Custom Bid for Services - Hiring of 01 One No diesel driven 54 seater school bus for transporting s
Western Coalfields Limited
YAVATMAL, MAHARASHTRA
Posted:
9 December 2025
Closed:
20 December 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Hiring Non-Air Conditioned Utility Vehicles with Driver in Mehsana
Progress
Issue12-Jan-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
This government tender offers an opportunity for transport service providers to supply non-air conditioned utility vehicles with driver in Mehsana, Gujarat. The project involves hiring petrol/diesel driven vehicles with a minimum 5-seater capacity and 1 MT loading capacity for Gujarat Energy Transmission Corporation Limited (GETCO). The contract spans 24 months, supporting the operational needs of the 66KV Khali group S/s under Kheralu Division. Bidders must meet specific eligibility criteria, including vehicle documentation, legal compliance, and experience in government contracts. The tender process is conducted electronically, with detailed specifications, evaluation criteria, and deadlines outlined for interested parties. This is a strategic procurement aimed at enhancing GETCO’s transportation efficiency while promoting transparency and competitiveness in government procurement activities.
Scope Of Work
The selected bidder will be responsible for providing reliable, well-maintained utility vehicles that meet the following specifications:
- Vehicle Type: Petrol/Diesel driven, non-air conditioned, minimum 5-seater capacity, with 1 MT loading capacity.
- Operational Hours: 12 hours per day.
- Monthly Usage: 3000 KM.
- Driver Services: The bidder shall supply trained, licensed drivers along with the vehicles.
- Maintenance & Repairs: All maintenance, servicing, and repairs shall be the responsibility of the bidder.
- Compliance: Vehicles must adhere to all RTO, insurance, PUC, and other legal requirements.
| Key Deliverables | Description |
|---|---|
| Vehicle Provision | Supply of vehicles as per specifications |
| Driver Deployment | Qualified drivers to operate vehicles |
| Maintenance & Servicing | Regular upkeep and repairs |
| Documentation | Vehicle documents including RC, insurance, PUC |
The process involves:
- Submission of bid with all required documents.
- Technical evaluation based on vehicle condition, driver qualifications, and compliance.
- Commercial evaluation based on rates.
- Final selection and contract signing.
The contract duration is 24 months, with an option for extension based on performance.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Engine Type | Petrol/Diesel |
| Seating Capacity | Minimum 5 seats |
| Loading Capacity | 1 MT |
| Air Conditioning | Not required |
| Fuel Efficiency | Minimum 10 km/l |
| Vehicle Age | Not more than 5 years |
Procedures include:
- Inspection of vehicle condition.
- Verification of all legal documents.
- Testing for fuel efficiency.
- Final approval before deployment.
Financial Requirements
The estimated cost for the entire contract is ₹13,27,848. Bidders must submit their rates as per the prescribed format, including all taxes and charges. Payment will be made monthly based on verified KM and hours of operation. The payment schedule is as follows:
| Payment Milestone | Percentage | Timeline |
|---|---|---|
| Initial Advance | 10% | Upon contract signing |
| Monthly Payments | 90% | Based on submission of invoice and verification |
Bidders should provide a detailed cost breakdown, including vehicle rates, driver wages, maintenance charges, and other applicable costs. All financial proposals must be valid for 180 days from bid submission date.
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(Historical Results)
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Tender Results
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid vehicle registration and ownership documents.
- ✓ Must submit Payment of Tender Fee and EMD as specified.
- ✓ Must provide Third Party Agreement if vehicles are owned by third parties.
- ✓ Must possess Vehicle Documents including RC Book, PUC, Insurance, and RTO Tax.
- ✓ Must have a valid PAN Card and GST Registration.
- ✓ Must be registered with EPF with the latest ECR.
- ✓ Must submit Diesel Price Certificate/Invoice from Govt. approved agencies within 15 days.
| Qualification Criteria | Details |
|---|---|
| Financial Turnover | Minimum annual turnover of ₹X Lakhs in vehicle leasing |
| Experience | At least 3 years in government vehicle contracts |
| Legal Compliance | Valid registration, insurance, and tax documents |
Bidders failing to meet these criteria will be disqualified.
Bidding Process
Process Timeline
1. Preliminary Stage
04-02-2026 16:04
2. Commercial Stage
Required Forms
Preliminary
Tender fee & EMD
User Defined Template-Standard
QR- Vehicle
User Defined Template-Secured
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Copy of Payment of Tender Fee
Required 2
Copy of Payment of EMD
Required 3
Copy of Payment against Non-availability of Vehicle (Rs. 10000/-) & Quotation of new vehicle of
Required 4
Third Party Agreement against other owner vehicle
Required 5
Vehicle Document (RC Book, PUC, Insurance, RTO Tax etc.)
Required 6
Self Attested copy of PAN Card
Required 7
Self Attested copy of GST Registration
Required 8
Self attested copy of PF registration with last ECR
Required 9
Diesel Price certificate/ Invoice (Within 15 Days Rate of Govt. Approved Agencies)
Required 10
Self Declaration (Tender document Pg. No. 18-19)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 04-02-2026 at 16:00. Bidders must submit all required documents electronically before this time to be considered for evaluation.
What documents are required to participate in the tender?
Participants must submit:
- Payment receipts for Tender Fee and EMD
- Vehicle ownership and registration documents
- Third-party agreements if applicable
- Vehicle documents (RC, PUC, Insurance)
- PAN Card and GST Registration
- EPF registration with last ECR
- Diesel Price Certificate/Invoice
- Self Declaration as per tender guidelines.
How will the evaluation process be conducted?
Evaluation involves technical compliance (vehicle condition, legal documents, driver qualification) accounting for 40% of total score, and cost competitiveness (price bid) accounting for 60%. Bidders must meet minimum thresholds to qualify for final selection.
Are physical documents required during bid submission?
No, all bids must be submitted electronically via the official portal. Physical documents are not required at the time of bid submission but may be verified during the evaluation process.
What are the key eligibility criteria for bidders?
Bidders must have valid vehicle registration, legal compliance documents, and meet financial and experience criteria including:
- Valid PAN and GST registration
- EPF registration
- Experience in government vehicle contracts
- Ability to provide vehicles meeting technical specifications.
Failure to meet these criteria will result in disqualification.
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Documents 1
Tender Documents n-05.pdf
TENDER_DOCUMENT