Bid Publish Date
10-Jun-2026, 3:30 pm
Bid End Date
18-Jun-2026, 2:00 pm
Value
₹3,32,505
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers an exciting opportunity for electrical and event management companies to supply and install temporary LED screens and HIFI sound systems for the prestigious World Yog Day 2026 at VAV-THARAD District. Managed by the Palanpur Electrical Sub Division under the Gujarat Roads and Buildings Department, the project aims to enhance the event experience with high-quality visual and audio equipment. Bidders must meet strict eligibility criteria, including valid electrical licenses, financial stability, and relevant experience. The project has an estimated value of ₹3,32,505.13, with a submission deadline of June 18, 2026. This tender is ideal for vendors specializing in outdoor event infrastructure, AV equipment supply, electrical contracting, and related services within the Gujarat government sector. Participating companies can leverage this opportunity to showcase their expertise in large-scale event setups, ensuring seamless execution and compliance with safety standards.
• Supply of temporary LED screens suitable for outdoor events with high brightness and resolution.
• Provision of HIFI sound systems capable of covering the event area with clear audio.
• Installation and setup of all equipment at the designated venue.
• Testing and commissioning of LED screens and sound systems prior to the event.
• Ensuring safety standards and compliance with government regulations.
| Specification | Details |
|---|---|
| LED Screen Size | Minimum 10 ft x 8 ft |
| Brightness | Minimum 5000 nits |
| Sound System Power | 2000W RMS |
| Power Supply | 220V AC, 50Hz |
| Setup Duration | Within 2 days of contract signing |
| Maintenance | On-site support during event |
• LED screens must have a minimum resolution of 1920x1080 pixels.
• Sound systems should support a frequency range of 20Hz to 20kHz.
• Equipment must be compliant with IS standards for electrical safety.
• Power backup arrangements should be in place.
• Sequential setup process:
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The estimated project cost is approximately ₹3,32,505.13. Bidders must submit a detailed financial proposal, including itemized costs for equipment, installation, and testing. The bid should include a security deposit of 5% of the bid amount, payable via FDR or bank guarantee. Payment terms will be linked to project milestones, with 50% payable on contract signing and the remaining 50% after successful installation and testing. The bid validity period is 90 days from submission. All financial proposals must be submitted in the prescribed format and adhere to the guidelines specified in the tender documents.
Tender Category
Service
Tender Value
₹3,32,505
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
DEPUTY EXECUTIVE ENGINEER, PALANPUR ELECTRICAL (R&B) SUB DIVISION, PALANPUR
Bid Opening Authority
DEPUTY EXECUTIVE ENGINEER, PALANPUR ELECTRICAL (R&B) SUB DIVISION, PALANPUR
Address
S-34, 2ND FLOOR, JILLA SEVA SADAN-2, JORAVAR PALACE COMPOUND, PALANPUR 385001
Contact Details
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Pimpri Chinchwad Municipal Corporation
PUNE, MAHARASHTRA
N/A
NEW DELHI, DELHI
N/A
PUNE, MAHARASHTRA
N/A
PUNE, MAHARASHTRA
N/A
THIRUVANANTHAPURAM, KERALA
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✓ Must have valid electrical contractor licenses and registration.
✓ Must demonstrate experience in providing LED screens and sound systems for large outdoor events.
✓ Financial stability with a minimum annual turnover of ₹10 lakh in the last 3 years.
✓ Submit valid GST registration and PAN card.
✓ Provide proof of previous similar work (Form 3A) completed within the last 5 financial years.
| Criteria | Requirement |
|---|---|
| Tender Fee | Demand Draft of ₹600 in favor of the concerned department |
| Security Deposit | 5% of the bid amount in FDR or bank guarantee |
| Experience | At least 2 similar projects in the last 3 years |
| Financial | Minimum annual turnover of ₹10 lakh |
| Certifications | Electrical license, GST registration, PAN, Electrical contractor license |
18-06-2026 14:02
18-06-2026 14:10
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
Scanned Copy of Tender fee (only Demand Draft is Valid) In Favour of Executive Engineer, Mehsana Electrical (R&B) Division, Mehsana.
RequiredKindly attach Scan copy of S.D. (Not Less than 6 Months) in FDR Form only in Favor of DEPUTY EXECUTIVE ENGINEER, PALANPUR ELECTRICAL (R&B) SUB DIVISION, PALANPUR [Exemption Certificate is not Valid]
RequiredKindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank Issued In 2026
RequiredKindly attach Scan copy of Valid PAN Card.
RequiredKindly attach scan copy of Valid G.S.T number.
RequiredKindly Attach Scan Copy of E-2 and Above Category Registration [Electrical] [Renewal Receipt of Registration is not Valid]
RequiredKindly attach scan copy of Valid Electrical Contractor Licence. Mandatory. [Renewal Receipt of Electrical Contractor License is not valid]
RequiredScan Copy of Form 3A of Similar Work i.e. Providing Temporary L.E.D. Screen and Sound System Issued during last 5 Financial Years(from Date:01/04/2021 to Bid Submission Closing Date).
RequiredProvide any proof of Bid Processing Fee
Provide any proof of EMD Document
Key insights about GUJARAT tender market
The bid submission deadline is 18th June 2026 at 14:00 hours. Bidders must upload all required documents and proposals before this time to be considered.
Bidders must submit a demand draft of ₹600 as tender fee, valid electrical contractor licenses, GST registration, PAN card, experience certificates (Form 3A), bank solvency proof, and other specified documents as listed in the eligibility criteria. All documents must be valid and up-to-date.
Bids will be evaluated based on technical competence, experience, financial stability, and compliance with specifications. The evaluation involves scoring based on predefined criteria with a minimum qualifying score for each category. The highest scoring bid will be selected for contract award.
Yes, a pre-bid meeting may be scheduled to clarify doubts. Bidders are encouraged to attend to understand the project scope and bidding process better. Details will be communicated through official channels.
The estimated project cost is approximately ₹3,32,505.13. Bidders should prepare their proposals accordingly, including all costs for equipment, installation, and testing.
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