Invitation to Bid - D21387/23-24/02/1st call/D in MUMBAI, MAHARASHTRA
N/A
MUMBAI, MAHARASHTRA
Posted:
11 April 2025
Closed:
25 April 2025
EPROCURE
Open State Governments & UT NPROCURE
Tender for Providing Temporary Sound System for International Yog Day 2026 at Rajpipla
Progress
Issue11-Jun-2026, 6:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
This government tender offers an opportunity for qualified electrical contractors to supply and install a temporary sound system for International Yog Day 2026 at Rajpipla, Gujarat. The project involves providing a comprehensive audio setup, including microphones, speakers, and amplifiers, to ensure high-quality sound for a large outdoor event. The tender emphasizes strict adherence to technical specifications, timely delivery, and compliance with government procurement norms. Bidders must meet eligibility criteria such as valid contractor registration, electrical license, and proven experience in similar government projects. The project is valued at approximately ₹2,57,896.94, with a clear process for submission, evaluation, and award. This is an excellent opportunity for electrical contractors, AV equipment suppliers, and event management firms to participate in a prestigious government event, ensuring visibility and adherence to public sector standards.
Scope Of Work
The scope of work includes:
- Supply of a temporary sound system suitable for outdoor events.
- Installation and setup of audio equipment at the designated venue in Rajpipla.
- Conducting rehearsal sessions to ensure optimal sound quality.
- Final testing and commissioning of the system before the event date.
- Removal and cleanup post-event.
Key deliverables:
- Complete sound system with microphones, speakers, amplifiers, and mixing consoles.
- Technical support during the event.
- Ensuring compliance with safety standards.
Process steps:
- Submit bid with all required documents.
- Attend pre-bid meeting if scheduled.
- Award of contract based on evaluation.
- Supply and installation within the stipulated completion period.
- Conduct rehearsal and final testing.
- Event day support and system operation.
- Post-event dismantling and site cleanup.
Specifications comparison table:
| Parameter | Specification |
|---|---|
| Power Output | Minimum 10kW |
| Microphones | Wireless and wired |
| Speakers | Weather-resistant outdoor speakers |
| Connectivity | Bluetooth, AUX, USB |
| Duration | Temporary setup for 1 day with rehearsal |
The contractor must ensure all equipment meets the technical standards specified in the tender documents.
Technical Specifications
The technical specifications include:
| Parameter | Specification |
|---|---|
| Power Output | >= 10 kW |
| Microphones | Wireless & wired |
| Speakers | Weatherproof outdoor type |
| Connectivity | Bluetooth, AUX, USB |
| Operating Duration | Minimum 8 hours |
| Equipment Standards | Compliant with IS/IEC standards |
Process:
- Review detailed specifications in tender documents.
- Ensure all equipment meets the specified parameters.
- Prepare technical bid accordingly.
- Submit technical documents along with bid before deadline.
Equipment must be tested for safety and performance as per government standards, and all components should be compatible for outdoor use.
Financial Requirements
The estimated cost for the project is approximately ₹2,57,896.94. The financial bid should include a detailed breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Equipment Cost | Approximate based on specifications |
| Installation Charges | As per scope |
| Testing & Commissioning | Included |
| Post-event Dismantling | Included |
Payment terms:
- 30% advance upon contract signing.
- 50% after delivery and installation.
- Remaining 20% after successful event operation.
Bidders must submit financial bids through the e-Procurement portal, adhering to the prescribed format and ensuring compliance with the tender guidelines.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹2,57,897
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER, ELECTRICAL (R&B) DIVISION, VADODARA
Bid Opening Authority
EXECUTIVE ENGINEER, ELECTRICAL (R&B) DIVISION, VADODARA
Address
4th FLOOR, R&B BHAVAN NEAR RAOPURA POLICE STATION ,VADODARA-390001
Contact Details
2652415425
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Documents 9
01. Notice Inviting Online tender.pdf
TENDER_DOCUMENT
02. SBD.pdf
TENDER_DOCUMENT
03. Schedule-B.pdf
TENDER_DOCUMENT
04.Online Notice SDC 2.pdf
TENDER_DOCUMENT
05.Contractor Registration Paripatra.pdf
TENDER_DOCUMENT
06. General Terms and Conditions for Tender.pdf
TENDER_DOCUMENT
07.Liability period G R.pdf
TENDER_DOCUMENT
08.ELECTRICAL GR.PDF
TENDER_DOCUMENT
09.Special Conditions.pdf
TENDER_DOCUMENT
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EPROCURE
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Eligibility Criteria
✓ Must have a valid Electrical Contractor License in E-2 class or above.
✓ Must possess valid G.S.T. registration.
✓ Must provide a recent solvency certificate from a nationalized or scheduled bank.
✓ Must submit a valid Pan Card.
✓ Must have experience in executing similar government projects involving audio-visual equipment.
✓ Must submit Work Orders and Completion Certificates for at least one similar project completed within the last five years, with a minimum value of 50% of the estimated cost.
| Qualification Requirement | Details |
|---|---|
| Contractor Registration | Valid in Gujarat, Electrical E-2 Class or above |
| Experience | Minimum one similar project in government sector within last 5 years |
| Financial Solvency | Bank solvency certificate indicating financial stability |
| Technical License | Valid Electrical Contractor License |
| Bid Security | EMD in FDR format of specified amount |
Bidders must meet all criteria to qualify for participation.
Bidding Process
Process Timeline
1. Preliminary Stage
18-06-2026 18:35
2. Commercial Stage
18-06-2026 18:40
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Tender fee (only Demand Draft is Valid).
Required 2
E.M.D. as SD (5 per.) in FDR Format
Required 3
Nationalized / Schedule Bank Solvency.
Required 4
Pan Card.
Required 5
G.S.T. Registration.
Required 6
Valid Contractor Registration in E-2 Class and above. (Electrical)
Required 7
Valid Electrical Contractor License
Required 8
Experience (Work Order & Completion Certificate (Form-3A)) of similar work (GOVT.) executed in last five year. (Minimum single work of 50 percent Amount of Estimate) (The experience certificates in form 3(A) ●Work Order issued by Event Management company or private organization, Board/Nigam, corporation function will not be considered. ●Sublet work will not be considered. ●many works clubbed together such as annual rate contract works will not be considered. ●Other than state government program such as board, Nigam, corporation experiences will not be considered.
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 18-06-2026 at 18:30 hours. Bidders must ensure their bids are uploaded and finalized before this time, as late submissions will not be accepted.
What documents are required to participate in this tender?
Eligible bidders must submit:
- Tender fee demand draft
- EMD in FDR format
- Valid contractor registration and electrical license
- G.S.T. registration
- Solvency certificate
- Experience certificates for similar projects
- Pan Card
All documents should be in the format specified in the tender notice and uploaded via the NProcure portal.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (40%), financial bid (30%), experience (20%), and past performance (10%). Bidders must meet minimum thresholds to qualify for award, with the highest total score winning the tender.
Can I attend a pre-bid meeting?
Yes, a pre-bid meeting may be scheduled to clarify doubts. Details will be communicated in the tender notice. Attendance is recommended to ensure understanding of project requirements and to address any queries.
What is the estimated cost of the project?
The estimated project cost is approximately ₹2,57,896.94. Bidders should prepare their bids accordingly, ensuring competitive pricing while meeting all technical specifications.
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Documents 9
01. Notice Inviting Online tender.pdf
TENDER_DOCUMENT
02. SBD.pdf
TENDER_DOCUMENT
03. Schedule-B.pdf
TENDER_DOCUMENT
04.Online Notice SDC 2.pdf
TENDER_DOCUMENT
05.Contractor Registration Paripatra.pdf
TENDER_DOCUMENT
06. General Terms and Conditions for Tender.pdf
TENDER_DOCUMENT
07.Liability period G R.pdf
TENDER_DOCUMENT
08.ELECTRICAL GR.PDF
TENDER_DOCUMENT
09.Special Conditions.pdf
TENDER_DOCUMENT