Custom Bid for Services - Annual rate contract for housekeeping and assistance in maintanance servi
Iocl- Wrpl
KACHCHH, GUJARAT
Posted:
27 August 2025
Closed:
10 September 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Annual Road Sweeping & Street Cleaning Contract in Padra
Progress
Issue08-Jul-2026, 11:30 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹4,248
Contract Form
Works
Completion Period
365 Days
Currency Type
Single
This government tender offers an annual contract for street sweeping and cleaning services in Padra town, Gujarat. The project involves deploying manpower and machinery to ensure clean and hygienic urban streets for a period of 12 months under the 15th Finance Scheme. Bidders with experience in solid waste management, vehicle provision, and municipal cleaning are encouraged to participate. The tender includes detailed eligibility criteria, technical specifications, and a transparent evaluation process. With a total estimated value of INR 11,391,600, this opportunity is ideal for companies specializing in urban sanitation, waste collection, and environmental services. The process is conducted electronically via the nProcure portal, emphasizing security, transparency, and efficiency. Successful bidders will contribute significantly to public health and urban development initiatives in Gujarat.
Scope Of Work
The scope of work includes:
- Street sweeping and cleaning of roads, internal streets, and approach roads within Padra town.
- Deployment of manpower and machinery to ensure cleanliness.
- Use of vehicles such as Chhota Hathi with Closed Body, Tata Ace, or Tata407, with valid registration and RC Book.
- Regular garbage collection and disposal as per Central Government rules (SWM 2016).
- Maintenance of cleanliness standards throughout the contract period.
The process involves:
- Mobilization of resources including manpower and vehicles.
- Daily cleaning operations following the schedule approved by the municipal authority.
- Supervision and quality checks to ensure compliance.
- Reporting and documentation of daily activities.
Deliverables include:
| Item | Description |
|---|---|
| Daily street cleaning | Ensuring streets are free of garbage and debris |
| Vehicle deployment | Minimum 3 vehicles with valid registration |
| Manpower deployment | Adequate staff for continuous cleaning |
| Waste disposal | Safe and compliant disposal at designated sites |
The contractor shall adhere to all applicable municipal and government regulations for waste management and urban sanitation.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Vehicles | Minimum 3 vehicles such as Chhota Hathi (Closed Body), Tata Ace, Tata407, with valid registration and RC Book |
| Manpower | Adequate trained staff for daily cleaning |
| Equipment | Brooms, dustbins, cleaning agents conforming to standards |
| Vehicle Capacity | Vehicles must have a minimum load capacity suitable for waste collection |
| Compliance | Adherence to Central Govt. SWM2016 guidelines |
Sequential process for technical setup:
- Obtain necessary vehicle registrations.
- Mobilize trained manpower.
- Equip with required cleaning tools.
- Conduct trial runs and quality checks.
- Start official operations after approval.
The contractor shall ensure all equipment and vehicles meet specified standards and are maintained regularly for optimal performance.
Financial Requirements
The total estimated contract value is INR 11,391,600. Payment shall be made based on milestones and adherence to contractual obligations. The financial breakdown is as follows:
| Cost Component | Amount (INR) |
|---|---|
| Manpower wages | 5,000,000 |
| Vehicle leasing/maintenance | 3,000,000 |
| Equipment & supplies | 1,391,600 |
| Miscellaneous expenses | 2,000,000 |
| Total Estimated Cost | 11,391,600 |
Payment terms include:
- 30% advance upon contract signing.
- 40% after 6 months of satisfactory performance.
- 30% upon completion and final approval.
All payments are subject to submission of valid invoices and compliance reports. The bidder must submit a detailed financial proposal aligned with these terms.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹1,13,91,600
Bid To RA
No
Item Category
Miscellaneous Services
Authority & Contact
Officer Inviting Bids
The Chief Officer, Padra Municipality, Padra
Bid Opening Authority
The Chief Officer, Padra Municipality, Padra
Address
Padra Municipality, Padra
Contact Details
9879911313
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Documents 3
Techical Bid Road Cleaning.pdf
TENDER_DOCUMENT
Vol-2 Price Bid.pdf
TENDER_DOCUMENT
BOQ-Road Sweeping -.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have minimum 3 years of experience in similar urban local body projects.
- ✓ Must possess MSME registration.
- ✓ Must provide proof of last three years' income tax returns and PAN Card.
- ✓ Must hold GST registration and submit the last six months' GST return challans.
- ✓ Must provide EPF registration with the last six months' challans.
- ✓ Must demonstrate average annual turnover of at least 30% of the estimated tender value over the last three financial years.
- ✓ Must submit Work Completion Certificates from previous projects.
- ✓ Must have at least 3 vehicles (e.g., Chhota Hathi, Tata Ace, Tata407) with valid registration and RC Book.
- ✓ Must have experience in solid waste management and street cleaning for at least 3 years.
- ✓ Partnership deed or Power of Attorney must be submitted if applicable.
| Qualification Requirement | Details |
|---|---|
| Experience | 3 years in similar municipal works |
| Vehicles | Minimum 3 with valid registration |
| Financial | Turnover at least 30% of estimated cost |
| Documentation | All relevant registration and work experience certificates |
Bidding Process
Process Timeline
1. Preliminary Stage
03-08-2026 12:00
2. Commercial Stage
03-08-2026 12:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Kindly Attach scan copy of necessary Document. As Per Eligibility Criteria.
Required 2
Kindly Attach scan copy of Last Three Year Income Tax Return and PAN Card. As Per Eligibility Criteria.
Required 3
Kindly Attach scan copy of Registration Certificate. As Per Eligibility Criteria.
Required 4
Kindly Attach scan copy of Bank Solvency Current Year Minimum 20 percent of Total Amount of Tender. As Per Eligibility Criteria.
Required 5
Kindly Attach scan copy of Tender EMD Document.
Required 6
Kindly Attach scan copy of Tender Fee Document.
Required 7
Kindly Attach scan copy of GST Registration Document. GST Return Challan Last Six Month of the company/firm/proprietor.
Required 8
Kindly Attach scan copy of EPF Registration Document.EPF Challan Last Six Month of the company/firm/proprietor.
Required 9
Average Annual Financial turnover during the last three 3 years, ending 31st march of the previous financial year, should be at least 30 percent of the Estimated Cost. (The audited balance sheet or C.A. Certificate for turnover should be submitted online in support of the same.) As Per Eligibility Criteria.
Required 10
Work Completion Certificate (Form 3A) with Work Order for the work of SWM
Required 11
Work on Hand ( Form 3 A /Work order ) for the work of Solid waste management (SWM)
Required 12
MSME REGISTRATION.
Required 13
Bidder should have 3 year experience of Similar Nature of work in Urban Local Bodies.
Required 14
PANCARD
Required 15
Company should have work experience in providing manpower and SWM vehicles to collect solid and wet garbage from Road Cleaning and shift in to dumping plant (according to central govt ruleSWM2016) in GOVT/SEMI GOVT.
Required 16
Contract or must having minimum 3 Vehicles (Chhota Hathi with Closed Body /Closed Body Tata Ace/Tata407type except tractors) With Valid registration and RC Book (Preferably Own Registration is Desirable) Same must be uploaded With Qualification documents.
Required 17
Partnership deed/Power of Attorney with certificate of registration of Firm (In case of partnership Firm)
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 28th July 2026 at 6:00 PM. Bidders must upload all required documents and complete their submissions before this time to be considered.
What documents are required to participate?
Participants must submit proof of experience, registration certificates, income tax returns, GST and EPF registrations, work completion certificates, vehicle registration, and partnership deeds if applicable. All documents should be scanned and uploaded as per the tender guidelines.
How can I participate in the online bidding process?
Interested bidders should register on the nProcure portal, procure a valid Digital Certificate, and attend the vendor training sessions held every Saturday. All bids must be submitted electronically through the portal before the deadline.
What is the scope of work for this tender?
The scope includes street sweeping, garbage collection, vehicle deployment, and waste disposal in Padra town. The contractor must ensure daily cleaning, proper waste management, and compliance with government standards.
What are the evaluation criteria?
Bids will be evaluated based on technical competence (50%), financial bid (30%), and past performance (20%). Minimum technical score of 70 points is required for qualification.
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Documents 3
Techical Bid Road Cleaning.pdf
TENDER_DOCUMENT
Vol-2 Price Bid.pdf
TENDER_DOCUMENT
BOQ-Road Sweeping -.pdf
TENDER_DOCUMENT