Custom Bid for Services - HIRING OF 2 NOS SECURITY PATROLLING BOLERO VEHICLES FOR KORAPUT DIVISION
Hindustan Aeronautics Limited (hal)
KORAPUT, ODISHA
Posted:
15 July 2025
Closed:
25 July 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Hiring Maxi Passing Ladder Van Bolero BS-6 for Godhra Division
Bid Publish Date
29-Jan-2026, 1:00 pm
Bid End Date
17-Feb-2026, 4:00 pm
Value
₹13,35,600
Location
Progress
Issue29-Jan-2026, 1:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
This government tender from Madhya Gujarat Vij Company Limited offers an excellent opportunity for vehicle service providers specializing in fleet management and transportation. The project involves hiring a Maxi Passing Ladder Van Bolero BS-6 (White Colour) for the Shahera-2 sub-division in Godhra, Gujarat. The contract duration is 24 months, with a focus on supporting power infrastructure maintenance and operational efficiency. Bidders must meet eligibility criteria, submit all required documents, and adhere to technical specifications including BS-6 emission standards and safety features. The tender process is transparent, with clear deadlines and evaluation criteria emphasizing experience, technical compliance, and cost-effectiveness. With an estimated value of INR 13,35,600, this opportunity is ideal for companies with proven experience in vehicle leasing, fleet management, and transportation services supporting government infrastructure projects in Gujarat. Participate now to support Gujarat’s power sector and infrastructure development.
Scope Of Work
• Supply and hire of 01 Maxi Passing Ladder Van Bolero BS-6 (White Colour), latest model, from January 2026 onwards.
• The vehicle must be capable of operating for 12 hours daily, covering approximately 3000 K.M. per month.
• The contract duration is 24 months, with the possibility of renewal based on performance.
• The vehicle should adhere to all safety and emission standards specified for BS-6 vehicles.
• The successful bidder will be responsible for vehicle maintenance, insurance, and operational readiness.
• The vehicle must be available for deployment at the Shahera-2 sub-division, Godhra.
• Bidders must submit all required documents during the preliminary and commercial stages, including proof of EMD and tender fee.
• The vehicle should be equipped with necessary safety features, including ladders, safety harnesses, and emergency equipment.
• The contract includes periodic inspections and compliance with government vehicle standards.
• The vehicle must be registered and compliant with Gujarat state transportation regulations.
| Specification | Details |
|---|---|
| Model Year | January 2026 or later |
| Vehicle Type | Bolero Pick-up BS-6 |
| Color | White |
| Operating Hours | 12 hours/day |
| Monthly K.M. | 3000 K.M. |
| Contract Duration | 24 months |
| Emission Standard | BS-6 |
| Maintenance | To be borne by the contractor |
| Insurance | To be arranged by the contractor |
Technical Specifications
• The vehicle must meet BS-6 emission standards, verified through certification.
• It should be equipped with a ladder suitable for height requirements, securely mounted.
• The vehicle must have a valid insurance policy covering third-party liability.
• The vehicle should be fitted with GPS tracking for monitoring.
• The engine capacity should be at least 2.5 liters.
• The vehicle must undergo periodic maintenance as per manufacturer guidelines.
• Sequential process for vehicle deployment:
- Submission of technical documents.
- Inspection and approval by authorities.
- Vehicle registration and compliance check.
- Deployment at designated site.
- Regular inspections during contract period.
| Parameter | Specification |
|---|---|
| Engine Capacity | ≥ 2.5 L |
| Emission Standard | BS-6 |
| Vehicle Type | Bolero Pick-up |
| Color | White |
| Certification | Valid emission & safety certificates |
| GPS Tracking | Mandatory |
| Insurance | Valid and comprehensive |
Financial Requirements
The estimated contract value is approximately INR 13,35,600 for two years, based on a monthly rate for 12 hours and 3000 K.M. per month. The financial breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Vehicle Hire | 11,00,000 |
| Maintenance & Repairs | 1,50,000 |
| Insurance & Registration | 85,600 |
| Contingency & Miscellaneous | 1,00,000 |
| Payment Schedule | Details |
|---|---|
| Advance Payment | 10% on contract signing |
| Monthly Payments | As per monthly invoice |
| Final Payment | Upon completion and acceptance |
Bidder must submit financial proposals clearly indicating costs, taxes, and applicable charges.
Documents 1
Hiring Vehicle 12 hour Ladder Shahera-2.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licensing for vehicle hiring services in Gujarat.
✓ Must submit all required documents for preliminary and commercial stages, including proof of EMD and tender fee.
✓ Must have relevant experience in providing similar vehicle hiring or fleet management services.
✓ Financial stability demonstrated through past performance or financial statements.
✓ The bidder should be a legally registered entity with valid GST and PAN registration.
| Criteria | Details |
|---|---|
| Registration | Valid vehicle hiring service license in Gujarat |
| Experience | Minimum 2 years in vehicle fleet management |
| Financials | Annual turnover of at least INR 10 lakhs in the last fiscal year |
| Documents | All documents as specified for stages - preliminary and commercial |
| EMD | Deposit as specified in tender documents |
| Compliance | Adherence to Gujarat transport and safety regulations |
Bidding Process
Process Timeline
1. PRILIMINARY STAGE
17-02-2026 17:00
2. COMMERCIAL STAGE
17-02-2026 18:00
Required Forms
PRILIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Price bid - Ladder Van
User Defined Template-Secured
Required Documents
Stage - PRILIMINARY STAGE
1
All Documents
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Stage - COMMERCIAL STAGE
1
All Documents
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to hire a Maxi Passing Ladder Van Bolero BS-6 (White Colour) for the Shahera-2 sub-division of Godhra, supporting power infrastructure maintenance and operational needs over a 2-year period.
Who is eligible to participate in this tender?
Eligible bidders must have valid vehicle hiring licenses in Gujarat, proven experience in fleet management, and submit all required documents during the preliminary and commercial stages, including proof of EMD and tender fee. They should also meet financial stability criteria as specified.
What are the key technical specifications for the vehicle?
The vehicle must be BS-6 compliant, model January 2026 or later, white in color, equipped with a ladder, GPS tracking, and meet safety and emission standards. It should be registered and insured as per Gujarat regulations.
How is the bidding process structured?
Bidders must download tender documents, submit all required documents and fees before the deadline, attend pre-bid meetings if scheduled, and undergo technical and commercial evaluations. The process concludes with the award notification within the specified timeline.
What is the estimated value of this tender?
The approximate contract value is INR 13,35,600 for two years, covering vehicle hire, maintenance, insurance, and miscellaneous expenses. Payment terms include an initial advance and monthly invoices.
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Documents 1
Hiring Vehicle 12 hour Ladder Shahera-2.pdf
TENDER_DOCUMENT