Bid Publish Date
11-Jun-2026, 7:30 pm
Bid End Date
17-Jun-2026, 4:00 pm
Value
₹2,43,464
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers a unique opportunity for audiovisual service providers to participate in the Yoga Day 2026 celebration at Himmatnagar, Gujarat. The project involves supplying and installing temporary LED screens and professional videography services to ensure a memorable and impactful event. Bidders must meet strict eligibility criteria, including valid electrical licenses, financial solvency, and relevant experience. The scope includes technical setup, live streaming, and dismantling, with a project budget of approximately Rs. 2,43,464. The tender process is conducted online via the nProcure portal, with detailed evaluation based on technical expertise, cost, and past performance. This is an excellent chance to showcase your audiovisual capabilities at a prestigious government event, reaching a wide audience and enhancing your reputation in the industry.
The selected vendor will be responsible for:
The process includes:
| Equipment Specifications | Details |
|---|---|
| LED Screen Size | Minimum 20 ft x 10 ft |
| Resolution | Full HD or higher |
| Videography Equipment | 4K Cameras, Live Streaming Setup |
| Power Backup | Generators or UPS |
The vendor must ensure compliance with safety standards and obtain necessary permits for outdoor installations.
| Parameter | Specification |
|---|---|
| LED Screen | 20 ft x 10 ft, outdoor rated, high brightness |
| Resolution | Minimum Full HD (1920x1080) |
| Video Cameras | 4K resolution, tripod-mounted |
| Streaming Equipment | Live feed transmission with backup options |
| Power Supply | 220V AC, with generator backup |
| Setup Time | Within 2 days of contract award |
| Dismantling | Post-event within 1 day |
The technical setup must comply with safety and quality standards, ensuring clear visuals and uninterrupted streaming during the event.
The estimated project cost is Rs. 2,43,464. Bidders should submit a detailed financial proposal including breakdowns for equipment, installation, and support services. The bid should be valid for 120 days from the submission deadline. Payment terms include an initial 30% advance upon contract signing, 50% after installation and testing, and remaining 20% post-event upon satisfactory completion. All costs must be inclusive of applicable taxes. The bid security deposit of Rs. 2,500 or valid exemption certificate must be submitted along with the bid. The Performance Security Deposit of Rs. 12,200 is to be submitted at the time of bid submission, valid until project completion.
Tender Category
Service
Tender Value
₹2,43,464
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
DEPUTY EXECUTIVE ENGINEER
Bid Opening Authority
Himatnagar Elect. (R&B) Sub-Division.
Address
OPP SUB JAIL, HIMMATNAGAR - IDEAR ROAD, HIMMATNAGAR, SABARKANTHA
Contact Details
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Daman District
DAMAN, THE DADRA AND NAGAR HAVELI AND DAMAN AND DIU
N/A
THIRUVANANTHAPURAM, KERALA
N/A
MALDAH, WEST BENGAL
Department of Posts
KOLKATA, WEST BENGAL
Department of Posts
KOLKATA, WEST BENGAL
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✓ Must have valid electrical contractor licenses issued by the Government of Gujarat.
✓ Must possess a valid Electrical Contractor Registration Certificate (E-2 or above class).
✓ Must submit a valid GST Registration Certificate.
✓ Must provide a Bank Solvency Certificate for at least 20% of the estimated project cost, issued by a scheduled or nationalized bank.
✓ Must have a minimum of 3 years experience in providing audiovisual and event support services.
✓ Must submit Form-3A and Annexure-A as proof of experience and declaration.
✓ Must submit a Performance Security Deposit of Rs. 12,200 in the form of FDR.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Electrical License | Valid E-2 or above |
| Experience | 3 years in audiovisual services |
| Financial Solvency | Rs. 48,693 (20% of Rs. 2,43,464) |
| Bid Security | Rs. 2,500 in FDR or exemption certificate |
All documents must be valid, current, and submitted as per specified formats.
17-06-2026 16:02
17-06-2026 16:05
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
Upload scan copy of the Tender /Bid fee Rs. 600.00 Through Demand Draft / Bankers Cheque of Nationalized / Schedule Bank in favour of Executive Engineer, Himatnagar Electrical (R&B) Division, Himatnagar payable at Himatnagar.
RequiredUpload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate. Rs. 2500.00 Through Fixed Deposit of Nationalized / Schedule Bank in favour of DEPUTY EXECUTIVE ENGINEER,Himatnagar Elect. (R&B) Sub-Division., Himatnagar
RequiredUpload scan copy of the Valid Bank Solvency Certificate of Scheduled bank or nationalized bank for current calander year .i.e.2026 (20 Percentage of the Estimated cost)
RequiredUpload scan copy of the GST Registration Certificate
RequiredUpload scan copy of the PAN Card
RequiredUpload Scan copy of Valid Electrical Contractor Licience issued by Government of Gujarat.
RequiredUpload Scan copy of Valid Electrial Contractor Registration Certificate issued by R&B Department Government of Gujarat. E-2 or above class [Electrical]
RequiredUpload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) As per Annexure-C (Similar work definition specified in Annexure-C) . ( Attach agreement copy with 3A for similar type Work)
RequiredUpload scan copy of Declaration Letter of Bidder As per Annexure-A
RequiredUpload scan copy of Undertaking Letter of Bidder (Must be submitted on Rs. 300 Non Judicial pad with authorized signatory) (i.e. Notary) As per Annexure E
RequiredUpload scan copy of the Performance Security Deposit in form of FDR(Due to very short time for execution of work, Performance Security Deposit submitted at the time of submission of bid.) Additional Performance Security Deposit applicable as per S.B.D. Rs. 12200.00 Through Fixed Deposit of Nationalized / Schedule Bank in favour of Deputy Executive Engineer, Himatnagar Electrical (R&B) Sub- Division, Himatnagar payable at Himatnagar.
RequiredKey insights about GUJARAT tender market
This tender invites qualified audiovisual service providers to supply, install, and operate temporary LED screens and videography equipment for the Yoga Day 2026 celebration at Himatnagar, Gujarat. The goal is to ensure a high-quality visual experience for the event, promoting health awareness and community engagement.
Bidders must possess valid electrical contractor licenses (E-2 or above), GST registration, a Bank Solvency Certificate of at least Rs. 48,693, and at least 3 years of relevant experience. They must also submit all required documents, including Form-3A, Annexure-A, and Performance Security Deposit, as specified in the tender documents.
Bidders should submit their complete bid electronically via the nProcure portal before the deadline of 17th June 2026 at 4:00 PM. All documents, including bid fee, EMD, and supporting certificates, must be uploaded in the prescribed formats. Physical submissions are not accepted.
The LED screens should be at least 20 ft x 10 ft with high brightness and full HD resolution. Videography equipment must include 4K cameras capable of live streaming. All equipment must meet outdoor safety standards and be capable of quick setup and dismantling, with backup power solutions in place.
Bids will be evaluated based on technical compliance (60%), cost competitiveness (30%), and past performance (10%). Minimum qualifying score is 70%. The highest-scoring compliant bid will be selected for award, with detailed scoring criteria outlined in the tender documents.
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