Tender Notice for SOLAR LIGHT IN FRONT OF ALOK MANDAL HOUSE (KRISHNA MANDIR) AT FATENAGAR. Scheme ID APAS/01/049/92/0006 in MALDAH, WEST BENGAL
N/A
MALDAH, WEST BENGAL
Posted:
8 October 2025
Closed:
13 November 2025
EPROCURE
Open State Governments & UT NPROCURE
Government Tender for Providing and Erecting LED Screen & Camera for District Yoga Day 2026 in Surendranagar
Progress
Issue12-Jun-2026, 12:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
This government tender offers an excellent opportunity for electrical and AV contractors to participate in providing and installing temporary LED screens and cameras for the District Yoga Day 2026 celebration in Surendranagar, Gujarat. The project involves supply, setup, and technical support to ensure a successful high-profile event scheduled for June 21, 2026. Bidders must meet strict eligibility criteria, including valid licenses, financial stability, and prior experience in similar projects. The tender process is open, with detailed terms, deadlines, and evaluation criteria designed to select the most qualified contractor. This project not only enhances public event infrastructure but also provides a platform for contractors to demonstrate their technical expertise in large-scale government events. The opportunity is ideal for experienced electrical and AV service providers seeking to expand their portfolio in government projects and public celebrations.
Scope Of Work
The scope of work includes:
- Supplying, installing, and commissioning temporary LED screens and cameras at the designated venue in Surendranagar.
- Ensuring high-resolution display quality suitable for large-scale public events.
- Setting up camera systems for live coverage and recording.
- Coordinating with event organizers for setup and dismantling.
- Providing technical support during the event.
Key deliverables:
- Fully functional LED screens and camera systems installed before the event date.
- Proper power supply and safety measures.
- Post-event dismantling and site clearance.
Process steps:
- Submission of technical and financial bids.
- Evaluation and shortlisting.
- Contract award.
- Equipment procurement and setup.
- Testing and commissioning.
- Event execution.
- Dismantling and site cleanup.
| Specification | Details |
|---|---|
| LED Screen Size | To be as per tender document |
| Camera Type | HD/4K compatible |
| Power Supply | Uninterrupted power backup |
| Installation Timeline | Before 21 June 2026 |
Mandatory compliance: All equipment must meet the technical standards specified in the tender documents and adhere to safety regulations.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| LED Screen Resolution | Minimum 1080p, preferably 4K |
| Camera Type | HD/4K compatible with live streaming |
| Power Backup | UPS or generator backup for uninterrupted operation |
| Mounting | Secure and weather-resistant structures |
| Connectivity | Wireless and wired options for seamless data transfer |
Sequential process for technical setup:
- Site inspection and assessment.
- Equipment procurement as per specifications.
- Installation and calibration.
- Testing and quality assurance.
- Final approval before event.
All equipment must comply with safety standards and technical norms specified in the tender documents.
Financial Requirements
The estimated project cost is approximately INR 1,61,673.23. Bidders must submit a bid that includes detailed cost breakdowns, covering equipment, installation, and service charges. The payment schedule will be based on milestones, including advance, progress, and final payments after successful completion.
| Cost Component | Amount (INR) |
|---|---|
| Equipment | To be quoted |
| Installation | To be quoted |
| Service & Support | To be quoted |
| Total Estimated Cost | INR 1,61,673.23 |
Bidders are required to provide valid bank guarantees or FDRs as security deposits, and all payments will be processed as per the terms specified in the tender document. The bid validity period is 120 days from the date of submission.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹1,61,673
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Deputy Executive Engineer Morbi Electrical (R&B) Sub Division, MORBI
Bid Opening Authority
Deputy Executive Engineer Morbi Electrical (R&B) Sub Division, MORBI
Address
Room No 237, 2nd Floor, C Block, Jilla Seva Sadan, Morbi – 363642
Contact Details
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Document Filing
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Documents 4
5 DTP Yoga Day 2026 LED Screen Surendranagar -.pdf
TENDER_DOCUMENT
GR AND GST LTR.pdf
TENDER_DOCUMENT
NOTICE NO 02 OF 2026 2027.pdf
TENDER_DOCUMENT
STANDARD BIDDING DOCUMENTS.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licenses for electrical and AV equipment installation.
✓ Proven experience in executing similar events involving LED screens and camera setups.
✓ Financial stability with an annual turnover at least twice the project estimated cost in any one of the last five years.
✓ Must provide valid PAN, GST registration, and bank solvency certificates.
✓ Not blacklisted or debarred by any government department in the last five years.
| Criteria | Minimum Requirement |
|---|---|
| Tender Fee | INR 600 Demand Draft |
| Security Deposit | Not less than 180 days FDR in favor of Deputy Executive Engineer, Morbi |
| Bank Solvency | 25% of tender value issued in 2026 |
| Turnover | Double the tender amount in any one of last five financial years |
| Licenses | Valid Electrical Contractor License |
| Blacklisting | No record of blacklisting in last five years |
Bidding Process
Process Timeline
1. Preliminary Stage
19-06-2026 16:02
2. Commercial Stage
19-06-2026 16:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
1. Kindly attachScan Copy of Tender fee (only Demand Draft is Valid) In Favour of The Executive Engineer, Electrical R&B Division, Bhuj
Required 2
2. Kindly attachScan Copy of S.D in FDR Format (Not less than 180 Days) Only In Favour of Deputy Executive Engineer, Morbi Electrical (R&B) Sub Division, Morbi [Exemption Certificate is Not Valid]
Required 3
3. Kindly attach Scan copy of Current Calendar Year Bank Solvency of 25 Percentage Amount put to tender of Nationalized / Schedule Bank Issued In 2026.
Required 4
4. Kindly attach Scan copy of Valid PAN Card.
Required 5
5. Kindly attach scan copy of Valid G.S.T number.
Required 6
6. Kindly attach Copy of Valid Contractor Registration of Appropriate Class. (Electrical)- Mandatory
Required 7
7. Kindly attach scan copy of Valid Electrical Contractor Licence. Mandatory.
Required 8
8. Annual turn over must be two times in any one of financial year of last five year of amount put to tender.[Attached C.A. Certificate]
Required 9
9. Undertaking of Not blacklisted in any government department since last five year
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main scope of this government tender?
This tender involves providing and erecting temporary LED screens and cameras for the District Yoga Day 2026 celebration in Surendranagar. The scope includes supply, installation, testing, and dismantling of AV equipment to ensure high-quality visual and live coverage for the event scheduled on June 21, 2026.
Who is eligible to participate in this tender?
Eligible bidders must have valid electrical and AV installation licenses, demonstrate experience in similar event setups, provide financial stability with required bank guarantees, and not be blacklisted by any government department in the last five years. Essential documents include PAN, GST, contractor registration, and financial certificates.
What are the key dates and deadlines for this tender?
The bid submission starts on 12 June 2026 and closes on 19 June 2026 at 4:00 PM. The bid opening will occur immediately after the deadline. The event date for Yoga Day is 21 June 2026. Bidders must ensure timely submission of all required documents and bids via the official portal.
What technical standards must the equipment meet?
All equipment, including LED screens and cameras, must meet minimum resolution standards (1080p or 4K), be weather-resistant, and support seamless connectivity. Installation must comply with safety norms, and calibration should ensure optimal display quality. Detailed specifications are available in the tender documents.
How is the evaluation process conducted?
Bids are evaluated based on technical competence (50%), financial bid competitiveness (30%), and specification compliance (20%). A minimum of 70% in technical evaluation is required for qualification. The process includes document review, technical assessment, and financial scoring to select the most suitable bidder.
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Documents 4
5 DTP Yoga Day 2026 LED Screen Surendranagar -.pdf
TENDER_DOCUMENT
GR AND GST LTR.pdf
TENDER_DOCUMENT
NOTICE NO 02 OF 2026 2027.pdf
TENDER_DOCUMENT
STANDARD BIDDING DOCUMENTS.pdf
TENDER_DOCUMENT