Operation and Maintenance Of Electrical Systems/Electrical Installations - AHUJA SOUND SYSTEM and o
Khagaria District Panchayats
KHAGARIA, BIHAR
Posted:
25 December 2024
Closed:
4 January 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Providing Temporary Sound System for District Yoga Day Program Vadodara
Progress
Issue09-Jun-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
This government tender offers an excellent opportunity for experienced electrical and audio equipment suppliers to provide a Temporary Sound System for the District Yoga Day Programme in Vadodara scheduled on 21st June 2026. The project involves supplying, installing, and supporting outdoor sound equipment to ensure clear audio for a large public event. Bidders must meet strict eligibility criteria, including valid licenses, proven experience, and financial stability. The tender is issued by the Vadodara Electrical Division under the Gujarat State Government, with a project value estimated at INR 214,914. Interested companies specializing in event audio solutions, electrical contracting, and outdoor sound systems are encouraged to participate. This opportunity emphasizes quality, compliance, and timely delivery for a high-profile government event, with detailed specifications and evaluation criteria outlined in the tender documents.
Scope Of Work
The scope of work involves providing a Temporary Sound System suitable for outdoor district-level events. Key deliverables include:
- Supply of high-quality speakers, microphones, amplifiers, and mixing consoles
- Setup and installation of all equipment at the designated venue in Vadodara
- Testing and commissioning of the sound system prior to the event
- On-site technical support during the event
Process for execution:
- Delivery of equipment to the specified location
- Installation as per technical specifications
- System testing and adjustments
- Operational support during the event
- Dismantling and removal of equipment post-event
| Equipment Specification | Minimum Requirement |
|---|---|
| Speakers | 2 x 15-inch outdoor speakers |
| Microphones | Wireless handheld and lapel mics |
| Amplifiers | Sufficient power output for outdoor use |
| Mixing Console | 16-channel digital mixer |
Important: All equipment must be compliant with safety standards and suitable for outdoor use to withstand weather conditions.
Technical Specifications
The sound system must include outdoor-rated, weatherproof equipment capable of covering a large open area. Technical parameters:
| Parameter | Specification |
|---|---|
| Power Output | Minimum 2000W RMS |
| Frequency Response | 50Hz - 20kHz |
| Microphone Types | Wireless handheld, lapel |
| Connectivity | Bluetooth, AUX, XLR |
| Power Supply | 220V AC, weatherproof setup |
Sequential process:
- Delivery of equipment
- Setup and alignment
- Testing with sound checks
- Final approval before event
All equipment must be compliant with BIS standards and suitable for outdoor use, ensuring durability and safety during the event.
Financial Requirements
The estimated budget for this project is INR 214,914. The cost breakdown includes equipment procurement, setup, and on-site support. Payment terms are as follows:
- 50% advance upon contract signing
- 25% after installation and successful testing
- 25% after completion of the event
| Cost Component | Amount (INR) |
|---|---|
| Equipment | 150,000 |
| Setup & Testing | 40,000 |
| Support & Dismantling | 24,914 |
All payments are subject to submission of valid invoices and completion certificates. Bidders should include detailed cost proposals in their bids.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹2,14,914
Bid To RA
No
Item Category
Electrical - All
Authority & Contact
Officer Inviting Bids
Deputy Executive Engineer
Bid Opening Authority
Deputy Executive Engineer
Address
4th Floor, R&B Bhavan , Near Raopura Police Station , Vadodara
Contact Details
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
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Documents 9
01.Notice Inviting Online ten 1008.pdf
TENDER_DOCUMENT
02.SBD 1008.pdf
TENDER_DOCUMENT
03.SCHEDULE B.pdf
TENDER_DOCUMENT
04.Contractor Registration Paripatra.pdf
TENDER_DOCUMENT
05.Online Notice .pdf
TENDER_DOCUMENT
06.Special Condition.pdf
TENDER_DOCUMENT
07.ELECTRICAL G.R.PDF
TENDER_DOCUMENT
08.General Terms and Conditions for Tender.pdf
TENDER_DOCUMENT
09.Liability period G.R.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have a valid Electrical Contractor License (E-2 Class or above) in Gujarat.
✓ Proven experience in providing sound systems for government or large public events within the last five years.
✓ Demonstrated financial stability with Nationalized/Schedule Bank Solvency certificate.
✓ Submission of E.M.D. in FDR format and Tender Fee Demand Draft.
✓ Valid G.S.T. registration and PAN Card.
✓ Ability to supply all required documents for technical and financial compliance.
| Qualification Criterion | Details |
|---|---|
| Experience | Minimum 3 similar government projects |
| Financial Solvency | Solvency certificate of at least INR 5 lakh |
| Registration | Valid Electrical Contractor License (E-2 Class or above) |
| Documents | All documents must be valid and submitted before deadline |
Note: Bidders must meet all eligibility criteria to qualify for further evaluation.
Bidding Process
Process Timeline
1. Preliminary Stage
17-06-2026 12:04
2. Commercial Stage
17-06-2026 12:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Tender fee (only Demand Draft is Valid).
Required 2
E.M.D. in FDR Format
Required 3
Nationalized / Schedule Bank Solvency.
Required 4
Pan Card.
Required 5
G.S.T. Registration.
Required 6
Valid Contractor Registration in E-2 Class and above. (Electrical)
Required 7
Valid Electrical Contractor License
Required 8
Experience (Work Order & Completion Certificate (Form-3A) of similar work (GOVT.) executed in last five year.)
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 17th June 2026 at 12:00 PM. Bidders must upload all required documents and submit their bids before this time to be considered.
What are the eligibility criteria for bidders?
Bidders must have a valid Electrical Contractor License (E-2 Class or above), experience in similar government projects within the last five years, financial solvency with a solvency certificate, and submit all required documents such as PAN, G.S.T. registration, and E.M.D. in FDR format.
How can I participate in the online bidding process?
Interested vendors should register on the official portal, procure a valid Digital Certificate, and follow the step-by-step process to upload bids before the deadline. Support and training are available every Saturday at (n)Code Solutions, Ahmedabad.
What technical specifications are required for the sound system?
The system must include weatherproof, outdoor-rated speakers, wireless microphones, and a digital mixer with at least 2000W RMS power output. Equipment must meet BIS standards and be suitable for outdoor use, ensuring durability and safety.
What is the estimated value of this tender?
The approximate estimated cost is INR 214,914, covering equipment procurement, installation, and support. Payment terms are structured with advance, progress, and final payments based on milestones.
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Documents 9
01.Notice Inviting Online ten 1008.pdf
TENDER_DOCUMENT
02.SBD 1008.pdf
TENDER_DOCUMENT
03.SCHEDULE B.pdf
TENDER_DOCUMENT
04.Contractor Registration Paripatra.pdf
TENDER_DOCUMENT
05.Online Notice .pdf
TENDER_DOCUMENT
06.Special Condition.pdf
TENDER_DOCUMENT
07.ELECTRICAL G.R.PDF
TENDER_DOCUMENT
08.General Terms and Conditions for Tender.pdf
TENDER_DOCUMENT
09.Liability period G.R.pdf
TENDER_DOCUMENT