Providing Sound, Projection and Electrical Works at SC Boys Hostel Rahatgarh
N/a
SAGAR, MADHYA PRADESH
Posted:
6 November 2025
Closed:
21 November 2025
GEM
Open State Governments & UT NPROCURE
Tender for Providing Temporary Sound System for Prime Minister's Event in Ahmedabad
Progress
Issue26-Jun-2026, 4:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,400
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers an exciting opportunity for electrical and sound system vendors to supply a temporary high-quality sound system for a prestigious event featuring the Hon. Prime Minister of India in Ahmedabad. The project covers installation, testing, and operational support across Ahmedabad, Kheda, and Anand districts, with a focus on outdoor event requirements. Bidders must meet strict eligibility criteria, including experience in government events, valid licenses, and financial stability. The tender emphasizes transparency, competitive pricing, and adherence to government procurement policies. With an estimated value of Rs. 71,37,306.95, this project is ideal for companies specializing in large-scale sound system deployment, offering a platform to showcase expertise in high-profile government events. The process involves detailed technical specifications, strict deadlines, and comprehensive evaluation criteria to ensure the selection of the most capable and reliable vendor. Participation provides an excellent opportunity to engage in Gujarat’s public sector projects, contributing to successful government-hosted events and strengthening government-private sector collaboration.
Scope Of Work
The selected vendor will be responsible for providing a temporary sound system that meets the specifications outlined in the tender documents. Key deliverables include:
- Supply of high-quality sound equipment suitable for large outdoor events
- Installation and commissioning of the sound system at the designated locations
- Testing and ensuring optimal sound quality and coverage
- Providing technical support during the event
- Dismantling and removal of equipment post-event
The process involves the following steps:
- Site survey and assessment to finalize equipment placement
- Delivery and setup of sound system components
- System testing to ensure compliance with technical standards
- Operational support during the event
- Dismantling and cleanup after the event
| Equipment Specifications | Minimum Requirements |
|---|---|
| Power Output | Not less than 10,000 Watts |
| Frequency Range | 50 Hz – 20 kHz |
| Microphone Types | Wireless and wired |
| Speaker Coverage | Suitable for outdoor open spaces |
| Backup Power | Generator backup for uninterrupted operation |
The vendor must ensure all equipment complies with safety standards and is suitable for outdoor use in Gujarat’s climate conditions.
Technical Specifications
The sound system must include high-power speakers, microphones, amplifiers, and mixing consoles capable of outdoor deployment. Technical parameters include:
| Parameter | Specification |
|---|---|
| Power Output | ≥ 10,000 Watts |
| Frequency Range | 50 Hz – 20 kHz |
| Microphone Types | Wireless & wired |
| Coverage Area | Open outdoor spaces in Ahmedabad, Kheda, and Anand |
| Equipment Durability | Weather-resistant and suitable for Gujarat climate |
The process involves:
- Preparation of equipment as per specifications
- Transport to the site
- Installation and calibration
- System testing for sound clarity and coverage
- Operational support during the event
All technical equipment must be compliant with safety and quality standards specified by government regulations.
Financial Requirements
The estimated project cost is Rs. 71,37,306.95. The financial bid should include a detailed breakdown of costs for equipment, installation, and services. Payment terms are as follows:
- Advance payment upon contract signing
- Milestone payments based on project progress
- Final payment after successful completion and acceptance
| Cost Component | Estimated Cost |
|---|---|
| Equipment | Rs. 50,00,000 |
| Installation & Setup | Rs. 15,00,000 |
| Support & Dismantling | Rs. 6,37,306.95 |
Bidders must submit a detailed financial proposal aligned with these guidelines, ensuring transparency and compliance with government procurement norms.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹71,37,307
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Executive Engineer, Ahmedabad Electrical Division No. 2, Ahmedabad.
Bid Opening Authority
Executive Engineer, Ahmedabad Electrical Division No. 2, Ahmedabad.
Address
A Block 9th Floor, M.S. Building , LAldarwaja, Ahmedabad
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 9
AFFIDAVIT ANNEXEURE-I.pdf
TENDER_DOCUMENT
AFFIDAVIT ANNEXEURE-II.pdf
TENDER_DOCUMENT
GR AND GST LTR.pdf
TENDER_DOCUMENT
Performance Bond and Bitumen date.pdf
TENDER_DOCUMENT
special condition for sound.pdf
TENDER_DOCUMENT
TENDER NOTIC No. 4- 2026-27 Upcoming Event EI SOUND LED.pdf
TENDER_DOCUMENT
PQ Criteria For SOUND.pdf
TENDER_DOCUMENT
SBD Document.pdf
TENDER_DOCUMENT
3 dtp SOUND (revised).pdf
TENDER_DOCUMENT
Past Similar Tenders
(Historical Results)
5 found
Government Tender Published for Providing and Installation of Air Conditioners and Miscellaneous Electrical Work in the Office of Deputy Director of Education, Zone 26, District New Delhi, Plot No. 5, Jhandewalan, New Delhi. in WEST, DELHI
Public Works Department
WEST, DELHI
Posted:
23 August 2025
Closed:
2 September 2025
EPROCURE
SUPPLY AND INSTALLATION OF TEMPRETURE MONITORING PANEL WITH TEMPRETURE BASED AUDIO ALARM AND ACCESS
Indian Navy
PUNE, MAHARASHTRA
Posted:
19 May 2025
Closed:
10 June 2025
GEM
Procurement Opportunity: Temporary Electrical Works in connection with the General Election to WBLA 2026 for 268 Purbasthali Dakshin A C at Strong room Commisioning and DC and CC venue at Srirampur United High School in NADIA, WEST BENGAL
Zilla Parishad
NADIA, WEST BENGAL
Posted:
23 March 2026
Closed:
6 April 2026
EPROCURE
Open Tender for Providing Temporary Lighting Arrangement, CCTV, DG Set, Sound System on the Occasion of Lokshahir Annabhau Sathe Jayanti and Vichar Prabodhan Parrv and Other Programme Under F Zone.(2025-26) in PUNE, MAHARASHTRA
Pimpri Chinchwad Municipal Corporation
PUNE, MAHARASHTRA
Posted:
16 July 2025
Closed:
23 July 2025
EPROCURE
Tender Results
Loading results...
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Live AI
Historical Data
Eligibility Criteria
✓ Must have a valid Electrical Contractor License issued by the Gujarat Energy & Petrochemical Department.
✓ Must possess GST registration and provide a certified copy.
✓ Must submit solvency certificate from a scheduled/nationalized bank, valid for 2026, with a minimum of 20% of the tender value.
✓ Must have experience in large-scale government events, specifically with sound system setups for Prime Minister or similar high-profile events in Gujarat within the last five years.
✓ Must provide Income Tax PAN Card copy.
✓ Must submit EMD in the form of FDR valid for at least 165 days from the last date of tender submission.
✓ Must demonstrate an annual turnover of at least twice the estimated project cost (Rs. 71,37,306.95) in any of the last five financial years, verified by a Chartered Accountant with UDIN.
✓ Must submit affidavits on Rs. 300 stamp paper stating not blacklisted by any government department and compliance with all tender conditions.
| Financial Criteria | Minimum Requirement |
|---|---|
| Annual Turnover | Rs. 1,42,74,614.00 or more in any one of last five years |
| Solvency Certificate | 20% of tender amount (Rs. 14,27,306.95) |
Candidates must meet all the above criteria to qualify for bid submission.
Bidding Process
Process Timeline
1. Preliminary Stage
03-07-2026 18:05
2. Commercial Stage
03-07-2026 18:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
[1] D.D. for Tender Fee.
Required 2
[2] EMD in form of the FDR only. (Minimum for 165 Days from the last date of online submission of tender.) Exemption certificate will not be considered/accepted.
Required 3
[3] Certified copy of Income Tax PAN Card
Required 4
[4] Solvency Certificate of Scheduled/ Nationalized Bank for current calendar Year (2026) / should be valid at the time of opening the Tender (Minimum 20Percentage of amount put to tender).
Required 5
[5] Latest valid license of Electrical Contractor issued by the IMP or Energy & Petrochemical Department. Renewal Receipt will not be considered/accepted.
Required 6
[6] Valid Electrical Registration Certificate in appropriate class (D or Above)
Required 7
[7]Essential experience in Form 3A (which is online submitted by the bidder) of Hon`ble Prime Minister of India program that has successfully completed in last five years in Gujarat state. One similar work of Hon`ble Prime Minister of India program in the Gujarat state. The Form 3A amount shall not be less than 50Percentage of the tender amount (i.e. Rs.35,68,654.00). (From-3A amount will be calculated as follows: (1) if the work is completed on or before Nov-2023, then 18Percentage GST amount will be deducted from the amount shown in Form-3A which is online submitted by the bidder. (2) if the work is completed after Nov-2023 then full amount as per the Form 3A which is online submitted by the bidder will be consider/accepted.) Similar work means having an experience of Sound System Work in the program of the Hon`ble Prime Minister of India, in the state of Gujarat. If the Work (shown in Form-3A) carried out/Organized by State Government, then only it will be considered/accepted
Required 8
[8] The bidders should have GST registration. (Certified copy of registration).
Required 9
[9] Bidder has to submit affidavit on 300 Rupees Stamp paper that, it (bidder) is not blacklisted by any government department of Gujarat or any other state.(Annexure-I)
Required 10
[10] The Bidder must submit on affidavit on 300 Rupees Stamp paper as stated in Annexure-II.
Required 11
[11] Annual turnover in any one of the last Five Financial years (2021-2026), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost put to tender.i.e.(1,42,74,614.00)Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this tender?
This tender is issued by the Gujarat government to select a qualified contractor for providing a temporary sound system for an upcoming high-profile event featuring the Hon. Prime Minister of India in Ahmedabad. The project involves supply, installation, testing, and operational support for outdoor sound equipment, ensuring high-quality audio coverage across designated districts. The initiative aims to facilitate a seamless and impactful event while adhering to government standards and transparency norms.
Who can participate in this tender?
Eligible bidders include electrical contractors, sound system vendors, and event management companies with proven experience in large-scale government events. Bidders must hold valid Electrical Contractor Licenses, GST registration, and experience in Prime Minister or similar high-profile events in Gujarat within the last five years. Additionally, bidders must meet financial criteria such as minimum turnover and solvency requirements, and submit all necessary documents as specified in the eligibility criteria.
What are the key technical specifications for the sound system?
The sound system must deliver at least 10,000 Watts power output, cover outdoor open spaces, and operate within a 50 Hz – 20 kHz frequency range. Equipment must be weather-resistant, suitable for Gujarat’s climate, and include wireless and wired microphones, amplifiers, and mixing consoles. The system should be tested for sound clarity and coverage before the event, ensuring compliance with safety and quality standards outlined in the tender documents.
What is the deadline for bid submission and bid opening?
The last date for bid submission is 3rd July 2026 at 6:00 PM, with the bid opening scheduled for 3rd July 2026 at 6:05 PM. Bidders must ensure their bids are submitted online via the nProcure portal before the deadline. Late submissions will be rejected, so timely preparation and submission are critical for participation.
How is the bid evaluated and awarded?
Bids are evaluated based on technical compliance, experience, and cost. The evaluation criteria assign 50% weightage to technical factors, 30% to cost, and 20% to past performance. Bidders must score minimum 70% in technical evaluation to qualify for financial assessment. The contract will be awarded to the highest-scoring bid that meets all eligibility and technical standards, ensuring transparency and value for money.
Similar Tenders
5 found
Providing & Erecting Temporary Sound System for Honourable PM Sir s Upcoming Event During Visit in any District of Bhuj Electrical Division Juridiction. (Kachchh Morbi Surendranagar)
Roads and Buildings
📍 KUTCH, GUJARAT
Est: ₹70.3 L
⏰ Deadline: 2 weeks left
🛒 Type: Service
View
NPROCURE
Urgent
Providing Temporary LED Screen,Videography and Multimedia setup in Side Dome for the upcoming event of Hon. Prime Minister of india in Ahemdabad Electrical Division no.2 Jurisdiction (Ahemdabad rural & Out side the AMC area ) & Kheda district & Anand District )
Roads and Buildings
📍 AHMEDABAD, GUJARAT
Est: ₹38.0 L
⏰ Deadline: 7 days left
🛒 Type: Service
View
NPROCURE
Urgent
Providing Temporary E.I., with Standby DG Set for the upcoming event of Hon. Prime Minister of india in Ahemdabad Electrical Division no.2 Jurisdiction (Ahemdabad rural & Out side the AMC area ) & Kheda district & Anand District )
Roads and Buildings
📍 AHMEDABAD, GUJARAT
Est: ₹84.6 L
⏰ Deadline: 7 days left
🛒 Type: Service
View
NPROCURE
Urgent
Providing Temporary LED Screen,Videography and Multimedia setup in Center Dome for the upcoming event of Hon. Prime Minister of india in Ahemdabad Electrical Division no.2 Jurisdiction (Ahemdabad rural & Out side the AMC area ) & Kheda district & Anand District )Hon.
Roads and Buildings
📍 AHMEDABAD, GUJARAT
Est: ₹31.0 L
⏰ Deadline: 7 days left
🛒 Type: Service
View
NPROCURE
Urgent
Providing Temporary LED Screen, Videography and multimedia setup in center Dome for Hon. Prime Minister Sir Upcoming event during visit in District of Mehsana electrical Division Jurisdiction (Mehsana, Patan, Banaskantha, Vav-Tharad). (with 1 time rehersal
Roads and Buildings
📍 MEHSANA, GUJARAT
Est: ₹31.0 L
⏰ Deadline: 7 days left
🛒 Type: Service
View
NPROCURE
Explore More Opportunities
Quick Access
Unlock Tender Documents
Sign up now to access all documents
Performance Analytics
7-metric analysis with year-wise breakdown
Competitor Intelligence
Multi-dimensional analysis across 6 parameters
Market Penetration
By department, ministry, geography & category
Historical Analysis
Complete tender history with results
Documents 9
AFFIDAVIT ANNEXEURE-I.pdf
TENDER_DOCUMENT
AFFIDAVIT ANNEXEURE-II.pdf
TENDER_DOCUMENT
GR AND GST LTR.pdf
TENDER_DOCUMENT
Performance Bond and Bitumen date.pdf
TENDER_DOCUMENT
special condition for sound.pdf
TENDER_DOCUMENT
TENDER NOTIC No. 4- 2026-27 Upcoming Event EI SOUND LED.pdf
TENDER_DOCUMENT
PQ Criteria For SOUND.pdf
TENDER_DOCUMENT
SBD Document.pdf
TENDER_DOCUMENT
3 dtp SOUND (revised).pdf
TENDER_DOCUMENT