Goods Transportation service - Monthly Based Service - Outside city within state; Machinery & Equip
Central Railway
SANGLI, MAHARASHTRA
Posted:
8 December 2025
Closed:
18 December 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Meter Reading Services Using GPRS Mobile Devices in Vadodara
Progress
Issue06-Feb-2026, 12:30 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,475
Contract Form
Works
Completion Period
6 Months
Currency Type
Single
This government tender offers a unique opportunity for service providers in the Power and Energy sector to participate in outsourcing meter reading operations for Madhya Gujarat Vij Company Limited in Vadodara. The project involves deploying GPRS-based mobile devices, on-spot bill generation, and printing services to enhance billing efficiency and accuracy. Bidders will leverage Android mobile applications, Bluetooth printers, and robust web-based software infrastructure. With an estimated project value of approximately ₹44.4 lakh and a completion timeline of 6 months, this tender is ideal for companies specializing in electrical goods, utility services, and mobile technology solutions. The process is fully online, requiring digital certificates and adherence to detailed procurement guidelines. Participation offers a strategic opportunity to contribute to digital transformation in utility billing and energy distribution management in Gujarat.
Scope Of Work
The scope of work includes:
- Deployment of trained manpower for meter reading using GPRS-based mobile devices.
- On-spot generation of bills via mobile application.
- Printing of bills on Bluetooth-enabled portable printers.
- On-spot delivery of printed bills to consumers.
- Maintenance of web-based software and server infrastructure for data management.
- Ensuring real-time synchronization of meter reading data with central servers.
- Providing necessary stationary and accessories for field operations.
The process involves:
- Deployment of manpower with Android mobile devices.
- Conducting meter readings at designated locations.
- Generating bills instantly through the mobile app.
- Printing bills on Bluetooth printers.
- Delivering bills directly to consumers.
- Uploading data to the central server for record-keeping.
Specifications include:
| Parameter | Requirement |
|---|---|
| Mobile Device | Android OS, latest version |
| Printer | Bluetooth-enabled, portable |
| Network | GPRS/Internet connectivity |
| Software | Web-based billing software |
| Infrastructure | Server and network setup for data synchronization |
The successful bidder must ensure seamless integration, data security, and compliance with government standards.
Technical Specifications
The project requires Android mobile devices compatible with the latest software updates, Bluetooth printers for on-spot printing, and reliable GPRS/Internet connectivity. The web-based billing software must support real-time data synchronization and secure user authentication. The server infrastructure should ensure high availability and data security. Sequential process:
- Setup and configuration of mobile devices and printers.
- Integration with existing MGVCL billing systems.
- Testing of data transmission and bill printing.
- Deployment in designated subdivisions.
Technical parameters:
| Parameter | Specification |
|---|---|
| Mobile OS | Android 10 or higher |
| Printer Connectivity | Bluetooth |
| Data Security | End-to-end encryption |
| Server | Cloud or on-premise with backup |
Bidder must demonstrate technical compliance through detailed documentation and successful pilot testing.
Financial Requirements
The estimated project cost is approximately ₹44,42,888.80. Bidders should provide a detailed cost breakdown including manpower, equipment, software licensing, and operational expenses. Payment terms are structured as follows:
- 30% advance upon contract signing.
- 40% after successful deployment and initial testing.
- 30% upon project completion and acceptance.
| Cost Element | Estimated Cost (₹) |
|---|---|
| Manpower | 15,00,000 |
| Mobile Devices & Printers | 20,00,000 |
| Software & Infrastructure | 5,00,000 |
| Miscellaneous | 4,42,888.80 |
All payments are subject to verification and approval based on deliverables and milestones.
Bidders must submit financial proposals aligned with these guidelines.
Documents 8
01.ONLINE TENDER NOTICE.pdf
TENDER_DOCUMENT
02.PRE QUALIFICATION CRITERIA & GENERAL CONDITIONS.pdf
TENDER_DOCUMENT
03. SCOPE OF WORK .pdf
TENDER_DOCUMENT
04.Commercial Terms and Conditions .pdf
TENDER_DOCUMENT
05.SCHEDULE B,C.pdf
TENDER_DOCUMENT
06.CONFLICT OF INTEREST.pdf
TENDER_DOCUMENT
07.RELATIONSHIP WITH EMPLOYEE.pdf
TENDER_DOCUMENT
8.Price_Bid_-_outsourcing-meterreading.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have proven experience in utility billing or meter reading services.
✓ Must possess valid digital certificates for secure online transactions.
✓ Should submit all scanned documents as per prequalification criteria.
✓ Financial stability demonstrated through relevant financial documents.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 years in utility or related services |
| Financial Turnover | Minimum annual turnover of ₹10 lakh in the past 3 years |
| Certification | Valid digital certificates for secure electronic transactions |
| Document Submission | All required scanned documents as specified |
Bidders must meet all eligibility requirements to qualify for participation.
Bidding Process
Process Timeline
1. PRILIMINARY STAGE
27-02-2026 11:00
2. COMMERCIAL STAGE
02-03-2026 11:00
Required Forms
PRILIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRILIMINARY STAGE
1
All the scanned documents as per prequalification criteria must have to be submitted .
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to outsource meter reading services using GPRS-based mobile devices, enabling on-spot bill generation, printing, and delivery for Madhya Gujarat Vij Company Limited in Vadodara. The goal is to improve billing accuracy, reduce manual effort, and streamline energy distribution processes.
Who is eligible to participate in this tender?
Eligible bidders must have proven experience in utility or related services, possess valid digital certificates for secure electronic transactions, and submit all scanned documents as per the prequalification criteria. Financial stability and technical capability are essential for qualification.
What are the key technical requirements for the project?
The project requires Android mobile devices compatible with latest software, Bluetooth printers for on-spot billing, and GPRS/Internet connectivity. The software must support real-time data synchronization with secure encryption, and the server infrastructure should ensure high availability and data security.
What is the estimated project cost and payment schedule?
The estimated cost is approximately ₹44,42,888.80. Payments are structured as 30% advance, 40% after deployment and testing, and 30% upon project completion. The bidder must submit a detailed cost breakdown aligned with these milestones.
How can I submit my bid and what are the deadlines?
Bids must be submitted online via the nProcure portal. The start date is 06-02-2026, and the last date for submission is 26-02-2026 at 16:00. Bidders should ensure all documents are uploaded before the deadline to avoid disqualification. The bid opening is scheduled for 27-02-2026.
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Documents 8
01.ONLINE TENDER NOTICE.pdf
TENDER_DOCUMENT
02.PRE QUALIFICATION CRITERIA & GENERAL CONDITIONS.pdf
TENDER_DOCUMENT
03. SCOPE OF WORK .pdf
TENDER_DOCUMENT
04.Commercial Terms and Conditions .pdf
TENDER_DOCUMENT
05.SCHEDULE B,C.pdf
TENDER_DOCUMENT
06.CONFLICT OF INTEREST.pdf
TENDER_DOCUMENT
07.RELATIONSHIP WITH EMPLOYEE.pdf
TENDER_DOCUMENT
8.Price_Bid_-_outsourcing-meterreading.pdf
TENDER_DOCUMENT