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Open Power and Energy NPROCURE

Government Tender for Hiring Utility Jeep Vehicles in Dharampur, Gujarat

Bid Publish Date

09-Jan-2026, 5:00 pm

Bid End Date

20-Jan-2026, 6:00 pm

Value

₹21,42,000

Location

VALSAD , GUJARAT

Progress

Issue09-Jan-2026, 5:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

36  Months

Currency Type

Single

This government tender offers a unique opportunity for vehicle rental companies and logistics providers to supply utility/open body jeep vehicles for the Dharampur division of Dakshin Gujarat Vij Company Ltd. (DGVCL). The project involves hiring latest model, well-maintained vehicles capable of 24-hour duty, with the contractor responsible for diesel, insurance, and maintenance costs over a 36-month period. Bidders must meet strict eligibility criteria, including submission of legal documents, vehicle proof, and EMD. The procurement process is conducted online via the e-Procurement portal, ensuring transparency and fairness. The tender aims to strengthen operational logistics for Gujarat's power infrastructure, offering competitive rates and reliable service. Key dates include bid submission deadline on 20th January 2026, with technical and commercial evaluations scheduled for 30th January 2026. This is an excellent opportunity for transport service providers seeking government contracts in Gujarat's power sector, emphasizing quality, compliance, and timely delivery.

Scope Of Work

The selected contractor will be responsible for providing utility/open body jeep vehicles that meet the following specifications:

  • Good condition, latest model, not older than three months
  • Capable of 24-hour duty with driver
  • Vehicle type suitable for government operational needs
  • Cost of diesel, insurance, and maintenance to be borne by the contractor

The process involves:

  1. Submission of technical and financial bids via the online portal
  2. Technical evaluation based on vehicle condition, specifications, and documents
  3. Commercial evaluation considering bid amount and compliance
  4. Final award to the successful bidder

Key deliverables include:

  • Fully functional vehicles as per specifications
  • Valid registration and insurance documents
  • Timely maintenance and service records
Vehicle Type Model Year Condition Max Age
Utility Jeep Latest Good 3 months

The contractor must ensure availability of vehicles throughout the contract period, with adherence to safety and operational standards.

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Model Year Not older than 3 months
Condition Good working condition
Capacity Suitable for 24-hour duty
Registration Valid and up-to-date
Insurance Valid comprehensive insurance
Fuel Type Diesel

Procedures include:

  • Vehicle inspection and verification of documents
  • Submission of technical bid with vehicle details
  • Compliance with safety and operational standards
  • Final evaluation based on vehicle condition and documentation

Financial Requirements

The estimated total cost for the contract is INR 21,42,000. The financial bid should include the rate per vehicle per month, inclusive of all costs except fuel, which will be reimbursed separately. Payment will be made monthly based on verified vehicle deployment and operational reports. The cost breakdown is as follows:

Cost Component Amount (INR)
Vehicle Rental To be quoted
Insurance Included
Maintenance Included
Fuel Reimbursement Based on actual consumption

Payment terms specify that the contractor will submit monthly bills, which will be processed within 15 days of submission, subject to verification of vehicle logs and documents.

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Eligibility Criteria

✓ Must have valid registration, insurance, and pollution certificates for vehicles.
✓ Must submit proof of tender fee payment (DD/RTGS receipt).
✓ Must provide EMD payment proof.
✓ Must possess a valid PAN card and GST registration (if applicable).
✓ Must submit Aadhar card and driving licenses of drivers.
✓ Vehicle quotations/RC books must be provided.
✓ P.F registration proof (if applicable) must be submitted.

Qualification Criteria Details
Tender Fee Valid receipt of INR 1180 or equivalent proof
EMD Proof of deposit as specified
Vehicle Documents Registration, insurance, RC book
Legal Documents PAN, GST registration, Aadhar
Additional Driving license, P.F proof (if applicable)

Bidders must meet all technical and legal requirements to qualify for the tender.

Bidding Process

Process Timeline

1. TECHNICAL STAGE

30-01-2026 11:00

2. COMMERCIAL STAGE

30-01-2026 11:30

Required Forms

TECHNICAL

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Hiring Vehicle Dharampur Division

User Defined Template-Secured

Required

Required Documents

Stage - TECHNICAL STAGE

1

Scan copy DD/RTGS DETAIL/ RECEPIT OF TENDER FEE

Required
2

Scan copy DD/RTGS DETAIL/ RECEPIT OF EMD

Required
3

Scan copy of Pan No

Required
4

Aadhar card

Required
5

Scan copy of GST Registration No/If applicable

Required
6

Scan copy Vehicle Quotation/RC Book

Required
7

Scan copy of Driving Licence/If applicable

Required
8

Scan P.F copy/ If applicable

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves hiring utility/open body jeep vehicles for the Dharampur division under DGVCL. The vehicles must be latest model, in good condition, not older than three months, and capable of 24-hour duty with a driver. The contractor will bear costs for diesel, insurance, and maintenance, ensuring reliable transportation for power sector operations in Gujarat.

What are the eligibility criteria for bidders?

Bidders must submit valid registration, insurance, PAN, GST (if applicable), Aadhar, and vehicle documents. They must also provide proof of tender fee and EMD payments, along with driver licenses and vehicle quotations. All documents must be authentic and submitted before the deadline to qualify for evaluation.

How can I participate in the bidding process?

Interested bidders must register on the e-Procurement portal, download tender documents, prepare technical and financial bids, and upload all required documents before 20-01-2026 at 6:00 PM. The process includes technical and commercial evaluations scheduled on 30-01-2026, with final award notifications following successful assessments.

What is the estimated value of this tender?

The total estimated value for this contract is approximately INR 21,42,000. The bid should include detailed cost breakdowns, with payments made monthly based on vehicle deployment and verified documentation. The budget covers vehicle rental, insurance, and operational costs, ensuring transparency and competitiveness.

What technical specifications must the vehicles meet?

Vehicles must be latest model, in good condition, not older than three months, with valid registration, insurance, and RC book. They should be capable of 24-hour duty, fuelled by diesel, and compliant with safety standards. Vehicle inspection and document verification will be part of the technical evaluation process.

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