
Required Forms
Preliminary
DETAILS OF TENDER FEE AND EMD
User Defined Template-Standard
commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Provide any proof of Tender Fee
Required 2
Provide any proof of EMD
Required 3
Latest income tax return for F.Y. 2024-25 (Compulsory) and F.Y. 2025-26 (if Available)
Required 4
Copy of Pan Card
Required 5
Copy of R.C.Book of Vehicle/ Quotation/ Affidavit
Required 6
Other documents mention in tender
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 30-07-2026 at 18:00 hours. Bidders must upload all required documents and complete their submissions before this time to be considered.
What documents are required to participate in this tender?
Participants must submit proof of tender fee, EMD, latest income tax returns for FY 2024-25 and FY 2025-26, PAN Card, RC Book of the vehicle, and other documents specified in the tender guidelines. All documents should be valid and up-to-date.
How will the vehicle be evaluated during the tender process?
Evaluation will be based on technical compliance, vehicle condition, experience, and cost. Bids must meet minimum technical standards, and the highest-scoring bid will be selected based on a weighted scoring system detailed in the evaluation criteria.
Can I participate in the tender offline?
No, all bids must be submitted electronically via the nProcure portal. Physical or manual submissions will not be accepted under any circumstances.
Who can I contact for technical support or clarifications?
For assistance, contact The Executive Engineer at 9227719582 or email [email protected]. Support is available during official working hours, and a training camp is organized every Saturday to guide bidders through the online process.
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Documents 1
Tender for Vehicle 41D Barwala.pdf
TENDER_DOCUMENT