Bid Publish Date
10-Jun-2026, 3:30 pm
Bid End Date
18-Jun-2026, 2:00 pm
Value
₹3,32,505
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers a unique opportunity for electrical and event technology companies to supply and install Temporary LED Screens and HIFI Sound Systems for the prestigious World Yog Day event scheduled on June 21, 2026, in Banaskantha District, Gujarat. The project involves providing high-quality outdoor LED displays and sound systems, ensuring seamless event execution. Bidders must meet strict eligibility criteria, including valid electrical licenses, bank solvency, and relevant experience. The tender process is open, transparent, and conducted electronically through the NProcure portal. With a total estimated value of approximately ₹3,32,505, this project is ideal for reputed companies specializing in outdoor event equipment, audio-visual solutions, and electrical installations seeking government contracts. The deadline for bid submission is June 18, 2026, and the project completion is aligned with the event date. This is a significant opportunity to showcase your company's capabilities in delivering large-scale outdoor event technology solutions for government-sponsored events in Gujarat.
The scope of work for this tender includes:
The process involves:
| Equipment Type | Specifications |
|---|---|
| LED Screens | Size: Minimum 20 ft x 10 ft, Resolution: Full HD |
| Sound System | Power: Minimum 10 kW, Includes microphones and amplifiers |
Key deliverables include the provision of all necessary equipment, technical staff, and support to ensure a successful event.
Note: All equipment must be compliant with safety standards and suitable for outdoor use.
The equipment must adhere to the following technical parameters:
| Parameter | Specification |
|---|---|
| LED Screen Size | Minimum 20 ft x 10 ft |
| Resolution | Full HD or higher |
| Power Supply | Suitable for outdoor, weatherproof |
| Sound Power | Minimum 10 kW |
| Connectivity | Wireless and wired options |
Process for technical compliance:
All equipment must be tested and certified for outdoor event use, with compliance certificates submitted during bid evaluation.
The estimated project cost is approximately ₹3,32,505.13. Bidders must submit a detailed financial proposal including itemized costs for equipment, installation, and support services. The bid must include the following:
| Cost Component | Details |
|---|---|
| Equipment Cost | LED screens, sound systems, accessories |
| Installation Charges | Setup, testing, and commissioning |
| Support Services | Technical staff during event |
Payment terms are as follows:
All financial proposals must be valid for 90 days from the bid submission deadline.
Tender Category
Service
Tender Value
₹3,32,505
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
DEPUTY EXECUTIVE ENGINEER, PALANPUR ELECTRICAL (R&B) SUB DIVISION, PALANPUR
Bid Opening Authority
DEPUTY EXECUTIVE ENGINEER, PALANPUR ELECTRICAL (R&B) SUB DIVISION, PALANPUR
Address
S-34, 2ND FLOOR, JILLA SEVA SADAN-2, JORAVAR PALACE COMPOUND, PALANPUR 385001
Contact Details
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Haryana Government
KURUKSHETRA, HARYANA
Pimpri Chinchwad Municipal Corporation
PUNE, MAHARASHTRA
N/A
PUNE, MAHARASHTRA
PWD
PATHANAMTHITTA, KERALA
INFORMATION AND CULTURAL AFFAIRS DEPARTMENT
HOWRAH, WEST BENGAL
Tender Results
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✓ Must have valid electrical contractor license with Category E-2 or above.
✓ Must submit a Bank Solvency Certificate of at least 20% of the tender value issued in 2026 by a nationalized or scheduled bank.
✓ Must provide valid PAN and GST registration certificates.
✓ Must demonstrate experience in providing temporary LED screens and sound systems for at least 3 similar events in last 5 financial years.
✓ Must submit proof of Tender Fee and EMD as specified.
| Qualification Criteria | Details |
|---|---|
| Electrical Contractor License | Valid for E-2 category or higher |
| Bank Solvency | Minimum 20% of tender value, issued in 2026 |
| Experience | Minimum 3 similar projects in last 5 years |
| Financial Documents | PAN, GST, and Tender Fee proof |
| Technical Capability | Proven experience in outdoor LED and sound system setups |
18-06-2026 14:02
18-06-2026 14:10
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
Scanned Copy of Tender fee (only Demand Draft is Valid) In Favour of Executive Engineer, Mehsana Electrical (R&B) Division, Mehsana.
RequiredKindly attach Scan copy of S.D. (Not Less than 6 Months) in FDR Form only in Favor of DEPUTY EXECUTIVE ENGINEER, PALANPUR ELECTRICAL (R&B) SUB DIVISION, PALANPUR [Exemption Certificate is not Valid]
RequiredKindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank Issued In 2026
RequiredKindly attach Scan copy of Valid PAN Card.
RequiredKindly attach scan copy of Valid G.S.T number.
RequiredKindly Attach Scan Copy of E-2 and Above Category Registration [Electrical] [Renewal Receipt of Registration is not Valid]
RequiredKindly attach scan copy of Valid Electrical Contractor Licence. Mandatory. [Renewal Receipt of Electrical Contractor License is not valid]
RequiredScan Copy of Form 3A of Similar Work i.e. Providing Temporary L.E.D. Screen and Sound System Issued during last 5 Financial Years(from Date:01/04/2021 to Bid Submission Closing Date).
RequiredProvide any proof of Bid Processing Fee
Provide any proof of EMD Document
Key insights about GUJARAT tender market
The bid submission deadline is 18th June 2026 at 2:00 PM. Bidders must upload all required documents and submit their bids online before this cutoff to be considered eligible.
Eligible bidders must possess a valid electrical contractor license (category E-2 or above), provide a Bank Solvency Certificate of at least 20% of the tender value issued in 2026, and hold valid PAN and GST registration. Experience in similar outdoor LED and sound system projects in the last 5 years is also mandatory.
The LED screens should be at least 20 ft x 10 ft with Full HD resolution. The sound system must have a minimum power output of 10 kW and be weatherproof for outdoor use. Equipment must meet safety standards and be certified for outdoor event deployment.
Bids are evaluated based on technical compliance (50%), experience and past performance (30%), and cost effectiveness (20%). Minimum qualifying marks are 70% for each criterion. The process involves technical review, financial assessment, and shortlisting based on overall scores.
For support, contact Deepal Anpure, Deputy Engineer via email at [email protected]. Support sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. Additional help can be obtained through the official portal or support team.
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