Custom Bid for Services - Hiring of 01 No diesel driven LMV Innova Crysta equ vehicle 24 Hrs per da
Western Coalfields Limited
NAGPUR, MAHARASHTRA
Posted:
2 July 2025
Closed:
2 August 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Hiring Non-A.C. SUV/MUV Vehicles on ARC Basis - Gujarat Energy Transmission
Progress
Issue09-Feb-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
6
This government tender issued by Gujarat Energy Transmission Corporation Limited (GETCO) offers a significant opportunity for vehicle service providers to supply 9-seater non-A.C. SUV/MUV vehicles on an ARC basis. The project involves providing reliable transportation for GETCO's operational needs at the Jambuva Circle Office in Vadodara, Gujarat. Bidders must meet strict eligibility criteria, including submission of vehicle documents, RTGS transaction slips, and technical bids. The tender emphasizes transparency, compliance, and timely delivery over a 2-year contract period. This procurement is ideal for companies with experience in government vehicle supply, transportation services, and fleet management. The process is entirely online, requiring digital signatures and adherence to government norms. The opportunity is suitable for transport providers aiming to expand their footprint in the power and energy sector, offering a chance to secure a long-term government contract with competitive rates.
Scope Of Work
The scope of work includes:
- Supplying non-A.C., petrol/diesel driven, 9-seater SUV/MUV vehicles (8+1 seating) for daily operations.
- Providing vehicles for 12 hours per day, covering 3000 KMs per month.
- Ensuring all vehicles meet the technical specifications and are equipped with valid insurance, road permits, fitness certificates, and R.C. books.
- Vehicles must be self-driven or driven by GETCO drivers as per bidder’s offer.
- Maintaining vehicles in good condition, adhering to safety standards, and ensuring timely maintenance.
- Submitting all required documents including vehicle registration, insurance, road permit, fitness certificate, and R.C. Book.
- Providing an Undertaking cum Indemnity Bond on Stamp Paper of Rs. 300/- for third-party vehicles.
- Complying with all government regulations and standards.
| Specification | Details |
|---|---|
| Vehicle Type | 9-seater SUV/MUV |
| Fuel Type | Petrol/Diesel |
| Seating Capacity | 8+1 |
| Working Hours | 12 hours daily |
| Monthly KMs | 3000 |
| Contract Duration | 2 years |
- The selected bidder must coordinate with GETCO officials for vehicle deployment and reporting.
- The scope also includes providing complete documentation and technical bid as per tender requirements.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | 9-seater SUV/MUV |
| Fuel | Petrol or Diesel |
| Seating Capacity | 8+1 |
| Body Type | Close body |
| Working Hours | 12 hours/day |
| KMs per Month | 3000 |
| Certification | Valid insurance, road permit, fitness certificate, R.C. book |
| Vehicle Age | Not more than 5 years |
Process for technical compliance:
- Submit vehicle registration, insurance, and fitness certificates.
- Ensure vehicle meets the specifications listed.
- Provide detailed quotation on firm’s letter head.
- Submit all documents along with technical bid.
Technical evaluation will be based on vehicle condition, compliance with specifications, and documentation provided.
Financial Requirements
The estimated cost for the entire contract is approximately Rs. 13,74,786.00. The financial proposal should include the rate per KM or monthly rate as per the tender's format. The payment schedule will be monthly, based on verified KMs covered and submission of relevant documents.
| Cost Component | Details |
|---|---|
| Tender Fee | Rs. 1180.00 (non-refundable) |
| EMD | As specified in tender document |
| Vehicle Deposit | As per vehicle value |
| Contract Duration | 2 years |
| Payment Terms | Monthly, upon submission of vehicle logs and documents |
Bidders must ensure the quoted rates are inclusive of all taxes, insurance, maintenance, and other applicable charges. Payments will be processed after verification of KMs and vehicle condition.
Documents 1
technical bid n-254.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid GST registration, PAN card, and P.F. registration or an undertaking if self-driving.
- ✓ Submit RTGS transaction slips for tender fee, EMD, and vehicle deposit.
- ✓ Provide vehicle registration documents, insurance, road permit, fitness certificate, and R.C. Book.
- ✓ Submit Petrol/Diesel price bills of the last 15 days.
- ✓ Submit Partnership deed, MOA, BR if applicable.
- ✓ Submit Certificate on firm’s letter head confirming vehicle availability.
- ✓ Complete technical bid duly signed and sealed.
| Qualification Criteria | Details |
|---|---|
| Minimum Annual Turnover | Rs. 10 Lakhs |
| Experience | At least 2 years in vehicle supply or transport services |
| Certification | Valid vehicle registration, insurance, and fitness certificates |
| Financial Stability | Proof of financial stability as per tender norms |
| Table: Eligibility Document Checklist |
| Document | Required |
|---|---|
| RTGS Transaction slips | Tender fee, EMD, Vehicle deposit |
| Vehicle registration & insurance | Self-attested copies |
| Road permit & Fitness | Self-attested copies |
| Technical bid | Filled, signed, and sealed |
| Proprietorship/Partnership documents | As applicable |
Bidding Process
Process Timeline
1. Preliminary stage
02-03-2026 16:01
2. Commercial Stage
Required Forms
Preliminary
Tender fee & EMD -Jambuva
User Defined Template-Standard
New vehicle Deposit -Jambuva
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary stage
1
Scan copy of RTGS Transaction slip for Tender fee
Required 2
Scan copy of RTGS Transaction slip for EMD
Required 3
Scan copy of RTGS Transaction slip for deposit for New vehicle
Required 4
copy of Insurance for offered vehicle( self attested)
Required 5
copy of Road permit for offered vehicle( self attested)
Required 6
copy of Road Tax for offered vehicle( self attested)
Required 7
copy of Fitness certificate for offered vehicle( self attested)
Required 8
copy of R.C Book for offered vehicle ( self attested_
Required 9
Quotation for new vehicle to be offered as per vehicle specification ( self attested)
Required 10
UNDERTAKING CUM INDEMNITY BOND for third party’s vehicle on Stamp Paper of Rs. 300/-
Required 11
Details of Proprietorship / Partners/Directors of the Firm/Company. Partnership deed, MOA, BR, if applicable.
Required 12
Petrol /diesel price Bill of prevailing 15 days before the due date of tender ( self attested)
Required 13
GST registration certificate ( self attested)
Required 14
Copy of PAN card ( self attested)
Required 15
P.F. Registration (for engaging of driver) OR Undertaking on stamp paper of Rs.50/-in case of self-driving ( self attested)
Required 16
Nature of firm ( relevant document for proprietary/ partnership/pvt ltd firm)
Required 17
Bidder who offering registered vehicle shall have to submit Certificate on firms’ letter head regarding offered vehicle is not provided at any location of GETCO or any other firm against any work order on the date of opening of tender and thereafter, as per enclosed Format
Required 18
COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids?
The bid submission deadline is 02-03-2026 at 16:00 hours. Bidders must upload all required documents and bids before this time to be considered.
What documents are required for bid submission?
Bidders need to submit RTGS transaction slips for tender fee, EMD, and vehicle deposit, along with vehicle registration, insurance, road permit, fitness certificate, R.C. Book, and technical bid documents. All documents must be self-attested and uploaded online.
How will the evaluation of bids be conducted?
Evaluation will be based on technical compliance, bid rates, experience, and document submission. The process includes technical assessment, followed by financial bid opening for qualified bidders. Minimum thresholds apply for eligibility.
Can I participate if I do not have a registered vehicle?
No, bidders must submit certificate on firm’s letter head confirming that the offered vehicle is not provided at any other location against any work order, along with all other eligibility documents.
Is there any training available for online bidding?
Yes, free vendor training sessions are organized every Saturday at (n)code Solutions, Ahmedabad. Bidders are encouraged to attend to understand the online bidding process and document submission procedures.
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Documents 1
technical bid n-254.pdf
TENDER_DOCUMENT