Invitation to Bid - D21387/23-24/02/1st call/D in MUMBAI, MAHARASHTRA
N/A
MUMBAI, MAHARASHTRA
Posted:
11 April 2025
Closed:
25 April 2025
EPROCURE
Open State Governments & UT NPROCURE
Government Tender for Providing Temporary Sound System for International Yoga Day 2026 in Kheda District
Progress
Issue08-Jun-2026, 3:45 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
This government tender offers a unique opportunity for electrical and sound system providers to supply a temporary sound system for the International Yoga Day 2026 celebration in Kheda District, Gujarat. The project involves delivering high-quality audio equipment, installation, and testing to ensure seamless coverage during the district-level event scheduled on 21st June 2026. Bidders must meet strict eligibility criteria, including valid licenses, experience in similar projects, and comprehensive documentation. The tender process is fully online, with detailed specifications, evaluation criteria, and deadlines outlined in the official documents. This procurement aims to promote transparency, efficiency, and quality in government event support services, providing a platform for reputed vendors to showcase their expertise in large-scale public events. The project budget is approximately Rs. 1,13,975.47, with payments scheduled post-installation and successful testing. Participation is open to qualified electrical contractors and sound system providers committed to delivering excellence in government projects.
Scope Of Work
The scope of work includes:
- Supplying, installing, and commissioning a temporary sound system suitable for a district-level event.
- Ensuring the sound system covers the entire venue with clear audio quality.
- Providing necessary cabling, microphones, speakers, amplifiers, and control equipment.
- Testing the system prior to the event for optimal performance.
- Ensuring safety standards and compliance with government guidelines.
The process involves:
- Submission of technical and financial bids.
- Evaluation and shortlisting of qualified bidders.
- Site inspection and final approval.
- Delivery, installation, and testing of the sound system.
- Event day support and dismantling post-event.
Specifications include:
| Parameter | Requirement |
|---|---|
| Power Supply | 220V, 50Hz |
| Sound Coverage | Minimum 500 meters radius |
| Equipment Durability | Weather-resistant and portable |
| Certification | Compliant with local electrical safety standards |
Bidders must ensure all equipment is certified and compliant with the specified standards and deliver within the completion period as per tender documents.
Technical Specifications
The technical specifications for the sound system include:
| Parameter | Specification |
|---|---|
| Power Supply | 220V, 50Hz, single-phase |
| Sound Coverage | Minimum 500 meters radius |
| Equipment | Weather-resistant speakers, amplifiers, microphones, control units |
| Certification | Must meet BIS and IEC standards |
| Installation | Proper grounding and safety measures |
| Testing | System must be tested for sound clarity, coverage, and safety before event |
Process for technical compliance:
- Submit detailed technical specifications with bid.
- Demonstrate equipment certifications.
- Conduct site inspection if required.
- Obtain approval before installation.
- Perform on-site testing and commissioning.
Financial Requirements
The estimated cost for the project is Rs. 1,13,975.47, which includes all equipment, installation, testing, and dismantling charges. The payment terms are as follows:
| Payment Schedule | Details |
|---|---|
| 1st Installment | 50% upon delivery and installation |
| 2nd Installment | 50% after successful testing and event completion |
Bidders must submit a detailed financial proposal with clear cost breakdowns, including equipment costs, labor, transportation, and miscellaneous expenses. All prices should be inclusive of applicable taxes and duties. The bid must be valid for at least 120 days from the date of submission.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹1,13,975
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
DEPUTY EXECUTIVE ENGINEER, NADIAD ELECTRICAL SUB DIVISION, NADIAD
Bid Opening Authority
DEPUTY EXECUTIVE ENGINEER, NADIAD ELECTRICAL SUB DIVISION, NADIAD
Address
BLOCK D, ROOM NO 105, SARDAR PATEL BHAVAN, NADIAD
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 6
Annexure Sound condition.pdf
TENDER_DOCUMENT
DTP SOUND.pdf
TENDER_DOCUMENT
G S T LTR.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
NOTICE NO 06.pdf
TENDER_DOCUMENT
PQ for Sound.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have a valid Electrical Contractor License (E-2 or above) issued by authorized Gujarat authorities.
- ✓ Must submit scanned copies of:
- Tender fee demand draft of Rs. 600.
- Security deposit of Rs. 5700 in FDR format valid for at least 165 days.
- Current bank solvency certificate of 25% of the tender amount issued in 2026.
- PAN Card and GST registration.
- Form 3A for similar work done in last five years (specifically sound system/public address systems at district or state level events).
- Signed copy of the special conditions (Annexure).
- ✓ Experience in executing large-scale sound system projects for government or similar institutions.
- ✓ Financial stability and compliance with local regulations.
| Qualification | Details |
|---|---|
| License | Valid Electrical Contractor License (E-2 or above) |
| Experience | Minimum 3 years in sound system projects |
| Financial | Bank solvency of at least 25% of tender value |
| Documentation | Complete submission of all required documents as per tender notice |
Bidding Process
Process Timeline
1. Preliminary Stage
15-06-2026 17:02
2. Commercial Stage
15-06-2026 17:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
1. Upload scanned copy of Scan Copy of Tender fee Rs. 600 As per NIT (only Demand Draft is Valid) In Favor of Executive Engineer, Ahmedabad Electrical Division No.2, Ahmedabad from any Nationalized / Schedule Bank. (D.D. must be purchase from the account Bidder)
Required 2
2. Upload scanned copy of Scan Copy of S.D of Rs. 5700 As per NIT in FDR Format only (Not less than 165 days) In Favor of Executive Engineer, Ahmedabad Electrical Division No.2, Ahmedabad from any Nationalized / Schedule Bank. (FDR must be purchase from the account Bidder)
Required 3
3. Kindly attach Scan copy of Current Calendar Bank Solvency of 25 Percentage of Amount Put to Tender of Nationalized / Schedule Bank Issued In Calendar year 2026
Required 4
4. Kindly attach Scan copy of valid PAN Card.
Required 5
5. Kindly attach Scan copy of valid G.S.T Registration.
Required 6
6. Kindly attach scan copy of Valid Electrical Contractor License. Mandatory (IMPD Dept.) (Receipt of renewal/registration is not valid).
Required 7
7. Kindly attach scan Copy of Valid Contractor Registration of E-2 and Above Class (Electrical)- Mandatory (Receipt of renewal/registration is not valid).
Required 8
8. Upload scanned copy of Form 3A of similar type of work done in last five year (Form 3A (issued by R & B Department, Gujarat government authority only)) must be similar kind of work i.e. District/ State level 15th August/ 26th January/ 1st may/ International Yoga Day (only Sound system work/Public address system work on celebration ground only considered, Sound work at Vehicle Parking area will not be considered)
Required 9
9. Upload signed scan copy of the Special conditions (Annexure)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender invites qualified vendors to supply and install a temporary sound system for the International Yoga Day 2026 celebration in Kheda District, Gujarat. The project aims to ensure high-quality audio support for the event scheduled on 21st June 2026, adhering to specified technical standards and safety regulations.
Who is eligible to participate in this tender?
Eligible bidders must possess a valid Electrical Contractor License (E-2 or above), have experience in large-scale sound system projects, and submit all required documents including PAN, GST registration, bank solvency certificate, and relevant work experience. The detailed eligibility criteria are outlined in the tender documents.
What are the key technical specifications for the sound system?
The sound system must operate on 220V, 50Hz power supply, provide coverage of at least 500 meters, and include weather-resistant speakers, amplifiers, and microphones. All equipment must meet BIS and IEC standards and be tested for sound clarity and safety before the event.
How is the bidding process structured?
The process involves downloading the tender, preparing technical and financial bids, and submitting electronically via the nProcure portal before the deadline. Bids are opened publicly, evaluated based on technical compliance and cost, and successful bidders are notified for contract signing.
What are the important deadlines and dates to remember?
Bid submission starts on 8th June 2026 and ends on 15th June 2026 at 4:00 PM. The bid opening is scheduled for 15th June 2026 at 5:02 PM. The event date is 21st June 2026, with the contract expected to be awarded by 20th June 2026. Bidders must adhere strictly to these dates.
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Documents 6
Annexure Sound condition.pdf
TENDER_DOCUMENT
DTP SOUND.pdf
TENDER_DOCUMENT
G S T LTR.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
NOTICE NO 06.pdf
TENDER_DOCUMENT
PQ for Sound.pdf
TENDER_DOCUMENT