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Open State Governments & UT NPROCURE

Government Tender for Soundproof Video Conference Room at District Jail Himmatnagar

Bid Publish Date

19-Jan-2026, 6:00 pm

Bid End Date

02-Feb-2026, 6:00 pm

Value

₹4,96,589

Location

MAHESANA , GUJARAT

Progress

Issue19-Jan-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

3  Months

Currency Type

Single

This government tender offers a unique opportunity for civil and electrical contractors to undertake the construction of a soundproof video conference room at District Jail Himmatnagar, Gujarat. Managed by the Gujarat State Police Housing Corporation Ltd, the project involves civil construction, electrical installations, and soundproofing measures to enhance secure communication facilities. The tender emphasizes quality standards, timely completion within 3 months, and strict compliance with technical and eligibility criteria. Bidders must submit comprehensive proposals, including technical details, financial bids, and all required documentation, before the deadline of 2nd February 2026. This project not only supports government infrastructure development but also ensures enhanced security and communication capabilities in correctional facilities. Interested contractors with proven experience in similar projects are encouraged to participate and leverage the detailed tender documents available online. The tender process is transparent, with clear evaluation criteria, and offers an excellent opportunity to contribute to public sector infrastructure enhancements.

Scope Of Work

The scope of work for this tender includes:

  • Construction of a soundproof conference room within the District Jail premises.
  • Electrical wiring, lighting, and power supply installation to support conference equipment.
  • Soundproofing measures including wall, ceiling, and door treatments as per specifications.
  • Installation of communication systems and necessary electrical fixtures.
  • Site preparation and civil works to ensure structural integrity.
  • Testing and commissioning of all electrical and soundproofing systems.

The process involves:

  1. Site assessment and preparation.
  2. Civil construction and structural work.
  3. Electrical wiring and installation.
  4. Soundproofing application.
  5. Final inspection and handover.

All works must adhere to the technical specifications outlined in the tender documents, including safety standards and quality benchmarks.

Specification Details
Construction Material Approved civil and soundproofing materials
Electrical Standards IS standards for electrical installations
Soundproofing Minimum NRC (Noise Reduction Coefficient) as specified
Completion Time 3 months

Bidders are required to submit a detailed work plan and timeline with their proposals.

Technical Specifications

The technical specifications include:

Parameter Requirement
Civil Works Use of approved civil materials conforming to IS standards
Electrical Works Wiring, switches, and fixtures compliant with IS standards
Soundproofing Walls, ceilings, and doors with NRC ≥ 0.6
Construction Quality Adherence to technical drawings and specifications provided in the tender documents
Testing Electrical safety tests and soundproofing effectiveness tests to be conducted before handover

The process involves sequential steps: site assessment, civil construction, electrical installation, soundproofing, and final testing. All procedures must comply with applicable safety and quality standards, with documentation of each phase for inspection.

Financial Requirements

The estimated project cost is approximately INR 496,588.55. The financial proposal must include a detailed breakdown of costs for civil, electrical, and soundproofing works. The bid submission should specify the percentage rate for the entire project, with the offer valid for 120 days.

Cost Component Estimated Cost (INR)
Civil Works 250,000
Electrical Works 150,000
Soundproofing 96,588.55
Total 496,588.55

Payment terms include an initial mobilization advance, progress payments based on milestones, and a final payment after successful completion and inspection. All payments are subject to submission of valid invoices and compliance with contractual terms.

Documents 16

1.SECTION 1 TO 4.pdf

TENDER_DOCUMENT

1A.SBD CLAUSE AS PER GSPHC.pdf

TENDER_DOCUMENT

2.BANK DETAILS.pdf

TENDER_DOCUMENT

3.ALL CONDITION.pdf

TENDER_DOCUMENT

4.LATEST LIST OF APPROVED MAKE CIVIL 06-11-25.pdf

TENDER_DOCUMENT

5.SBD SECTION 5.pdf

TENDER_DOCUMENT

6.SPECIFICATION PERA.pdf

TENDER_DOCUMENT

7.GENERAL TECHNICAL SPECIFICATIONS - CIVIL.pdf

TENDER_DOCUMENT

8.ATTACHED SPECIFICATIONS CIVIL.pdf

TENDER_DOCUMENT

9.GENERAL TECHNICAL SPECIFICATIONS - ELECTRICAL.pdf

TENDER_DOCUMENT

10.SECTION-6.pdf

TENDER_DOCUMENT

11.SECTION 7 FRONT PAGE.pdf

TENDER_DOCUMENT

12.SHEDULE B.pdf

TENDER_DOCUMENT

13.SECTION 8 TO 10.pdf

TENDER_DOCUMENT

14.EIECTRICAL WORK CONDITION.pdf

TENDER_DOCUMENT

nivida-18(2025-26).pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration as a contractor in the prescribed category.
  • ✓ Must submit tender fee of INR 600 via demand draft.
  • ✓ Must provide EMD in the form of fixed deposit receipt or exemption certificate.
  • ✓ Must have solvency certificate covering at least 25% of the tender value.
  • ✓ Must submit last IT return filed.
  • ✓ Must have Provident Fund registration with code number.
  • ✓ Experience certificates in Form 3A issued by government agencies are preferred.
  • ✓ Must provide PAN number copy.
  • ✓ Must have GST registration.
  • ✓ Must submit Partnership deed or Company Registration Certificate.
Qualification Requirement Details
Registration Valid contractor registration in Gujarat
Financial Solvency certificate of INR 124,147.13 or more
Experience Proven experience in similar civil or electrical projects
Documentation Complete submission of all required documents as per tender notice

Note: All documents must be valid and up-to-date at the time of submission.

Bidding Process

Process Timeline

1. Preliminary Stage

11-02-2026 11:00

2. Commercial Stage

11-02-2026 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attached Tender Fees - Demand Draft of the Corporation

Required
2

Attached Earnest Money Deposit in the form of Fixed Deposit Receipt of any Banks only OR EMD exemption certificate issued by GSPHC Ltd Only.

Required
3

Attached Certificate of Registration as approved contractor of prescribed category along with validity period from authorities stipulated in notice inviting tenders

Required
4

Attached Solvency certificate of an amount equal to 25 per cent of the amount of work put to tender

Required
5

Attached Last IT return filled

Required
6

Attached Provident Fund registration along with code number

Required
7

Attached If applicable copies of certificate regarding previous experience as required. Experience certificate in Form 3A issued by Government.

8

Attached Pan number copy

Required
9

Attached Goods and Service Tax Registration Copy (GST)

Required
10

Attached Partnership deed or Company Registration Certificate under Cooperative Society

Required
11

Attached Other documents regarding important instruction of the tender

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 2nd February 2026 at 6:00 PM. Bidders must upload all required documents and proposals before this time, as late submissions will not be accepted.

What documents are required to participate in this tender?

Participants must submit:

  • Tender fee demand draft
  • EMD fixed deposit receipt or exemption certificate
  • Contractor registration certificate
  • Solvency certificate
  • Last IT return
  • Provident Fund registration
  • Experience certificates (if applicable)
  • PAN and GST registration copies
  • Partnership deed or company registration
  • Other relevant documents as specified in the tender notice.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (40%), financial proposal (30%), technical specifications compliance (20%), and past performance (10%). Minimum qualifying marks are 50% in each category. The process ensures transparency and fairness.

Can I attend training sessions for online bidding?

Yes, free vendor training sessions are organized every Saturday between 4:00 PM to 5:00 PM at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the online submission process and ensure smooth participation.

What is the estimated cost of the project?

The approximate project cost is INR 496,588.55, covering civil, electrical, and soundproofing works. Bidders should prepare their proposals accordingly, including detailed cost breakdowns.

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