Custom Bid for Services - ANNUAL RATE CONTRACT MAINTENANCE OF RPD METERS & TURBINE FLOW METERS MAKE
Gail India Limited
MORENA, MADHYA PRADESH
Posted:
9 March 2026
Closed:
23 March 2026
GEM
Open Power and Energy NPROCURE
Government Tender for Outsourcing Meter Reading Services Using GPRS Mobile Devices
Progress
Issue25-Jun-2026, 6:15 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
6 Months
Currency Type
Single
This government tender offers an opportunity for qualified service providers to deliver meter reading, bill generation, and delivery services using GPRS-enabled mobile devices for Madhya Gujarat Vij Company Limited. Covering 8 subdivisions in Vishwamitri East Division, the project focuses on modernizing power billing processes through innovative technology, ensuring efficiency, accuracy, and timely service delivery. The tender emphasizes deploying manpower, hardware, and software infrastructure aligned with government standards. With a project value estimated at INR 29,44,781.56 and a duration of 6 months, bidders must meet strict eligibility and technical criteria. The open tender process involves comprehensive evaluation based on technical expertise, experience, and cost competitiveness, providing a valuable opportunity for companies specializing in power sector services, IT solutions, and telecommunications to contribute to Gujarat's power distribution modernization efforts.
Scope Of Work
• Deploy manpower for meter reading, bill generation, and delivery in 8 subdivisions of Vishwamitri East Division.
• Use GPRS-based mobile devices for accurate and real-time meter data collection.
• Implement on-spot bill generation, printing, and delivery using Bluetooth printers.
• Maintain and operate Android mobile applications, web-based software, and server/network infrastructure of MGVCL.
• Ensure data security, device maintenance, and timely reporting.
- Mobilize trained personnel and necessary hardware.
- Install and configure GPRS-enabled mobile devices and Bluetooth printers.
- Conduct pilot testing and system validation.
- Commence meter reading and billing operations.
- Monitor performance and troubleshoot issues.
- Submit periodic reports and final project completion documentation.
| Specification | Details |
|---|---|
| Power/Energy Project Category | Power Meter Reading & Billing Services |
| Number of Subdivisions | 8 |
| Project Duration | 6 Months |
| Estimated Cost | INR 29,44,781.56 |
| Contract Type | Works |
| Delivery Mode | On-site with mobile devices and network infrastructure |
• The selected bidder must provide all equipment, manpower, and software as specified.
• Ensure compliance with security and data privacy standards.
• Provide training and support during the project period.
Technical Specifications
| Parameter | Specification |
|---|---|
| Mobile Devices | GPRS-enabled Android smartphones with minimum 4G support |
| Bluetooth Printer | Portable, compatible with Android devices, capable of printing A4 bills |
| Software | Web-based billing software integrated with Android app |
| Network Infrastructure | Stable internet connection with secure VPN access |
| Power Backup | Uninterrupted power supply for devices |
| Data Security | End-to-end encryption and secure data storage |
Sequential process:
- Deployment of hardware and software.
- Staff training and system testing.
- Start of meter reading and billing.
- Continuous monitoring and troubleshooting.
- Final reporting and project closure.
Financial Requirements
The estimated project cost is INR 29,44,781.56, covering manpower, hardware, software, and operational expenses. Payment terms are typically milestone-based, with payments released upon completion of specified deliverables. The tender specifies a bid validity of 120 days, during which the financial offer must remain valid. Bidders should prepare detailed cost breakdowns, including hardware procurement, manpower wages, software licensing, and miscellaneous expenses. The contract will be awarded to the bidder offering the best value, considering both price and technical competence. All financial proposals must be submitted in the prescribed format, and bidders must ensure compliance with the specified budget constraints.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹29,44,782
Bid To RA
No
Item Category
Power/Energy Projects/Products/Services
Authority & Contact
Officer Inviting Bids
THE EXECUTIVE ENGINEER (O&M)-VISHWAMITRI EAST DIVISION OFFICE, MADHYA GUJARAT VIJ COMPANY LTD., MOTIBAUG VADODARA
Bid Opening Authority
THE EXECUTIVE ENGINEER (O&M)-VISHWAMITRI EAST DIVISION OFFICE
Address
THE EXECUTIVE ENGINEER (O&M)-VISHWAMITRI EAST DIVISION OFFICE, MADHYA GUJARAT VIJ COMPANY LTD., MOTIBAUG VADODARA
Contact Details
9925208108
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Documents 2
Tender-outsourcing-meterreading-2026.pdf
TENDER_DOCUMENT
schedual B - outsourcing-meterreading-2025.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid certificates and documents as per tender conditions.
✓ Bidders should submit all required documents for preliminary and commercial stages.
| Criteria | Details |
|---|---|
| Document Submission | Must submit all documents as per tender conditions for preliminary and commercial stages |
| Certification | Valid digital certificates issued by licensed Certifying Authorities in India |
| Financial Stability | Minimum average annual turnover of INR 10 lakh in the last 3 years |
| Experience | Proven experience in meter reading, billing, or related power distribution services |
| Technical Capability | Adequate manpower, hardware, and software infrastructure |
| Legal Compliance | Must be registered and compliant with local laws and regulations |
| Financial Qualification | Minimum turnover INR 10 lakh in last 3 years |
| Certification Requirement | Digital certificates as per IT Act 2000 |
| Experience | At least 2 similar projects completed in the last 3 years |
Note: Bidders must submit proof of eligibility along with their bid submission.
Bidding Process
Process Timeline
1. Preliminary stage
17-07-2026 11:00
2. Commercial stage
17-07-2026 12:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary stage
1
as per tender conditions
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Stage - Commercial stage
1
as per tender conditions
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves outsourcing meter reading, on-spot bill generation, printing, and delivery using GPRS-based mobile devices across 8 subdivisions in Vishwamitri East Division, Gujarat. It includes deploying manpower, hardware, and software infrastructure for efficient power billing processes.
What are the eligibility criteria for bidders?
Bidders must submit all required documents as per tender conditions, possess valid digital certificates issued by licensed authorities, demonstrate relevant experience in power distribution services, and have a minimum annual turnover of INR 10 lakh in the last 3 years. Legal compliance and technical capability are mandatory.
How can I participate in the bidding process?
Participants need to download the tender documents from the official portal, pay the tender fee of INR 1180, submit technical and financial bids online before the deadline, and attend pre-bid meetings if scheduled. Ensure all documents are complete and adhere to the specified timelines.
What are the key technical specifications required?
The project requires GPRS-enabled Android smartphones, Bluetooth printers capable of printing A4 bills, web-based billing software, secure network infrastructure, and power backup systems. Data security and device maintenance are critical components of the technical setup.
What is the evaluation criteria for selecting the winning bidder?
Evaluation is based on technical competence (40%), experience (20%), cost competitiveness (30%), and compliance with tender conditions (10%). Bidders must meet minimum qualifying marks in each category, and the highest scoring bid will be awarded the contract.
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Documents 2
Tender-outsourcing-meterreading-2026.pdf
TENDER_DOCUMENT
schedual B - outsourcing-meterreading-2025.pdf
TENDER_DOCUMENT