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Open Power and Energy NPROCURE

Government Tender for Hiring Non-Air Conditioned Petrol/Diesel Jeep for Power Sector in Gujarat

Bid Publish Date

24-Jun-2026, 6:00 pm

Bid End Date

15-Jul-2026, 4:00 pm

Value

₹13,74,786

Location

RAJKOT , GUJARAT
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Progress

Issue24-Jun-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 6

VALVE PARTS AND ACCESSORIES PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE POLYETHYLENE PIPE

This government tender from Gujarat Energy Transmission Corporation Limited (GETCO) offers an excellent opportunity for qualified vehicle service providers to supply non-air-conditioned petrol/diesel jeeps for power infrastructure projects. The contract, spanning 24 months, requires reliable vehicles capable of covering minimum 3000 km/month and operating 12 hours daily. Bidders must meet strict eligibility criteria, including valid permits, insurance, and experience in government or large-scale vehicle services. The tender emphasizes transparency, technical compliance, and cost-effectiveness, with detailed evaluation criteria and clear deadlines. Participating companies should prepare comprehensive documentation, attend training sessions, and submit bids via the official online portal. This opportunity is ideal for vehicle rental companies, transport service providers, and logistics firms seeking to contribute to Gujarat’s power sector development. The successful bidder will support Gujarat’s power transmission network, ensuring smooth and efficient operations for the Wankaner AM Division and beyond.

Scope Of Work

The selected vendor will be responsible for providing reliable, well-maintained petrol/diesel closed-body jeeps (Mahindra Bolero Neo or equivalent) to support Gujarat's power transmission infrastructure. The scope includes:

  • Supplying vehicles capable of transporting minimum 8+1 persons.
  • Ensuring vehicles are non-air-conditioned and suitable for long-distance travel.
  • Maintaining vehicles in excellent condition and adhering to safety standards.
  • Providing vehicles for a minimum of 3000 km per month.
  • Ensuring availability for 12 hours daily over the contract period.
  • Complying with all relevant transportation permits, insurance, fitness certificates, and other statutory requirements.

The process involves:

  1. Submission of bid documents including vehicle RC, insurance, fitness, permits, and driver licenses.
  2. Evaluation of bids based on technical compliance and financial offer.
  3. Contract signing with the successful bidder for a 24-month period.
Key Deliverables Specifications
Vehicle Model Mahindra Bolero Neo or equivalent
Capacity Minimum 8+1 persons
Operating Period 12 hours/day
Monthly KM 3000 km
Contract Duration 24 months

The vendor must also provide all necessary documentation, including tender fee payment, EMD, and undertaking for providing old vehicle, as per tender guidelines.

Technical Specifications

Vehicles must meet the following technical parameters:

Parameter Specification
Model Mahindra Bolero Neo or equivalent
Capacity Minimum 8+1 persons
Fuel Type Petrol or Diesel
Air Conditioning Non-air conditioned
Condition Well-maintained, roadworthy
Certification Valid fitness, insurance, and permits

The process involves:

  1. Inspection of vehicle documents.
  2. Verification of vehicle condition.
  3. Ensuring compliance with statutory requirements.
  4. Final approval and contract signing.

Vehicles should be equipped with necessary safety features, and bidders must submit technical compliance certificates along with their bid.

Financial Requirements

The estimated contract value is approximately ₹13,74,786. Bidders must quote their rates as per the prescribed format, including all applicable taxes and charges. The financial bid should include:

Cost Component Details
Vehicle Rental Per month basis
Fuel Charges As per actual consumption
Maintenance Inclusive in rental rate
Other Charges Permits, taxes, insurance

Payment terms are as follows:

  • 50% of the total contract value payable quarterly.
  • Remaining 50% payable after successful completion of each quarter.
  • Payments will be processed upon submission of valid invoices and compliance certificates.
  • The bidder must ensure transparency and submit all relevant financial documents for verification.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹13,74,786

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

Superintending Engineering, Circle office, GETCO, Gondal

Bid Opening Authority

Superintending Engineering, Circle office, GETCO, Gondal

Address

Superintending Engineering, Circle office, GETCO, Gondal

Contact Details

[email protected]

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 1

T 81- 2026 Hiring of Vehicle for 66kv Jadheshwar Group SS.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GST registration and PAN card.

  • ✓ Must submit scanned copies of:

    • Quotation of new vehicle or RC of old vehicle
    • Insurance certificate
    • Fitness certificate
    • Road permit
    • PUC certificate (renewed every six months)
    • Driving license of driver
    • PF registration
    • Tender fee payment slip with UTR
    • EMD payment slip with UTR
    • Driver appointment letter (if applicable)
    • Petrol/Diesel rate bill
    • Schedule 1 to 8 on letter pad
    • Stamp and sign on tender document
    • Undertaking for providing old vehicle

  • Mandatory documents include:

    Document Requirement
    GST Registration Valid and active
    PAN Card Valid and active
    Vehicle RC Valid and current
    Insurance & Fitness Valid and current
    EMD & Tender fee slips UTR transaction details
    Driver License Valid and active

  • ✓ The bidder must be a registered company or authorized partnership with relevant licenses and permits.

  • ✓ The bidder should have experience in providing vehicle services for government or large corporate clients.

Bidding Process

Process Timeline

1. Preliminary Stage

15-07-2026 16:30

2. Commercial Stage

15-07-2026 17:00

Required Forms

Preliminary

Tender fee and EMD form Gondal

User Defined Template-Secured

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of Quotation of new vehicle or RC book of Old Vehicle

Required
2

Scan Copy of insurance certificate of old Vehicle.

3

Scan Copy of old vehicle fitness certificate

4

Scan Copy of road(Contract carriage) permit of old vehicle.

5

SScan Copy of PUC certificate of Old Vehicle (regularly renewed every six month

6

Scan Copy of driving license of driver

Required
7

Scan Copy of active GST Registration

Required
8

Scan copy of PAN card.

Required
9

Scan copy of Details of Partners/Directors of the Firm/Company. Partnership deed if applicable

10

Scan Copy of power of attorney as the case may be.

11

Scan Copy of PF registration

Required
12

Scan copy of Tender fee payment slip with UTR Transaction number

Required
13

Scan copy of EMD payment slip with UTR Transaction number

Required
14

Scan copy of Appointment letter of driver if any.

Required
15

Scan copy of Petrol or Diesel rate bill.

Required
16

Scan copy of Schedule 1 to 8 On latter pad.

Required
17

UNDERTAKING FOR PROVIDING OLD VEHICLE

18

Scan copy of Tender after Stamp and sign on each page.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to engage qualified vendors for providing non-air-conditioned petrol/diesel closed-body jeeps (Mahindra Bolero Neo or equivalent) to support Gujarat's power transmission infrastructure, specifically for the 66kv Jadeshwar Group Substation. The goal is to ensure reliable and efficient transportation for power sector operations over a 24-month contract.

What are the eligibility criteria for bidders?

Bidders must possess valid GST registration, PAN card, and submit scanned copies of essential documents such as vehicle RC, insurance, fitness, permits, driver licenses, and financial certificates. They should also have experience in providing vehicle services for government or large organizations. All mandatory documents must be submitted as per the detailed checklist to qualify for evaluation.

How can I participate in the bidding process?

Participants should download the tender document from the official portal free of cost, attend the scheduled vendor training sessions, and submit their technical and financial bids online before the deadline of 15th July 2026. Ensure all documents are complete and adhere to the specified formats to avoid disqualification.

What is the evaluation criteria for selecting the vendor?

Bids are evaluated based on technical compliance (40%), price competitiveness (30%), past experience (20%), and document submission completeness (10%). A minimum of 60% in technical evaluation is required. Cost-effectiveness and quality of documentation are key factors for award decisions.

What are the key dates and deadlines for this tender?

The bid submission starts on 24-06-2026 at 18:00 and closes on 15-07-2026 at 16:00. The bid opening occurs on 15-07-2026 at 16:30 (preliminary) and 17:00 (commercial). Bidders must submit all required documents before the deadline to participate successfully.

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