Government Tender for Hiring Mahindra Camper Vehicle with A/C for Power Sector Maintenance

This tender seeks qualified service providers to supply open-body Mahindra camper vehicles with A/C and GPS for PGVCL's Mini Maintenance Team in Limbd Division, Gujarat. The aim is to ensure reliable transportation for power distribution maintenance activities, operating 24/7 over a 2-year contract with an estimated value of ₹15,00,000. Bidders must meet specific eligibility criteria, including document submission, vehicle specifications, and legal compliance. The process is fully electronic via the NProcure portal, providing an opportunity for vehicle leasing companies and fleet management firms to collaborate with the government in the power sector.

Bidders must fulfill several criteria, including:

• Payment of tender fee and EMD.
• Submission of signed soft copy of bid documents.
• Valid PAN Card linked with Aadhaar.
• Valid Driving License.
• Vehicle registration documents (RC Book or receipt).
• GST Certificate.
• Undertaking (Annexure C) regarding no banned or blacklisted status.
• Declaration (Annexure D) on Rs.300 Stamp Paper confirming no criminal offenses.
• Contact details with mobile number and email.
  All documents must be complete and submitted online to qualify for evaluation.

Vehicles must adhere to the following specifications:

• Model not more than 2 years old from the date of tender opening.
• Fuel type: Diesel or Petrol.
• Seating capacity: Driver + 4 Staff.
• GPS facility installed and functional.
• Air conditioning included.
• Capable of 24-hour operation.
• Must have valid vehicle registration and insurance.
  Inspection and verification will be conducted to ensure compliance before awarding the contract.

The bidding process involves these steps:

1. Download tender documents from the NProcure portal.
2. Attend any scheduled pre-bid meeting.
3. Prepare and submit the electronic bid with all required documents before the deadline.
4. The bid submission deadline is 16th June 2026, 6:00 PM.
5. The preliminary evaluation takes place on 17th June 2026.
6. The financial bid will be opened on 18th June 2026.
7. The contract award will follow based on evaluation results.
   Note: Late or incomplete submissions will be rejected. Bidders should ensure all documents are uploaded correctly and timely.

Bids will be assessed based on:

• Technical compliance and vehicle quality (50%).
• Experience and past performance (20%).
• Cost competitiveness (20%).
• Completeness of documentation (10%).
  Minimum thresholds include:
• Technical score of at least 70%.
• All mandatory documents submitted.
• Adherence to budget estimates.
  The evaluation committee will review technical and financial bids separately, with the final decision based on combined scores. Bidders must meet all minimum criteria to qualify for contract award.