Bid Publish Date
09-Jun-2026, 6:00 pm
Bid End Date
17-Jun-2026, 4:00 pm
Value
₹8,33,302
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers an exclusive opportunity for experienced audiovisual service providers to supply temporary LED screens and videography for the prestigious Yoga Day 2026 celebration in Gandhinagar. Managed by the Roads and Buildings Department of Gujarat, this project emphasizes high-quality outdoor LED displays and professional videography to capture and broadcast the event. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability, ensuring only qualified vendors participate. The tender process is conducted electronically, with clear deadlines for bid submission and evaluation. The project budget is approximately Rs. 8,33,302, providing a significant opportunity for vendors specializing in large-scale event support, audiovisual equipment, and multimedia services. Successful execution will enhance visibility for the winning bidder and contribute to a major government cultural initiative, fostering transparency and excellence in public event management.
• Supply and installation of temporary LED screens suitable for outdoor use, ensuring high brightness and clarity for large audiences.
• Videography services including live recording, editing, and post-production to document the Yoga Day event.
• Setup and dismantling of all audiovisual equipment, ensuring safety and compliance with technical standards.
• Operational support during the event, including technical assistance and on-site supervision.
• Quality assurance to ensure the LED screens and videography meet specified standards.
• Compliance with safety and technical specifications as detailed in the tender documents.
• Coordination with event organizers to ensure timely setup and smooth execution.
| Specifications | Details |
|---|---|
| LED Screen Size | Minimum 20 ft x 10 ft |
| Brightness | Minimum 5000 nits |
| Resolution | Full HD (1920x1080) or higher |
| Video Recording | 4K quality |
| Power Supply | Stable and uninterrupted power backup |
• The selected bidder must provide all necessary equipment, manpower, and technical support for the duration of the event.
• The work must be completed as per the timeline specified in the tender document, with all activities documented and approved by the designated authority.
| Parameter | Specification |
|---|---|
| LED Screen Size | Minimum 20 ft x 10 ft |
| Brightness | ≥ 5000 nits |
| Resolution | Full HD or higher |
| Power Backup | Uninterrupted power supply with generator backup |
| Video Recording | 4K resolution |
| Mounting Structure | Weatherproof, sturdy, and compliant with safety standards |
Sequential Process:
The estimated project cost is Rs. 8,33,302, which includes all equipment, manpower, setup, and operational expenses. Payment terms are as follows:
| Cost Breakdown | Amount (Rs.) |
|---|---|
| Equipment & Setup | 50% |
| Operational Support | 30% |
| Dismantling & Finalization | 20% |
All payments are subject to satisfactory completion of respective milestones and submission of valid invoices. The bidder must provide a detailed financial proposal aligned with the tender guidelines.
Tender Category
Service
Tender Value
₹8,33,302
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
DEPUTY EXECUIVE ENGINEER, CAPITAL PROJECT ELECTRICAL SUB DN NO 22, GANDHINAGAR
Bid Opening Authority
DEPUTY EXECUIVE ENGINEER, CAPITAL PROJECT ELECTRICAL SUB DN NO 22, GANDHINAGAR
Address
B BLCK, 3RD FLOOR, ATNAGAR YOJNA BHAVAN, SECTOR NO 16, GANDHINAGAR
Contact Details
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N/A
THIRUVANANTHAPURAM, KERALA
RSRDCC-GM
KOTA, RAJASTHAN
Daman District
DAMAN, THE DADRA AND NAGAR HAVELI AND DAMAN AND DIU
Department of Posts
KOLKATA, WEST BENGAL
Department of Posts
KOLKATA, WEST BENGAL
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✓ Must have valid electrical contractor license and multimedia service provider registration.
✓ Proven experience in handling large-scale outdoor audiovisual events, with at least 3 similar projects in the last 5 years.
✓ Financial stability with a minimum bank solvency of 25% of the tender value.
✓ Must possess valid GST registration and PAN card.
✓ Submit a security deposit in the form of FDR for a minimum of 180 days from a scheduled bank, favoring the Deputy Executive Engineer, Gandhinagar.
| Qualification Requirement | Details |
|---|---|
| Electrical Contractor License | Valid and in the category of E-2 or above |
| Experience | Minimum 3 similar projects in last 5 years |
| Bank Solvency | 25% of estimated tender cost |
| GST Registration | Valid and active |
| Tender Fee | Rs. 900 paid via demand draft or online |
| Document Submission | Complete set of documents as listed in tender notice |
Note: All submitted documents must be valid, current, and conform to the specified standards.
17-06-2026 16:02
17-06-2026 16:05
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
Kindly attach Scan copy of Tender fee Rs. As per NIT in favour of Deputy Executive Engineer C.P. Electrical Sub Division No 22, Gandhinagar Payable at Gandhinagar from any nationalized / Scheduled Bank. (DD for Tender fee must be purchased from the account of Bidder
RequiredKindly Attach Scan copy of Security Deposit Rs. As per NIT in the form of FDR (with a validity period of not less than 180 days) from nationalized / scheduled bank in favour of Deputy Executive Engineer C.P. Electrical Sub Division No 22, Gandhinagar Payable at Gandhinagar (FDR for EMD must be purchased from the account of bidder)
RequiredKindly attach Scan copy of PAN Card etc
RequiredKindly attach Scan copy of Bank Solvency of 25 Percentage of Tender Amount of Bank mentioned in SBD Of Current Calendar Year-2026.
RequiredKindly attach scan copy of Valid G.S.T number.
RequiredKindly Attach Scan Copy of Valid Contractor Registration in E-2 and Above Category [Electrical] [Receipt of Renewal is not valid]
RequiredKindly Attach Scan Copy of Valid Electrical Contractor License. [Receipt of Renewal is not valid]
RequiredUpload scanned copy of Form 3A of similar type of work done in last five year (Form 3A issued by R & B Department, Gujarat government authority only)must be similar kind of work i.e. District/ State level 15th August/ 26th January/ 1st may/ International Yoga Day (only LED Screen & multimedia work with mixing setup be considered
RequiredKey insights about GUJARAT tender market
This tender aims to appoint a qualified vendor to provide temporary LED screens and professional videography services for the State-level Yoga Day event at Gandhinagar on 21st June 2026. The project involves setup, operation, and dismantling of audiovisual equipment to ensure a high-quality visual experience for attendees and viewers.
Eligible bidders must possess a valid electrical contractor license, relevant experience in large-scale outdoor events, financial stability with a bank solvency of at least 25%, and valid GST and PAN registrations. They must also submit all required documents, including experience certificates and security deposits, as specified in the tender notice.
The LED screens must be at least 20 ft x 10 ft, with a minimum brightness of 5000 nits, full HD resolution or higher, and weatherproof mounting structures. The screens should be capable of delivering clear visuals in outdoor conditions with seamless operation during the event.
Bidders must submit their technical and financial bids electronically via the official portal before 17th June 2026, 4:00 PM. All documents must be uploaded as per the specified format. Late submissions will be rejected, so timely compliance is essential.
Bid evaluation will be based on technical capability (50%), cost competitiveness (30%), and past performance (20%). Bids must meet the minimum qualifying score of 70% in each category. The highest-scoring bid will be awarded the contract, ensuring transparency and fairness.
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