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Open Power and Energy NPROCURE

Government Tender for SCADA Readiness & Ring Main Units Maintenance in Gujarat

Bid Publish Date

17-Jan-2026, 12:00 pm

Bid End Date

13-Feb-2026, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue17-Jan-2026, 12:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹11,800

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender issued by Paschim Gujarat Vij Company Limited (PGVCL) presents a significant opportunity for qualified electrical contractors and power system integrators to undertake SCADA readiness and maintenance of Ring Main Units (RMUs) in Gujarat. The project involves rectification, SCADA system integration, and comprehensive warranty support for RMUs across Bhavnagar Circle. Bidders must demonstrate technical expertise, experience in power substation maintenance, and compliance with safety standards. The tender emphasizes high-quality service delivery, timely completion, and adherence to technical specifications. With a bid opening scheduled shortly after the submission deadline, interested firms should prepare their documentation and submit bids via the official e-procurement portal before the deadline of 13th February 2026. This opportunity is ideal for companies seeking to expand their footprint in the power and energy sector, contributing to reliable power distribution and automation in Gujarat.

Scope Of Work

The selected bidder will be responsible for the following:

  • Rectification of existing Ring Main Units (RMUs) to ensure full operational capacity.
  • SCADA system integration for remote monitoring and control of RMUs.
  • One-year comprehensive maintenance and warranty coverage for both non-working and working RMUs.
  • Adherence to technical specifications and safety standards outlined in the tender documents.

The process includes:

  1. Initial site assessment and technical survey.
  2. Rectification and repair work as per approved technical standards.
  3. SCADA system setup, calibration, and testing.
  4. Final commissioning and handover.
  5. Post-implementation support and warranty services for one year.
Key Deliverables Description
Site Inspection Complete assessment of RMUs
Repair & Rectification Restoration of RMUs to optimal condition
SCADA Integration Remote monitoring setup
Warranty & Maintenance One-year coverage
Final Handover Documentation and operational training

All work must be completed within the completion period as specified in the tender documents, following the detailed technical and safety guidelines provided.

Technical Specifications

The technical specifications require bidders to provide equipment and services that meet the following parameters:

Parameter Specification
RMU Types Various configurations as per site requirements
SCADA Compatibility Must support existing protocols and interfaces
Warranty Period Minimum of 1 year comprehensive coverage
Response Time On-site repair within 24 hours of fault detection
Certification Equipment must be compliant with BIS and IEC standards

Process steps include:

  • Installation and calibration of SCADA systems.
  • Testing of remote monitoring functionalities.
  • Documentation of technical compliance.
  • Final acceptance testing and commissioning.

All equipment and services must adhere to the technical standards specified in the tender documents, ensuring durability, safety, and seamless integration.

Financial Requirements

The estimated budget for this project is detailed below:

Cost Component Estimated Cost (INR)
Repair & Rectification Rs. [amount]
SCADA System Setup Rs. [amount]
Warranty & Maintenance Rs. [amount]
Total Estimated Cost Rs. [total amount]

Payment terms include:

  • Advance payment of 10% upon contract signing.
  • Progress payments based on milestones achieved.
  • Final payment after successful completion and acceptance.
  • Warranty and post-maintenance support included in the total cost.

Bidders must submit detailed financial proposals aligned with the scope of work, along with valid financial documents to demonstrate capacity to undertake the project.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GST registration and PAN card.
  • ✓ Proven experience in power substation maintenance, especially with RMUs and SCADA systems.
  • ✓ Financial stability with minimum turnover as specified in the tender.
  • ✓ Valid electrical contractor license and insurance policies for laborers.
  • ✓ Submission of all required documents including technical and financial qualification proofs.
Qualification Criteria Minimum Requirement
Financial Turnover Rs. [specified amount] for the last 3 years
Experience Successfully completed at least 2 similar projects in the power sector
Technical Capability Demonstrated technical expertise in SCADA and RMU maintenance
Legal Compliance Valid licenses, insurance, and statutory registrations

Bidders must submit all documents as per the detailed list in the tender to qualify for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

16-02-2026 11:00

2. TECHNICAL STAGE

24-02-2026 11:00

3. PRICE BID

05-03-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage Checklist

User Defined Template-Standard

Required

Annexure 1 - Self Declaration and Undertaking

User Defined Template-Standard

Required

Annexure 2 - Bidder Information Sheet

User Defined Template-Standard

Required

Annexure 3 - Qualifying Requirements (Technical & Financial)

User Defined Template-Standard

Required

Annexure 4 - Terms Agreed [Checklist]

User Defined Template-Standard

Required

Annexure 5 - Technical & Commercial Deviation (if Any)

User Defined Template-Standard

Required

Annexure 6- Declaration on Stopped deal/blacklisted

User Defined Template-Standard

Required

Annexure 7 - Certificate A

User Defined Template-Standard

Required

Annexure 8 - Authorization from OEM

User Defined Template-Standard

Required

Annexure 10 - Undertaking- Criminal case for fraud or Mishandling of material

User Defined Template-Standard

Required

Annexure 12 - Format of Guarantee Declaration

User Defined Template-Standard

Required

Annexure 13 - Format of Information regarding Ex-employees

User Defined Template-Standard

Required

PRICE

PRICE BID - SCHEDULE B

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

List of partners /Directors on letter head or self declaration about proprietor

Required
2

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
3

Self Certified copy of the PAN card

Required
4

Annexure 9B - Notarized declaration on Rs.300 non judicial stamp paper as per attached format of Power of Attorney of designated Bid Signatory by sole bidder.

Required
5

Annexure 9A - Notarized declaration on Rs.300 non judicial stamp paper as per attached format of Power of Attorney in favor of person authorized to sign the tender documents.

Required
6

A copy of valid insurance policy of the insured laboures under WC Act

Required
7

Electrical Contractor License

Required
8

PF registration number

Required
9

Tender documents duly sealed & Signed

Required
10

Documentary Evidence in support of meeting the Technical Qualification Requirement

Required
11

Documentary Evidence in support of meeting the Financial Qualification Requirement

Required
12

Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
13

Format of Guarantee Declaration

Required
14

Format of Information regarding Ex-employees

Required
15

Annexure B - List of Testing Instruments

Required
16

Annexure B - List of Machinery

Required
17

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
18

Annexure C - Repairing works detail

Required
19

Annexure D - Under taking & Bid Validity

Required
20

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL if applicable

21

Any other documents if required as per tender terms and conditions

22

Authorizations from OEM for all Tender’s Items

Required
23

Annexure 11 - Indemnity Bond

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 13th February 2026 at 6:00 PM. Bidders must upload all required documents and submit their bids before this time through the official e-procurement portal. Late submissions will not be accepted under any circumstances.

What documents are required for technical qualification?

Bidders must submit self-certified copies of GST registration, PAN card, legal status documents (such as Incorporation Certificate), experience certificates, technical capability proof, and authorized OEM certifications. Refer to the detailed list in the tender document for all required technical documents.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (50%), financial capacity (30%), and compliance with technical specifications (20%). A minimum of 70% in technical evaluation is required to qualify for financial assessment. The highest scoring bid will be selected for award.

Is site visit or pre-bid meeting necessary?

While not mandatory, a pre-bid meeting may be held to clarify tender conditions. Interested bidders are advised to participate to better understand project scope and technical requirements. Details will be posted on the official portal.

What is the scope of work for this tender?

The scope includes rectification of RMUs, SCADA system integration, one-year warranty maintenance, and final commissioning. The work involves site assessment, repair, calibration, testing, and documentation to ensure seamless operation of power distribution units under PGVCL jurisdiction.

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