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Open State Governments & UT NPROCURE

Government Tender for Bi-Annual Vehicle Hiring Contract for 66kV Bopal Substation

Bid Publish Date

20-Jun-2026, 1:20 pm

Bid End Date

10-Jul-2026, 4:00 pm

Value

₹13,74,786

Location

KHEDA , GUJARAT
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Progress

Issue20-Jun-2026, 1:20 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 7

VALVE PARTS AND ACCESSORIES VEHICLE PLATFORM SCALE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers a two-year contract for the hiring of Petrol/Diesel Non-AC vehicles with 8+1 seating capacity for Gujarat Energy Transmission Corporation Limited (GETCO). The project supports infrastructure maintenance and operational logistics at the 66kV Bopal Group Substation in Gujarat. Bidders must meet strict eligibility criteria, including vehicle documentation, driver certifications, and experience in vehicle leasing services. The tender process involves multiple evaluation stages, with a focus on technical compliance, cost competitiveness, and experience. The estimated value of the contract is approximately ₹13,74,786, with payments made monthly upon submission of invoices. Interested companies should review the detailed tender documents, adhere to submission deadlines, and ensure compliance with all safety and legal standards. This opportunity is ideal for vehicle leasing firms, transportation service providers, and logistics companies seeking government contracts in Gujarat, India.

Scope Of Work

The scope of work involves providing Petrol/Diesel driven Non-AC close body vehicles for Gujarat Energy Transmission Corporation Limited (GETCO) at the 66kV Bopal Group S/S. Key deliverables include:

  • Supplying vehicles model July 2023 or later, with seating capacity of 8+1.
  • Ensuring vehicles are passenger compliant and equipped with valid documents such as RC Book, Permit, Fitness Certificate, Insurance, and Vehicle Tax.
  • Vehicles must pass passenger safety and emission standards.
  • Vehicles should be available for 12 hours daily and cover 3000 km/month.
  • Bidders must provide driver details, including driver license and health certificates.
  • The contract duration is 24 months, with monthly payments based on agreed rates.
Key Specifications Details
Model Year July 2023 or later
Seating Capacity 8+1
Fuel Type Petrol/Diesel
Vehicle Type Non-AC Close Body
Service Duration 24 months
Daily Usage 12 hours
Monthly Distance 3000 km

The selected vendor is responsible for vehicle maintenance, timely service, and compliance with all safety and legal requirements. The contract includes provisions for vehicle replacement if necessary, and adherence to the terms specified in the tender documents.

Technical Specifications

The vehicles must be model July 2023 or later, with seating capacity of 8+1. They should be Petrol or Diesel driven, Non-AC, and have valid RC Book, Permit, Fitness Certificate, Insurance, and Tax documents. Vehicles must pass emission and safety standards as per Gujarat state regulations. The technical process involves:

  1. Submission of vehicle documents.
  2. Inspection and verification by GETCO officials.
  3. Approval for vehicle deployment.
Parameter Requirement
Model Year >= July 2023
Fuel Type Petrol/Diesel
Seating Capacity 8+1
Vehicle Type Non-AC Close Body
Certification Valid RC, Permit, Fitness, Insurance

Vehicles must be maintained in good condition, with periodic inspections scheduled as per Gujarat transport norms. The vendor shall ensure vehicles are equipped with necessary safety features and comply with all legal standards for passenger transport.

Financial Requirements

The estimated contract value is approximately ₹13,74,786. Payment will be made on a monthly basis, based on the agreed percentage rate submitted during the bidding process. The financial breakdown includes:

Cost Component Amount
Vehicle Rental (per month) To be quoted by bidder
Service Charges Included in quotation
Total Estimated Cost ₹13,74,786

Payment Terms:

  • Payments will be released monthly upon submission of invoice and vehicle inspection reports.
  • The bidder must submit a security deposit of ₹5000 along with the bid.
  • The contract includes penalties for non-compliance or vehicle unavailability.
  • Payment schedule and terms are detailed in the tender documents.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹13,74,786

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

KD Khodiyar

Bid Opening Authority

KD Khodiyar

Address

GETCO Transmission Circle Office Nadiad

Contact Details

9925208674

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 1

NTC-109-2026-66kV Bopal Group Vehicle.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid GST Registration Number.
  • ✓ Must possess Vehicle RC Book, Contract Carriage Permit, Fitness Certificate, Insurance, and Vehicle Tax documents.
  • ✓ Must provide Driver License and Health Certificates for drivers.
  • ✓ Must submit Partnership Deed or Form-G or Proprietorship Certificate as applicable.
  • ✓ Must have Provident Fund Code Number or a self-declaration on Rs.300/- stamp paper.
  • ✓ Must fill Annexure 1 and 2 as per tender requirements.
  • ✓ Must submit Declaration of Conflict of Interest and Relationship with Employee declarations.
Qualification Criteria Details
Financial Capacity Minimum estimated cost of ₹13,74,786
Experience Proven experience in vehicle hiring services
Technical Compliance Vehicles must meet specified technical standards

Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

10-07-2026 16:05

2. TECHNICAL STAGE

10-07-2026 16:10

3. COMMERCIAL STAGE

10-07-2026 16:15

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

i Agree

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

TENDER FEE PAYMENT RECEIPT

Required

Form - Emd Fee Form

1

FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT

2

EMD FEE PAYMENT RECEIPT

Required
3

Application for EMD Return

Stage - TECHNICAL STAGE

1

PAN Number Document

Required
2

Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax

Required
3

Driver License Copy

Required
4

GST Registration Number Documents – Mandatary

Required
5

Doctor’s certificate certifying the health and eyesight of the driver

Required
6

Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
7

Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate

Required
8

Filling Annexure 1 to 2

Required
9

Declaration Of Conflict On Interest

Required
10

DECLARATION FOR RELATIONSHIP WITH EMPLOYEE

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to establish a Bi-Annual rate contract for hiring Petrol/Diesel Non-AC vehicles with 8+1 seating capacity for Gujarat Energy Transmission Corporation Limited (GETCO). The contract duration is two years, supporting operational transportation needs at the 66kV Bopal Group Substation in Gujarat. Bidders will provide vehicles compliant with specified standards, ensuring reliable service for daily operations, maintenance, and emergency requirements.

What are the key eligibility criteria for bidders?

Eligible bidders must possess GST registration, submit vehicle documents such as RC Book, Permit, Fitness, Insurance, and Vehicle Tax, and provide driver licenses and health certificates. They must also submit Partnership deeds or Proprietorship certificates, Provident Fund numbers or self-declarations, and complete required annexures. Experience in vehicle hiring and compliance with safety standards are essential for qualification.

How can I participate in the bidding process?

Participants should download the tender documents from the official portal, pay the tender fee of ₹1180, and submit the bid along with EMD before the deadline. The process involves uploading technical and financial bids online, attending the bid opening, and ensuring all documents meet the specified criteria. The evaluation is conducted in stages: Preliminary, Technical, and Commercial, with clear timelines for each.

What are the technical specifications for the vehicles?

Vehicles must be model July 2023 or later, with seating capacity of 8+1, and fueled by Petrol or Diesel. They should be Non-AC, with valid RC Book, Permit, Fitness Certificate, Insurance, and Tax documents. Vehicles must meet emission standards and safety requirements. Regular inspections and maintenance are mandatory to ensure compliance throughout the contract period.

What is the estimated value of this tender and the payment terms?

The estimated contract value is approximately ₹13,74,786. Payments will be made monthly based on the agreed rates submitted during the bid. The vendor must submit invoices and vehicle inspection reports for each month. A security deposit of ₹5000 is required with the bid. Payment terms and penalties for non-compliance are detailed in the tender documents.

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