Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers a unique opportunity for experienced audiovisual service providers to supply temporary LED screens and live videography for the International Yoga Day 2026 at GNFC Temple Ground, Bharuch. Managed by the Roads and Buildings Department, Vadodara, the project requires high-quality setup, operation, and dismantling of outdoor LED displays along with professional live streaming services. Bidders must meet strict eligibility criteria, including valid contractor registration, electrical licenses, and proven experience in similar government projects. The estimated project value is approximately INR 2,49,995.38, with a submission deadline of 18th June 2026. This tender is ideal for companies specializing in AV equipment, event management, and technical services seeking to collaborate with government agencies for large-scale cultural events. Ensuring compliance with technical standards and safety regulations is essential for success.
• Provide and install temporary LED screens suitable for outdoor event display at GNFC Temple Ground, Bharuch.
• Ensure high-resolution, weather-resistant LED panels capable of clear visibility during day and night.
• Set up live videography equipment for capturing the event in real-time.
• Operate and monitor the LED screens and videography equipment throughout the event.
• Deliver professional live streaming and recording services.
• Dismantle and remove all equipment post-event.
The process involves:
Specifications include:
| Parameter | Details |
|---|---|
| Screen Size | Minimum 20 ft x 10 ft |
| Resolution | Full HD or higher |
| Weather Resistance | IP65 or above |
| Power Supply | Stable 220V AC |
| Backup Power | Generator backup required |
Bidders must ensure compliance with all safety, technical, and quality standards as specified in the tender documents.
| Parameter | Specification |
|---|---|
| LED Screen Size | Minimum 20 ft x 10 ft |
| Resolution | Full HD (1920x1080) or higher |
| Weather Resistance | IP65 or above |
| Power Requirement | 220V AC, stable supply |
| Backup Power | Generator backup required |
| Video Recording | HD quality, real-time streaming |
Process:
The estimated project cost is approximately INR 2,49,995.38. The financial proposal should include detailed cost breakdowns for equipment, setup, operation, and dismantling. Payment terms specify that 50% of the payment will be released after installation and successful testing, with the remaining 50% upon completion and acceptance. Bidders must submit a bid security deposit (EMD) of the specified amount in FDR format along with their bid. The tender fee of INR 600 is payable via demand draft. All financial documents must be valid and conform to government procurement standards.
Tender Category
Service
Tender Value
₹2,49,995
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
EXECUTIVE ENGINEER, ELECTRICAL (R&B) DIVISION, VADODARA
Bid Opening Authority
EXECUTIVE ENGINEER, ELECTRICAL (R&B) DIVISION, VADODARA
Address
4th FLOOR, R&B BHAVAN NEAR RAOPURA POLICE STATION ,VADODARA-390001
Contact Details
2652415425
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N/A
THIRUVANANTHAPURAM, KERALA
Daman District
DAMAN, THE DADRA AND NAGAR HAVELI AND DAMAN AND DIU
N/A
CHANDIGARH, CHANDIGARH
PWD
CHENNAI, TAMIL NADU
N/A
KOLKATA, WEST BENGAL
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✓ Must have valid contractor registration in E-2 class or above for electrical works.
✓ Must possess valid electrical contractor license.
✓ Must submit tender fee via demand draft.
✓ Must provide EMD in FDR format for the specified amount.
✓ Should demonstrate financial solvency through nationalized or scheduled bank solvency certificates.
✓ Must have G.S.T. registration.
✓ Experience in executing similar government projects with a minimum single work value of 50% of the estimated cost within the last five years.
| Qualification | Requirement |
|---|---|
| Contractor Registration | Valid E-2 Class or above |
| Electrical License | Valid and active |
| Experience | Minimum one similar work of 50% of estimated cost |
| Financial Solvency | As per bank certificate |
| G.S.T. Registration | Valid |
| Experience Certificates | Work orders & completion certificates for relevant projects |
Note: Sublet work or private organization projects will not be considered.
18-06-2026 16:05
18-06-2026 16:10
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
Tender fee (only Demand Draft is Valid).
RequiredE.M.D. as SD (5 per.) in FDR Format
RequiredNationalized / Schedule Bank Solvency.
RequiredPan Card.
RequiredG.S.T. Registration.
RequiredValid Contractor Registration in E-2 Class and above. (Electrical)
RequiredValid Electrical Contractor License
RequiredExperience (Work Order & Completion Certificate (Form-3A)) of similar work (GOVT.) executed in last five year. (Minimum single work of 50 percent Amount of Estimate) (The experience certificates in form 3(A) ●Work Order issued by Event Management company or private organization, Board/Nigam, corporation function will not be considered. ●Sublet work will not be considered. ●many works clubbed together such as annual rate contract works will not be considered. ●Other than state government program such as board, Nigam, corporation experiences will not be considered.
RequiredProvide any proof of Bid Processing Fee
Provide any proof of EMD Document
Key insights about GUJARAT tender market
This tender involves providing temporary LED screens and live videography services for the International Yoga Day 2026 event at GNFC Temple Ground, Bharuch. The scope includes setup, operation, and dismantling of high-resolution weather-resistant LED panels, along with professional live streaming and recording. Bidders must ensure timely delivery, adherence to technical standards, and safety compliance to support a large-scale outdoor event.
Eligible bidders must have a valid contractor registration in E-2 class or above, a valid electrical contractor license, and demonstrate experience in similar government projects within the last five years. Additionally, bidders should possess G.S.T. registration, financial solvency certificates, and submit the required tender fee and EMD in specified formats. Sublet work or private organization projects are not considered.
The bid submission starts on 11th June 2026 at 16:00 and closes on 18th June 2026 at 16:00. The bid opening is scheduled for 18th June 2026 at 16:05. The event date for International Yoga Day is 21st June 2026. Bidders must submit all documents before the deadline to qualify for evaluation.
Bidders must download the tender documents from the official portal, pay the tender fee of INR 600 via demand draft, and submit technical and financial bids electronically through the designated online platform. Ensure all required documents, including EMD in FDR format, are uploaded before the deadline. Physical submissions are not accepted. Support and training are available at scheduled sessions.
Bids will be evaluated based on technical competence (50%), cost competitiveness (30%), and compliance with technical specifications (20%). A minimum technical score of 70% is required. Factors such as past performance, financial stability, and adherence to specifications will influence the final decision. The highest scoring compliant bid will be awarded the contract.
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