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Open State Governments & UT NPROCURE

Tender for Providing Temporary LED Screen & HIFI Sound System for World Yog Day 2026 at Mehsana District

Bid Publish Date

10-Jun-2026, 6:00 pm

Bid End Date

18-Jun-2026, 12:00 pm

Value

₹3,32,505

Location

MAHESANA , GUJARAT
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Progress

Issue10-Jun-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 3

DISCRETE COMPONENTS ELECTRICAL SOUND SYSTEM

This government tender offers a unique opportunity for electrical and event service providers to supply Temporary LED Screens and HIFI Sound Systems for the prestigious World Yog Day 2026 event in Mehsana District, Gujarat. The project aims to deliver high-quality visual and audio support to ensure a successful celebration on June 21, 2026. The tender, issued by the Mehsana Electrical Sub Division under the Roads and Buildings Department, requires bidders to meet strict eligibility criteria, including valid licenses, proven experience, and financial stability. The project value is approximately INR 3,32,505.13, with a clear process for submission via the e-Procurement portal. Bidders are encouraged to review detailed technical specifications, adhere to deadlines, and participate in training sessions to ensure compliance. This is a significant opportunity for qualified vendors to showcase their capabilities in supporting large-scale government events, with transparent evaluation based on technical expertise and cost efficiency.

Scope Of Work

The scope of work includes:

  • Provision of Temporary LED Screens suitable for outdoor event visibility.
  • HIFI Sound System capable of covering large crowds with clear audio.
  • Installation and Dismantling of all equipment at the designated venue.
  • Testing and Commissioning of the systems prior to the event.
  • On-site Technical Support during the event.

The key deliverables are:

  • Fully operational LED screens with appropriate resolution.
  • High-quality sound system with necessary amplification.
  • All necessary cables, mounting structures, and accessories.
  • Documentation of system specifications and user instructions.

The process involves:

  1. Site Inspection and assessment.
  2. Design and Planning of the setup.
  3. Procurement of equipment as per specifications.
  4. Installation at the venue.
  5. Testing and approval.
  6. Event Support.
  7. Dismantling after the event.

All equipment must comply with safety standards and be suitable for outdoor use, ensuring durability and weather resistance.

Technical Specifications

Equipment must meet the following technical parameters:

Parameter Specification
LED Screen Resolution Minimum 1080p Full HD
Screen Size Suitable for outdoor visibility, minimum 20 feet
Brightness At least 5000 nits for outdoor clarity
Sound System Power Minimum 10,000 Watts RMS
Frequency Response 50Hz - 20kHz
Weather Resistance Equipment must be IP65 rated for outdoor use

Procedures include:

  • Assessment of site conditions.
  • Designing system layout.
  • Procurement of compliant equipment.
  • Installation following safety standards.
  • System testing and certification.

Financial Requirements

The estimated project cost is approximately INR 3,32,505.13. Bidders must submit a detailed financial proposal including:

Cost Component Amount (INR)
Equipment Cost Based on specifications
Installation Charges As per scope
Testing & Commissioning Included
Contingency 5% of total

Payment terms include:

  • 50% advance upon contract signing.
  • Remaining 50% after successful completion and approval.
  • Payment via bank transfer.
  • All costs must be inclusive of taxes.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹3,32,505

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

DEPUTY EXECUTIVE ENGINEER, MEHSANA ELECTRICAL (R&B) SUB DIVISION, MEHSANA

Bid Opening Authority

DEPUTY EXECUTIVE ENGINEER, MEHSANA ELECTRICAL (R&B) SUB DIVISION, MEHSANA

Address

BLOCK A , 3RD FLOOR, BAHUMALI BHAVAN, MEHSANA

Contact Details

[email protected]

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Documents 7

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

NOTICE NO 05.pdf

TENDER_DOCUMENT

PQ CRETERIA.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

YOG DAY 2026 MEHSANA LED SOUND.pdf

TENDER_DOCUMENT

Yog Day LED Sound Mehsana Conditions.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license and registration.
  • ✓ Must demonstrate experience in providing LED screens and sound systems for government or large public events.
  • ✓ Must submit bank solvency certificate of at least 20% of the tender value from a recognized bank.
  • ✓ Must provide valid PAN and GST registration certificates.
  • ✓ Must attach proof of similar work (e.g., LED and sound system provision for government events) issued within the last 5 years.
  • ✓ Must submit tender fee of INR 600 via demand draft.
  • ✓ Must provide EMD (Earnest Money Deposit) as specified.
Requirement Details
Valid Electrical License Yes
Experience in similar projects Minimum 2 projects in last 5 years
Bank Solvency 20% of tender value
Registration PAN, GST, Contractor Registration
Tender Fee INR 600 via Demand Draft
EMD As specified in tender documents

Bidding Process

Process Timeline

1. Preliminary Stage

18-06-2026 12:02

2. Commercial Stage

18-06-2026 12:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach Scan copy of Tender fee [Demand Draft ] in Favor of Executive Engineer, Mehsana Electrical (R&B) Division, Mehsana

Required
2

2.Kindly attach Scan copy of S.D. (Not Less than 180 Days) in FDR Form only in Favor of Deputy Executive Engineer, Mehsana Electrical (R&B) Sub Dn., Mehsana

Required
3

Kindly attach Scan copy of Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank of current calendar year 2026 or As per Registration certificates condition no. 06

Required
4

Kindly attach Scan copy of Valid PAN Card.

Required
5

Kindly attach scan copy of Valid G.S.T number.

Required
6

Scanned Copy of Valid Contractor Registration of Appropriate Class. (Electrical)- Mandatory [Renewal Receipt of Registration is not valid]

Required
7

Kindly attach scan copy of Valid Electrical Contractor Licence. Mandatory. [Renewal Receipt of Electrical Contractor License is not valid]

Required
8

Scan Copy of Form 3A of Similar Work i.e. Providing Temporary L.E.D. and Sound System Work Issued From Any Government of Gujarat Department during last 5 Financial Years(from Date:01/04/2021 to Bid Submission Closing Date)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for submitting bids is 18th June 2026 at 12:00 PM. Bidders must ensure all documents are uploaded before this deadline, as late submissions will not be accepted.

What are the eligibility criteria for bidders?

Bidders must possess a valid electrical contractor license, demonstrate experience in similar government projects, provide bank solvency certificates of at least 20% of the tender value, and submit PAN, GST registration, and proof of similar work completed in the last 5 years. All documents must be valid and up-to-date.

How can I participate in the online bidding process?

Participants must register on the e-Procurement portal, procure a valid Digital Certificate, and submit technical and financial bids electronically. Support and training sessions are available through (n)Code Solutions to assist bidders in navigating the portal.

What technical specifications are required for the equipment?

The LED screens must have a minimum resolution of 1080p, brightness of at least 5000 nits, and be weather-resistant (IP65 rated). The sound system should provide a minimum of 10,000 Watts RMS with a full frequency response, suitable for outdoor use.

What is the estimated project value?

The estimated cost for this tender is approximately INR 3,32,505.13. Bidders should prepare their financial proposals accordingly, including all costs and applicable taxes.

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