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Open State Governments & UT NPROCURE

Government Tender for Hiring Utility Vehicles with Driver for 66KV Kheralu Substation

Bid Publish Date

12-Jan-2026, 6:00 pm

Bid End Date

04-Feb-2026, 4:00 pm

Value

₹13,91,232

Location

MAHESANA , GUJARAT

Progress

Issue12-Jan-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

This government tender offers an excellent opportunity for vehicle service providers to supply petrol/diesel-driven, non-air-conditioned utility vehicles for 24/7 operations at the 66KV Kheralu substation in Gujarat. The project, managed by Gujarat Energy Transmission Corporation Limited (GETCO), involves providing minimum 5-seater vehicles with 1 MT loading capacity along with qualified drivers for a two-year contract. The tender emphasizes transparency, compliance with government norms, and timely delivery. Bidders must meet specific eligibility criteria, including vehicle documentation, financial stability, and experience in government projects. The process involves online submission of technical and financial proposals, with detailed evaluation based on technical compliance and cost competitiveness. The estimated project value is approximately INR 13,91,232. Key deadlines include bid submission by February 4, 2026, and bid opening on the same day. This opportunity is ideal for experienced vehicle leasing companies seeking to expand their government sector contracts in Gujarat.

Scope Of Work

The selected contractor will be responsible for providing the following services:

  • Supply of petrol/diesel driven, non-air-conditioned utility vehicles with a minimum 5-seater capacity and 1 MT loading capacity.
  • Vehicles must be equipped with valid RC Book, PUC, Insurance, and RTO Tax documents.
  • Vehicles should be available 24 hours daily, 7 days a week.
  • The contractor shall ensure timely maintenance and servicing of vehicles.
  • Drivers must be qualified, licensed, and adhere to safety standards.
  • Vehicles should comply with government emission norms and safety regulations.

The process includes:

  1. Submission of bid documents online.
  2. Verification of eligibility criteria and vehicle documents.
  3. Evaluation based on technical and financial criteria.
  4. Contract award and commencement of services.
Specification Details
Vehicle Type Petrol/Diesel, Non-Air Conditioned
Capacity Minimum 5 Seater + 1 MT Loading
Documents RC Book, PUC, Insurance, RTO Tax
Service Duration 24 Months
Monthly KM 2500 KM

The contractor shall also provide a self-declaration and diesel price certificates as per government norms.

Technical Specifications

Parameter Requirement
Vehicle Type Petrol/Diesel, Non-Air Conditioned
Capacity Minimum 5 Seater + 1 MT Load
Documents RC Book, PUC, Insurance, RTO Tax
Emission Norms Compliant with latest government standards
Fuel Certificates Valid within the last 15 days
Service Schedule Regular maintenance every 3 months

Sequential process for technical compliance:

  1. Submit vehicle documents.
  2. Verify vehicle specifications.
  3. Conduct inspection if required.
  4. Approve vehicles for deployment.

Vehicles must be equipped with GPS tracking and safety features as per government standards.

Financial Requirements

The estimated contract value is approximately INR 13,91,232 for the two-year period. The financial bid should include:

Cost Component Details
Vehicle Rental Fixed monthly rate
Driver Charges Inclusive in rental or as separate component
Fuel Cost As per actual consumption, supported by invoices
Maintenance Included in rental fee

Payment terms are as follows:

  • 50% advance at contract signing.
  • Monthly payments based on verified KM and service logs.
  • Final settlement after completion of contract period.

Bidders must submit a detailed financial proposal aligned with the above structure, ensuring transparency and compliance with government financial regulations.

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Eligibility Criteria

✓ Must have valid vehicle registration documents including RC Book, PUC, Insurance, and RTO Tax.
✓ Must submit payment proofs for Tender Fee and EMD.
✓ Should provide quotation for a new vehicle if applicable.
✓ Must have a valid Third Party Agreement for vehicles owned by other owners.
✓ Must possess GST registration and PAN Card with self-attested copies.
✓ Should have PF registration with the last ECR.
✓ Must submit Diesel Price certificates issued within the last 15 days by government-approved agencies.
✓ Must provide a self-declaration as per tender guidelines.

Qualification Details
Experience Proven experience in government vehicle hiring projects
Financial Minimum turnover of INR 5,00,000 in the last fiscal year
Certifications Valid GST, PAN, PF registration
Vehicle Fleet At least 2 vehicles meeting specifications
Legal No pending legal cases related to vehicle leasing or transportation

Note: Bidders must meet all the above criteria to qualify for submission.

Bidding Process

Process Timeline

1. Preliminary Stage

04-02-2026 16:04

2. Commercial Stage

Required Forms

Preliminary

Tender fee & EMD

User Defined Template-Standard

Required

QR- Vehicle

User Defined Template-Secured

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Copy of Payment of Tender Fee

Required
2

Copy of Payment of EMD

Required
3

Copy of Payment against Non-availability of Vehicle (Rs. 10000/-) & Quotation of new vehicle of

Required
4

Third Party Agreement against other owner vehicle

Required
5

Vehicle Document (RC Book, PUC, Insurance, RTO Tax etc.)

Required
6

Self Attested copy of PAN Card

Required
7

Self Attested copy of GST Registration

Required
8

Self attested copy of PF registration with last ECR

Required
9

Diesel Price certificate/ Invoice (Within 15 Days Rate of Govt. Approved Agencies)

Required
10

Self Declaration (Tender document Pg. No. 18-19)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves hiring petrol/diesel-driven, non-air-conditioned utility vehicles with a minimum 5-seater capacity and 1 MT loading capacity for 24/7 operation at the 66KV Kheralu substation. The contract duration is two years, supporting daily operational needs, including transportation of personnel and equipment. Bidders must provide vehicles with valid documents, qualified drivers, and ensure compliance with government norms. The process includes online submission, verification, and evaluation based on technical and financial criteria.

Who is eligible to participate in this tender?

Eligible bidders must meet specific criteria, including:

  • Valid vehicle registration documents (RC Book, PUC, Insurance, RTO Tax)
  • Payment proofs for tender fee and EMD
  • GST registration and PAN Card
  • Experience in government vehicle hiring projects
  • Valid PF registration
  • Submission of diesel price certificates within 15 days
  • No pending legal cases related to transportation services
    All documents must be self-attested and submitted online as per the tender guidelines.
What are the key dates and deadlines for this tender?

Important dates include:

  • Bid Start Date: January 12, 2026
  • Bid Submission Deadline: February 4, 2026, at 4:00 PM
  • Bid Opening: February 4, 2026, at 4:04 PM
  • Evaluation Completion: February 10, 2026
  • Contract Award: February 15, 2026
    Bidders must ensure timely submission of all required documents and attend the bid opening as scheduled. Late submissions will not be entertained.
How can I get assistance or support during the bidding process?

Support is available through (n)Procure Support Team at GNFC Ltd., Ahmedabad. Contact details:

  • Email: [email protected]
  • Phone: +91-79-40007517, 40007514, 40007515
  • Support Sessions: Free vendor training every Saturday at (n)Code Solutions, Ahmedabad.
    Bidders are encouraged to participate in these sessions for guidance on online bidding procedures and document submission. For technical issues or clarifications, contact the support team promptly to ensure smooth participation.

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