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Open Power and Energy NPROCURE

Government Tender for Hiring Regular A.C. Petrol/Diesel Vehicles for GETCO Morbi

Bid Publish Date

20-Jun-2026, 6:00 pm

Bid End Date

13-Jul-2026, 4:00 pm

Value

₹20,17,848

Location

RAJKOT , GUJARAT
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Progress

Issue20-Jun-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 7

VALVE PARTS AND ACCESSORIES VEHICLE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE POLYETHYLENE PIPE

This government tender invites qualified contractors to provide A.C. Petrol/Diesel closed body vehicles (Mahindra Bolero or equivalent) for GETCO's Morbi division. The contract spans two years, covering transportation of personnel with a minimum capacity of 6+1 persons per vehicle. The tender emphasizes transparent bidding procedures, strict eligibility criteria, and technical compliance. Bidders must submit comprehensive documents, including vehicle registration, insurance, fitness certificates, and other statutory requirements. The procurement aims to ensure reliable transportation services for GETCO's power transmission operations, supporting the power sector's infrastructure development in Gujarat. This opportunity is ideal for vehicle rental companies, transport service providers, and contractors specialized in government projects seeking to expand their portfolio within the power and energy sector.

Scope Of Work

The scope of work includes providing A.C. Petrol/Diesel closed body vehicles (Mahindra Bolero or equivalent) that meet the following specifications:

  • Vehicle Capacity: Minimum 6+1 persons
  • Operational Duration: Two years
  • Service Requirements: Daily transportation for GETCO personnel in Morbi
  • Vehicle Condition: Well-maintained, compliant with all statutory requirements
  • Documentation: Valid registration, insurance, fitness, road permit, PUC, driving license, GST registration, PAN, partnership/deed documents, power of attorney, PF registration, tender fee, EMD, and other statutory certificates.

Key deliverables include:

  • Provision of vehicles as per specifications
  • Regular maintenance and timely servicing
  • Compliance with safety and legal standards
  • Submission of required documentation at each stage

The process involves:

  1. Submission of technical and financial bids
  2. Evaluation of documents and vehicle suitability
  3. Awarding of contract to the successful bidder
  4. Continuous monitoring and compliance during the contract period

Technical Specifications

Vehicles must be Mahindra Bolero or equivalent, with the following parameters:

Parameter Specification
Vehicle Type Closed body, A.C. Petrol/Diesel
Capacity Minimum 6+1 persons
Fuel Type Petrol or Diesel
Age of Vehicle Not older than 5 years
Maintenance Regular servicing as per manufacturer guidelines
Certification Valid registration, insurance, fitness, permit, PUC

Process steps:

  1. Submit technical documents for evaluation
  2. Vehicle inspection and verification
  3. Final approval and contract signing

Financial Requirements

The estimated contract value is approximately INR 20,17,848. The financial bid should include the percentage rate for vehicle rental and associated costs. Payment terms are as follows:

  • Initial payment upon contract signing
  • Monthly payments based on vehicle deployment
  • Final settlement after contract completion

Cost breakdown table:

Cost Component Amount (INR)
Vehicle Rental To be quoted
Maintenance & Servicing Included
Fuel Costs To be reimbursed based on bills
Other Charges As applicable

Bidders must submit EMD and Tender Fee as per instructions, with clear UTR transaction details.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹20,17,848

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

Superintending Engineering, Circle office, GETCO, Gondal

Bid Opening Authority

Superintending Engineering, Circle office, GETCO, Gondal

Address

Superintending Engineering, Circle office, GETCO, Gondal

Contact Details

[email protected]

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 1

T 79-2026 Hiring of Reg Vehicle for DE Civil Morbi.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GST registration and PAN card.
  • ✓ Must submit vehicle registration, insurance, fitness certificate, and road permit for old vehicles.
  • ✓ Must provide driver's driving license and appointment letter if applicable.
  • ✓ Must have PF registration and submit tender fee and EMD payment slips.
  • ✓ Must submit Petrol/Diesel rate bills and Schedule 1 to 8 documentation.
  • ✓ Must provide undertaking for providing old vehicle if applicable.
  • ✓ Must submit all mandatory documents before the bid deadline.
Qualification Requirement
Financial Capacity Proof of turnover and financial stability as per government norms
Experience Prior experience in vehicle leasing or transportation services
Legal Compliance Valid statutory registrations and licenses

Critical points:

  • Bidder must be legally compliant and have the necessary statutory registrations.
  • All documents must be valid and up-to-date.

Bidding Process

Process Timeline

1. Preliminary Stage

13-07-2026 16:30

2. Commercial Stage

13-07-2026 17:00

Required Forms

Preliminary

Tender fee and EMD form Gondal

User Defined Template-Secured

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of Quotation of new vehicle or RC book of Old Vehicle

Required
2

Scan Copy of insurance certificate of old Vehicle.

3

Scan Copy of old vehicle fitness certificate

4

Scan Copy of road(Contract carriage) permit of old vehicle.

5

SScan Copy of PUC certificate of Old Vehicle (regularly renewed every six month

6

Scan Copy of driving license of driver

Required
7

Scan Copy of active GST Registration

Required
8

Scan copy of PAN card.

Required
9

Scan copy of Details of Partners/Directors of the Firm/Company. Partnership deed if applicable

10

Scan Copy of power of attorney as the case may be.

11

Scan Copy of PF registration

Required
12

Scan copy of Tender fee payment slip with UTR Transaction number

Required
13

Scan copy of EMD payment slip with UTR Transaction number

Required
14

Scan copy of Appointment letter of driver if any.

Required
15

Scan copy of Petrol or Diesel rate bill.

Required
16

Scan copy of Schedule 1 to 8 On latter pad.

Required
17

UNDERTAKING FOR PROVIDING OLD VEHICLE

18

Scan copy of Tender after Stamp and sign on each page.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to procure reliable A.C. Petrol/Diesel vehicles (Mahindra Bolero or equivalent) for GETCO's Morbi division to facilitate personnel transportation for power transmission operations. The goal is to ensure timely, safe, and efficient vehicle services over a two-year contract period.

Who is eligible to participate in this tender?

Eligible bidders must possess valid statutory registrations such as GST, PAN, PF, and vehicle registration certificates. They must also submit all mandatory documents including vehicle registration, insurance, fitness certificates, driver licenses, and tender fee & EMD payment slips. Experience in vehicle leasing or transportation services is preferred.

What are the key dates and deadlines for this tender?

The bid start date is 20th June 2026 at 6:00 PM, with the last date for submission being 13th July 2026 at 4:00 PM. The technical bid opening is scheduled for 13th July 2026 at 4:30 PM, followed by the commercial bid opening at 5:00 PM. Bidders must adhere to these deadlines to participate successfully.

What are the technical specifications for the vehicles?

Vehicles must be Mahindra Bolero or equivalent, closed body, with A.C. Petrol/Diesel options, capable of carrying at least 6+1 persons. They should be not older than 5 years, and must meet all statutory standards including registration, insurance, fitness, and permits. Regular maintenance and safety compliance are mandatory.

How is the evaluation process conducted?

Evaluation is based on technical compliance (40%), financial quotation (30%), experience (20%), and statutory compliance (10%). Bids must meet minimum thresholds in technical and financial criteria. The highest scoring bid will be awarded the contract, ensuring fair and transparent selection.

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