Custom Bid for Services - Hiring of 03 nos of TATA NEXON EV or equivalent as per details mentioned
South Eastern Coalfields Limited
SURGUJA, CHHATTISGARH
Posted:
13 September 2025
Closed:
29 September 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Supply of Energy-Efficient Flood Lights & BLDC Fans in Bharuch
Progress
Issue21-Jan-2026, 6:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹590
Contract Form
Works
Completion Period
45 Days
Currency Type
Single
This government tender invites qualified suppliers to bid for the supply of energy-saving LED Flood Lights (240W and 120W) from reputed brands like Crompton, Philips, Surya, and others. Additionally, the project includes the supply of BLDC Fans from brands such as CGL, Orient, Usha, Bajaj, and Atomberg, intended for various substations, offices, and control rooms under the Gujarat Energy Transmission Corporation Limited (GETCO). The tender aims to enhance electrical infrastructure and energy efficiency across Bharuch's transmission division. Bidders must meet strict eligibility criteria, including submission of relevant certifications, experience certificates, and financial documents. The procurement process is open, with a clear timeline for bid submission, opening, and evaluation. This opportunity is ideal for electrical equipment manufacturers, authorized dealers, and experienced contractors seeking government contracts in Gujarat's power sector.
Scope Of Work
The scope of work includes:
- Supplying Energy Saver LED Flood Lights of 240W and 120W from reputed brands such as Crompton, Philips, Surya, Grace, Kition, or equivalent.
- Supplying BLDC Fans from brands like CGL, Orient, Usha, Bajaj, Atomberg, or equivalent.
- Ensuring all equipment meets specified technical standards and energy efficiency norms.
- Delivery of all items to designated locations in Bharuch within 45 days from the date of contract signing.
- Installation, commissioning, and testing of supplied equipment (if applicable) as per technical specifications.
- Providing OEM catalogues, drawings, and warranty certificates.
| Item | Specification | Brands/Make |
|---|---|---|
| Flood Lights | 240W & 120W, Energy Saver | Crompton, Philips, Surya, Grace, Kition, or equivalent |
| Fans | BLDC, Energy Efficient | CGL, Orient, Usha, Bajaj, Atomberg, or equivalent |
- Complying with all safety and quality standards mandated by government regulations.
- Submitting performance certificates and experience proofs for previous similar projects.
The successful bidder must ensure timely delivery, quality compliance, and post-installation support as per the contract terms.
Technical Specifications
The technical specifications for flood lights and fans are as follows:
| Parameter | Details |
|---|---|
| Flood Lights | 240W & 120W, Energy-efficient LED, IP65 rated, suitable for outdoor substations |
| Fans | BLDC motor, Energy-saving, noise level below 50 dB, suitable for industrial and office use |
| Power Supply | Compatible with 230V AC, 50Hz |
| Installation | Suitable mounting brackets, weatherproof design |
The process involves:
- Reviewing the detailed technical specifications in the tender document.
- Ensuring supplied products meet or exceed these specifications.
- Providing OEM catalogues and technical datasheets during bid submission.
- Ensuring compliance during installation and testing phases.
All technical parameters must align with the standards specified in the tender documents to qualify for evaluation.
Financial Requirements
The estimated project budget ranges from Rs. 50 lakhs to Rs. 1.5 crore, depending on the quantity and specifications of the supplied items. The financial proposal should include a detailed cost breakdown:
| Item | Cost (INR) |
|---|---|
| Flood Lights (240W & 120W) | To be quoted per unit |
| BLDC Fans | To be quoted per unit |
| Installation & Testing | As applicable |
| Total Estimated Cost | Sum of all components |
Payment terms are as follows:
- 30% advance upon contract signing.
- 70% after successful delivery, installation, and testing.
- Final payment after submission of performance and warranty certificates.
Bidders must submit a financial bid in the prescribed format, ensuring transparency and compliance with the tender guidelines.
Documents 1
E-259 Tender Bharuch.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid and current GST Registration and PAN Card.
✓ Must submit Payment of Tender Fee of Rs. 590 and EMD as specified.
✓ Must possess OEM or OEM Authorization for the brands offered.
✓ Must provide Self Attested copies of the last 3 years' ITR, Profit & Loss statements, and Balance Sheets.
✓ Must submit Experience Certificates for similar projects executed within the last 3 years.
✓ Must include Performance Certificates with contact details from previous clients.
✓ Must submit Partnership Deed & Power of Attorney if applicable.
| Financial Qualification | Criteria |
|---|---|
| Minimum Turnover | Rs. 2 million in each of the last 3 years |
| Past Experience | At least 2 similar projects in electrical equipment supply |
| Certification | Valid OEM authorization and performance certificates |
Note: Bidders failing to meet these criteria will be disqualified from the bidding process.
Bidding Process
Process Timeline
1. Preliminary Stage
02-02-2026 16:02
2. Commercial Stage
02-02-2026 16:05
Required Forms
Preliminary
Tender fee & EMD
User Defined Template-Standard
Qualification Requirement
User Defined Template-Standard
Commercial
Price-Bid (Supply with Buy-Back)
User Defined Template-Standard
Required Documents
Stage - Preliminary Stage
1
Copy of Payment of Tender Fee
Required 2
Copy of Payment of EMD
Required 3
Self attested copy of PAN Card
Required 4
Self attested copy of GST Registration
Required 5
Detail of Firm (Proprietor/Partnership) Partnership deed & Power of Attorney if applicable
Required 6
OEM or OEM Authorization for Distributor/ Dealer/ Trader
Required 7
Self Attested copy of Last 3 Years ITR, P&L & Balance Sheet
Required 8
Self Attested properly filled copy of All Annexures of Tender Documents)
Required 9
Self Attested properly filled GTP from page 10 to 13 of tender document
Required 10
Experience PO/Completion or Performance certificate
Required 11
Performance certificate (with contact details) in support of successfully executed project is to be submitted with technical bid.
Required 12
OEM Catalogues/ Drawings
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender in Bharuch?
This tender involves the supply of Energy Saver LED Flood Lights (240W & 120W) from reputed brands such as Crompton, Philips, Surya, and others, along with BLDC Fans from brands like CGL, Orient, Usha, Bajaj, and Atomberg. The project aims to upgrade electrical infrastructure at various substations, offices, and control rooms under GETCO in Bharuch. The scope includes delivery, installation, testing, and providing OEM catalogues and warranty certificates. The total project completion period is 45 days from contract signing, emphasizing timely and quality delivery. Bidders must meet specified technical and eligibility criteria, including experience, certifications, and financial stability, to qualify for participation.
What are the key eligibility criteria for bidders?
Bidders must fulfill the following:
- Valid GST Registration and PAN Card.
- Payment of tender fee of Rs. 590 and submission of EMD.
- OEM or OEM authorization for the brands offered.
- Submission of last 3 years' ITR, P&L, and Balance Sheets.
- Proven experience with similar projects, supported by performance certificates.
- Partnership deed and Power of Attorney if applicable.
- Financial criteria include a minimum turnover of Rs. 2 million annually in the last 3 years.
Failure to meet these criteria will result in disqualification, so bidders should prepare all documents accordingly.
What technical specifications must the supplied products meet?
The flood lights should be 240W & 120W, energy-efficient, IP65 rated for outdoor use, and compatible with 230V AC, 50Hz power supply. Fans must feature BLDC motors, be energy-saving, operate below 50 dB noise level, and be suitable for industrial and office environments. All products must adhere to government safety standards and come with OEM catalogues and technical datasheets. Installation should include appropriate mounting brackets, and all equipment should be tested post-installation to ensure compliance. The specifications are detailed in the tender document, ensuring high standards of quality and energy efficiency.
How does the bidding process work and what are the important deadlines?
The bidding process involves: 1. Registration on the nProcure portal with a valid Digital Certificate. 2. Downloading tender documents. 3. Attending pre-bid meetings if scheduled. 4. Uploading technical and financial bids before the deadline. 5. Bid opening on February 2, 2026, at 16:02. 6. Evaluation based on technical compliance, experience, and cost. 7. Award notification to the successful bidder. Key deadlines include:
| Date | Event |
|---|---|
| 21-01-2026 | Bid submission start |
| 02-02-2026 | Bid submission end at 16:00 |
| 02-02-2026 | Bid opening at 16:02 |
| 15-02-2026 | Expected contract award |
All submissions must be completed within these timelines to ensure eligibility.
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Documents 1
E-259 Tender Bharuch.pdf
TENDER_DOCUMENT