Bid Publish Date
10-Jun-2026, 2:00 pm
Bid End Date
17-Jun-2026, 2:21 pm
Value
₹2,04,016
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers an exciting opportunity for audiovisual service providers to participate in the International Yoga Day celebration at Police Parade Ground, Godhra. The project involves providing temporary live video graphy, LED screens, and T.V display units to ensure high-quality streaming and visual coverage of the event scheduled for 21st June 2026. The tender is issued by the Gujarat Roads and Buildings Department and targets experienced vendors in AV installation, event management, and technical services. Bidders must meet strict eligibility criteria, including relevant experience, financial stability, and valid licenses, to qualify. The project has an estimated value of INR 2,04,015.96 with a bid validity of 90 days. The process involves online submission, technical evaluation, and transparent award procedures. This is an excellent opportunity for companies specializing in event AV solutions, live streaming, and display technology to secure a government contract and showcase their expertise in large-scale public events.
The selected vendor shall be responsible for providing all necessary equipment, manpower, and technical support for the live video graphy and display setup during the International Yoga Day event. Key deliverables include:
The process involves:
Specifications and technical standards are detailed in the tender documents, ensuring compatibility with government safety and quality norms. The vendor must ensure timely completion within the stipulated period and adhere to all safety guidelines.
| Equipment Type | Specifications |
|---|---|
| LED Screens | 4K resolution, weatherproof, 10x6 ft |
| Cameras | HD, live streaming capable |
| Audio System | Clear sound with wireless microphones |
| Power Backup | Uninterrupted power supply for all equipment |
The technical setup must include 4K resolution LED screens capable of outdoor weather conditions, HD cameras suitable for live streaming, and a robust audio system with wireless microphones. Equipment should support seamless connectivity and real-time broadcasting. The setup process involves:
Technical parameters:
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The vendor shall ensure all equipment complies with government safety standards and is capable of operating continuously during the event without technical failures.
The total estimated budget for the project is INR 2,04,015.96. The financial proposal should include a detailed breakdown:
| Item | Cost (INR) |
|---|---|
| Equipment Rental | 1,50,000 |
| Setup & Dismantling | 30,000 |
| Operational Charges | 14,000 |
| Miscellaneous | 10,015.96 |
Payments will be made in stages:
All costs must be inclusive of taxes and applicable charges. The bidder must submit a firm financial bid aligned with the tender guidelines.
Tender Category
Service
Tender Value
₹2,04,016
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
DEPUTY EXECUTIVE ENGINEER ELECTRICAL (R & B) SUB DIVISION, GODHRA.
Bid Opening Authority
DEPUTY EXECUTIVE ENGINEER ELECTRICAL (R & B) SUB DIVISION, GODHRA.
Address
NEAR INDIAN RED CROSS SOCIETY, GODHRA CIVIL LINE-389001
Contact Details
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Pimpri Chinchwad Municipal Corporation
PUNE, MAHARASHTRA
N/A
CHANDIGARH, CHANDIGARH
N/A
CHANDIGARH, CHANDIGARH
Daman District
DAMAN, THE DADRA AND NAGAR HAVELI AND DAMAN AND DIU
N/A
THIRUVANANTHAPURAM, KERALA
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✓ Must have a valid Digital Signature Certificate (DSC) issued by a licensed Certifying Authority in India.
✓ Proven experience in executing similar AV and live streaming projects, with at least 2 references of comparable work in the last 5 years.
✓ Financial stability with a solvency certificate issued in 2026 demonstrating a minimum of 20% of the tender amount.
✓ Valid registration in E-2 Class & above for electrical contracting.
✓ Valid Electrical Contractor License.
✓ Submission of Earnest Money Deposit (EMD) through FDR valid for at least 180 days or an exemption certificate.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 2 similar projects in Gujarat within last 5 years |
| Financial | Solvency certificate ≥ 20% of tender value |
| Legal | Valid electrical contractor registration and license |
| Documents | All required certificates, licenses, and financial proofs as specified |
Bidders must meet all criteria to qualify for the tender process.
17-06-2026 14:24
17-06-2026 14:25
Tender Fee
User Defined Template-Secured
EMD Details
User Defined Template-Standard
Percentage Rate
Library-Secured
D.D. for Tender Fee
RequiredFDR for EMD as mentioned above. (min 180 days) (Exemption certificate or DD will not be considered)
RequiredScanned Copy of Nationalized / Schedule Bank Solvency.) (MIN 20 percentagePerc of Amount put to Tender) (issued in current Calendar Year (issued in 2026)
RequiredScanned Copy of Pan Card.
RequiredScan Copy of G.S.T. Number
RequiredScanned Copy of Valid Contractor Registration in E-2 Class & above. (Electrical)
RequiredScanned Copy of Valid Electrical Contractor License.
RequiredScanned Copy of Form 3A of one similar work of State/District level Program in Gujarat State (Work carried out under State Government only) completed in last Five Financial years for an amount not less than 50 percentage of Amount put to Tender. Form 3A issued by Event Management Company will not be considered. Similar nature of work means having Experience of Temporary installation of LED Screen, Videography and Recording
RequiredKey insights about GUJARAT tender market
The last date for submitting bids is 17th June 2026 at 14:21. Bidders must upload all required documents and bid proposals before this deadline to be considered.
Eligible bidders must submit a tender fee DD, FDR for EMD, solvency certificate, PAN Card, GST registration, valid electrical contractor registration and license, and proof of experience in similar work. All documents must be current and compliant with the specified criteria.
Bids will be assessed based on technical compliance (50%), past experience (30%), and cost competitiveness (20%). Minimum technical scores are required to qualify for financial evaluation. The process ensures transparency and fairness.
Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, GNFC Ltd., Ahmedabad. Attending these sessions is highly recommended to understand the bidding process and technical requirements better.
All queries should be directed to the DEPUTY EXECUTIVE ENGINEER at [email protected] or via phone at +91-79-40007517. Support is also available from (n)Code Solutions support team for online bidding assistance.
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