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Open State Governments & UT NPROCURE

Government Tender for Providing Temporary LED Screen & Multimedia for International Yoga Day 2026 in Kheda

Bid Publish Date

08-Jun-2026, 3:45 pm

Bid End Date

15-Jun-2026, 4:00 pm

Value

₹2,88,614

Location

NADIAD , GUJARAT
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Progress

Issue08-Jun-2026, 3:45 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

DISCRETE COMPONENTS ELECTRICAL

This government tender offers a unique opportunity for electrical and multimedia contractors to supply and install temporary LED screens and multimedia equipment for the International Yoga Day 2026 celebration in Kheda district, Gujarat. The project involves providing high-quality outdoor LED displays, multimedia content setup, and seamless event support to facilitate a large-scale cultural event. Bidders must meet strict eligibility criteria, including valid electrical licenses, G.S.T registration, and experience in similar projects. The tender emphasizes quality standards, timely delivery, and compliance with technical specifications, making it ideal for experienced contractors seeking government projects. The total estimated value is approximately ₹2,86,613.56, with a submission deadline of 15th June 2026. Interested companies should review the detailed scope, technical requirements, and evaluation process outlined in the tender documents and prepare their bids accordingly to secure this prestigious government contract.

Scope Of Work

The selected contractor will be responsible for:

  • Supplying and installing temporary LED screens at designated locations in Kheda district.
  • Providing multimedia content setup including sound, visuals, and mixing equipment.
  • Ensuring high-quality display output suitable for outdoor viewing.
  • Coordinating with the event organizers for timely setup and dismantling.
  • Complying with all technical specifications outlined in the tender documents.

The process involves:

  1. Receiving the site and technical specifications.
  2. Supplying all necessary equipment as per approved designs.
  3. Installing the LED screens and multimedia setup.
  4. Testing the equipment for quality and safety.
  5. Dismantling and removing equipment post-event.
Key Deliverables Specifications
LED Screen Size As specified in Annexure Led Special Condition.pdf
Content Compatibility HD video, multimedia content, live feed
Power Supply Adequate electrical connections with safety measures
Duration For the date of 21st June 2026

The contractor must adhere to safety standards, provide necessary certifications, and ensure seamless operation during the event.

Technical Specifications

The technical specifications include:

Parameter Requirement
LED Screen High-resolution, outdoor-rated LED panels
Content Format HD multimedia content, live streaming
Power Stable electrical supply with safety measures
Installation Secure mounting with weatherproofing
Content Management Real-time content updates

Process steps:

  1. Review technical specifications in Annexure.
  2. Prepare equipment conforming to standards.
  3. Install and test at the site.
  4. Ensure seamless operation during the event.

All equipment must comply with the standards specified in the tender documents and be certified for outdoor use.

Financial Requirements

The estimated tender value is approximately ₹2,86,613.56. Bidders must submit a bid offer that aligns with the financial terms outlined in the tender. The payment schedule will be as follows:

  • 30% advance upon contract signing.
  • 40% after installation and successful testing.
  • 30% post-event completion and approval.
Cost Breakdown Amount
Equipment Cost As per bid
Installation & Testing Included
Dismantling Included
Miscellaneous As applicable

All financial transactions must adhere to the terms specified in the tender document, with clear invoicing and compliance with GST regulations.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹2,88,614

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

DEPUTY EXECUTIVE ENGINEER, NADIAD ELECTRICAL SUB DIVISION, NADIAD

Bid Opening Authority

DEPUTY EXECUTIVE ENGINEER, NADIAD ELECTRICAL SUB DIVISION, NADIAD

Address

BLOCK D, ROOM NO 105, SARDAR PATEL BHAVAN, NADIAD

Contact Details

[email protected]

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

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Documents 7

Annexure Led Special Condition.pdf

TENDER_DOCUMENT

DTP LED.pdf

TENDER_DOCUMENT

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

NOTICE NO 06.pdf

TENDER_DOCUMENT

PQ for LED.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have a valid Electrical Contractor License (IMPD Dept.) with E-2 or above classification.
  • ✓ Must possess a valid G.S.T registration and PAN card.
  • ✓ Must have a minimum current bank solvency of 25% of the tender amount issued in 2026.
  • ✓ Must submit scanned copies of Tender Fee (Rs. 600) via Demand Draft from a nationalized bank.
  • ✓ Must provide FDR of Rs. 14,450 valid for at least 165 days, favoring the Executive Engineer, Ahmedabad Electrical Division.
  • ✓ Must have completed similar work involving LED screens and multimedia setups at district or state level within the last five years, supported by Form 3A issued by Gujarat R&B Department.
  • ✓ Must submit all required documents as listed in the tender, including valid electrical and contractor licenses.
Qualification Requirements Details
Electrical License Valid E-2 or above class
Bank Solvency 25% of tender amount, issued in 2026
Similar Work Experience LED/multimedia projects at district/state level
Financial Stability Demonstrated through bank FDR and solvency certificate

Failure to meet these criteria may result in disqualification.

Bidding Process

Process Timeline

1. Preliminary Stage

15-06-2026 17:02

2. Commercial Stage

15-06-2026 17:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

1. Upload scanned copy of Scan Copy of Tender fee Rs. 600 As per NIT (only Demand Draft is Valid) In Favor of Executive Engineer, Ahmedabad Electrical Division No.2, Ahmedabad from any Nationalized / Schedule Bank. (D.D. must be purchase from the account Bidder)

Required
2

2. Upload scanned copy of Scan Copy of S.D of Rs. 14450 As per NIT in FDR Format only (Not less than 165 days) In Favor of Executive Engineer, Ahmedabad Electrical Division No.2, Ahmedabad from any Nationalized / Schedule Bank. (FDR must be purchase from the account Bidder)

Required
3

3. Kindly attach Scan copy of Current Calendar Bank Solvency of 25 Percentage of Amount Put to Tender of Nationalized / Schedule Bank Issued In Calendar year 2026

Required
4

4. Kindly attach Scan copy of valid PAN Card.

Required
5

5. Kindly attach Scan copy of valid G.S.T Registration.

Required
6

6. Kindly attach scan copy of Valid Electrical Contractor License. Mandatory (IMPD Dept.) (Receipt of renewal/registration is not valid).

Required
7

7. Kindly attach scan Copy of Valid Contractor Registration of E-2 and Above Class (Electrical)- Mandatory (Receipt of renewal/registration is not valid).

Required
8

8. Upload scanned copy of Form 3A of similar type of work done in last five year (Form 3A issued by R & B Department, Gujarat government authority only)must be similar kind of work i.e. District/ State level 15th August/ 26th January/ 1st may/ International Yoga Day (only LED Screen & multimedia work with mixing setup be considered)

Required
9

9. Upload signed scan copy of the Special conditions (Annexure)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 15th June 2026 at 4:00 PM. Bids submitted after this time will not be accepted. Ensure all documents are uploaded correctly before the deadline.

What documents are required to participate?

Participants must submit:

  • Demand Draft of Rs. 600 as tender fee
  • FDR of Rs. 14,450
  • Valid Electrical Contractor License
  • G.S.T registration
  • PAN card
  • Similar work experience certificates (Form 3A)
  • Bank solvency certificate
  • Signed annexure of special conditions
    All documents must be scanned and uploaded as per instructions.
How will the evaluation be conducted?

Bids will be evaluated based on technical compliance (50%), financial bid (30%), and experience (20%). Bidders must meet the minimum technical score of 70%. The highest scoring compliant bid will be awarded the contract.

What technical standards must the LED screens meet?

The LED screens must be outdoor-rated, with high resolution suitable for outdoor viewing, weatherproof, and capable of displaying HD multimedia content. All equipment should conform to the specifications detailed in the Annexure and be certified for outdoor use.

Who can I contact for support during the bidding process?

Support can be obtained from the nProcure support team at GNFC Ltd. via email at [email protected] or by calling the toll-free number 7359 021 663. Additionally, free vendor training sessions are held weekly at Ahmedabad for bid preparation assistance.

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