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Open Power and Energy NPROCURE

Government Tender for Hiring Diesel-Driven Close Body Jeep Vehicles in Dharampur, Gujarat

Bid Publish Date

17-Jan-2026, 4:00 pm

Bid End Date

28-Jan-2026, 6:00 pm

Value

₹21,42,000

Location

VALSAD , GUJARAT

Progress

Issue17-Jan-2026, 4:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

36  Months

Currency Type

Single

This government tender offers an exclusive opportunity for transport service providers and vehicle rental companies to supply diesel-driven close body jeep vehicles in Dharampur, Gujarat. The project involves providing well-maintained, latest-model vehicles with driver services for a duration of three years, supporting government operations in the power sector. Bidders must meet strict eligibility criteria, including submission of essential documents such as tender fee receipts, vehicle registration, and driver licenses. The tender process is conducted electronically, with detailed evaluation stages scheduled for early February 2026. The contract aims to ensure reliable transportation services for government officials and staff, emphasizing transparency, quality, and operational efficiency. With an estimated value of INR 21,42,000, this is a significant opportunity for vehicle service providers seeking government contracts in Gujarat. Interested bidders are encouraged to review all tender documents, participate in free vendor training sessions, and submit their bids before the deadline of 28-01-2026.

Scope Of Work

The scope of work includes:

  • Providing diesel-driven close body jeep vehicles in good condition, latest model, not older than three months.
  • Ensuring vehicles are equipped for 24-hour duty, including driver services.
  • Responsible for all operational costs such as diesel, insurance, maintenance, and driver wages.
  • Maintaining vehicle readiness and compliance with safety standards.
  • Submission of vehicle quotations, registration documents, and other required certifications.

The process involves:

  1. Submission of technical and financial bids via the online portal.
  2. Technical evaluation based on vehicle condition, documentation, and compliance.
  3. Commercial evaluation based on bid price and terms.
  4. Final selection and award of contract.

Bidder must ensure all documents are valid, up-to-date, and submitted within specified deadlines.

Specification Details
Vehicle Type Close body jeep
Model Year Not older than 3 months
Duty 24 hours
Cost Responsibilities Diesel, insurance, maintenance, driver wages

The selected bidder will be required to sign a formal agreement and adhere to all contractual terms.

Technical Specifications

Vehicles must be diesel-driven, latest model, not older than three months, and suitable for 24-hour operation. Vehicles should have valid registration, insurance, and fitness certificates. The technical parameters include:

Parameter Specification
Engine Type Diesel
Model Year Not older than 3 months
Seating Capacity Appropriate for driver + passengers
Condition Well-maintained, good condition
Safety Features Seat belts, first aid kit, fire extinguisher

Bid process involves:

  • Inspection of vehicles if required.
  • Submission of technical documents.
  • Verification of vehicle condition and compliance.

Financial Requirements

The estimated project cost is INR 21,42,000, covering vehicle rental, driver wages, fuel, insurance, and maintenance. Payment will be made in installments based on milestones or monthly basis as per contract terms. The bid price should include all operational costs, with no hidden charges. Bidders must submit a detailed financial proposal along with the technical bid. The payment schedule will be aligned with the project timeline, with clear terms for advance, interim, and final payments. The bid must specify the total cost, including taxes, and adhere to the budget constraints.

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Eligibility Criteria

  • ✓ Must have valid registration and ownership documents for vehicles.
  • ✓ Must submit proof of tender fee payment and EMD receipt.
  • ✓ Must provide PAN Card, Aadhar Card, and GST registration certificate (if applicable).
  • ✓ Vehicle quotation/RC book must be submitted.
  • ✓ Valid driving license for drivers.
  • ✓ P.F registration copy (if applicable).
  • ✓ Bidders should have prior experience in vehicle hiring for government projects.
Qualification Criteria Minimum Requirement
Financial Turnover INR 10 Lakhs in last 2 years
Vehicle Ownership At least 1 vehicle of specified type
Experience Minimum 1 year in vehicle hiring services
Valid Licenses All relevant licenses and registrations

Bidders must meet all eligibility requirements to qualify for technical evaluation.

Bidding Process

Process Timeline

1. TECHNICAL STAGE

05-02-2026 11:00

2. COMMERCIAL STAGE

05-02-2026 11:30

Required Forms

TECHNICAL

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Hiring Vehicle Dharampur Division

User Defined Template-Secured

Required

Required Documents

Stage - TECHNICAL STAGE

1

Scan copy DD/RTGS DETAIL/ RECEPIT OF TENDER FEE

Required
2

Scan copy DD/RTGS DETAIL/ RECEPIT OF EMD

Required
3

Scan copy of Pan No

Required
4

Aadhar card

Required
5

Scan copy of GST Registration No/If applicable

Required
6

Scan copy Vehicle Quotation/RC Book

Required
7

Scan copy of Driving Licence/If applicable

Required
8

Scan P.F copy/ If applicable

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 28-01-2026 at 18:00 hours. Bidders must upload all required documents and complete submissions before this time to be considered.

What documents are required to participate in this vehicle hiring tender?

Participants must submit:

  • Tender fee receipt
  • EMD receipt
  • PAN Card
  • Aadhar Card
  • GST registration (if applicable)
  • Vehicle quotation/RC book
  • Driving license
  • P.F registration copy (if applicable)
    All documents should be scanned and uploaded as per tender guidelines.
How will the evaluation process be conducted?

The evaluation involves technical and commercial stages. Technical bids are assessed based on vehicle condition and documentation, while commercial bids are evaluated on price competitiveness. The process is scheduled for 05-02-2026, with detailed criteria outlined in the tender documents. Bidders must meet minimum thresholds to qualify for award.

Can I attend the vendor training sessions for online bidding?

Yes, free vendor training sessions are organized every Saturday at (n)code solutions, Ahmedabad. These sessions help bidders understand the online bidding process, document submission, and system navigation, ensuring smooth participation.

What is the estimated project value and payment terms?

The estimated contract value is INR 21,42,000. Payments will be made in installments based on project milestones or monthly basis, covering operational costs such as diesel, insurance, and wages. Bidders should include all costs in their bid proposals and adhere to the payment schedule specified in the contract.

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