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Open State Governments & UT NPROCURE

Government Tender for Providing and Erecting Temporary LED Screen & Videography for Republic Day 2026

Bid Publish Date

07-Jan-2026, 10:00 am

Bid End Date

17-Jan-2026, 12:00 pm

Value

₹2,08,679

Location

MAHISAGAR , GUJARAT

Progress

Issue07-Jan-2026, 10:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers a unique opportunity for experienced electrical and event management companies to bid for providing temporary LED screens and videography services for the District Republic Day 2026 celebration in Mahisagar, Gujarat. The project involves installation, setup, and dismantling of high-quality outdoor LED displays and professional videography to capture the event. The tender emphasizes technical excellence, timely delivery, and compliance with safety standards. Bidders must meet specific eligibility criteria, including valid licenses, experience in similar projects, and financial solvency. The project budget is approximately Rs. 2,08,678.63, with a bid validity of 90 days. The process is conducted online, with detailed instructions provided in the tender documents. This is an excellent opportunity for reputed electrical contractors, audiovisual service providers, and event organizers to showcase their expertise in delivering high-profile government events with professionalism and quality.

Scope Of Work

The scope of work for this tender includes:

  • Provision and installation of temporary LED screens suitable for outdoor district-level celebrations.
  • High-resolution LED display setup ensuring visibility from various distances.
  • Videography services for capturing the entire event, including rehearsals and main celebrations.
  • Dismantling and removal of all equipment post-event.
  • Compliance with technical specifications as detailed in the tender documents.

The process involves:

  1. Site assessment and preparation.
  2. Delivery of LED screens and videography equipment.
  3. Installation, calibration, and testing.
  4. Conducting rehearsals and final event coverage.
  5. Dismantling and cleanup.

Key deliverables include:

  • Fully functional LED screens with necessary power and connectivity.
  • Professional videography recordings.
  • Adherence to safety and quality standards.

Specifications and options are detailed in the tender documents available for download.

Parameter Specification
Screen Size To be specified in the tender
Resolution Minimum HD
Power Supply As per technical guidelines
Video Recording Full HD, professional quality

Bidders must ensure all technical parameters are met or exceeded.

Technical Specifications

Technical specifications include:

Parameter Requirement
LED Screen Size As specified in tender documents
Resolution Minimum HD (1280x720)
Brightness Suitable for outdoor daytime visibility
Power Supply 230V AC, stable supply
Videography Full HD, professional-grade equipment
Installation Secure mounting with safety standards
Connectivity Wired and wireless options

Bidders must follow the detailed technical guidelines provided in the tender documents, including calibration, safety measures, and quality assurance procedures. The installation process involves site assessment, delivery, setup, testing, and final approval before event commencement.

Financial Requirements

The estimated project cost is approximately Rs. 2,08,678.63. Bidders are required to submit a bid security (EMD) in the form of FDR, valid for at least 180 days, with the amount specified in the tender. The bid offer must remain valid for 90 days from the date of submission.

Cost Component Amount
Tender Fee Rs. 600
Estimated Cost Rs. 2,08,678.63
EMD Amount As specified in tender

Payment terms include:

  • 100% payment upon successful completion and acceptance.
  • Payment will be processed after submission of all required documents and compliance verification.
  • Any advance payments will be subject to conditions specified in the tender.

All financial proposals must be submitted electronically via the official tender portal, adhering to the prescribed format.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration in E-2 Class & above for electrical works.
  • ✓ Must possess a valid Electrical Contractor License (Renewal Receipt not accepted).
  • ✓ Must submit a solvency certificate issued in 2026, covering at least 20% of the tender amount.
  • ✓ Must provide Income Tax PAN Card and G.S.T. Certificate.
  • ✓ Must submit a scan copy of FDR for EMD valid for at least 180 days; exemption certificates are not accepted.
  • ✓ Must have experience with similar work, specifically temporary installation of LED screens and videography for district/state level programs in Gujarat, completed within the last five financial years.
  • ✓ Must submit Form 3A for at least one similar project, with project value not less than 50% of the tender amount.
Qualification Details
Registration Valid Electrical Contractor Registration (E-2 Class & above)
Solvency Minimum 20% of tender amount, issued in 2026
Experience At least one similar project in Gujarat within last five years
Documents All relevant certificates and licenses as specified

Failure to meet these criteria will disqualify the bidder.

Bidding Process

Process Timeline

1. Prelimary Stage

17-01-2026 12:05

2. Commercial Stage

17-01-2026 12:10

Required Forms

Prelimary

Tender Fee

User Defined Template-Secured

Required

EMD Details

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Prelimary Stage

1

Scan copy of D.D. for Tender Fee

Required
2

Scan copy of FDR for EMD (Minimum for 180 days) as mentioned above. Due to urgency of the work EMD will be converted into Security Deposit. (Exemption certificate or DD will not be considered)

Required
3

Scan copy of Nationalized / Schedule Bank Solvency.) (MIN 20 percentage of Amount put to Tender) (issued in current Calendar Year 2026)

Required
4

Scan copy of Income Tax Pan Card

Required
5

Scan copy of G.S.T. Certificate

Required
6

Scan copy of Valid Contractor Registration in E-2 Class & above. (Electrical)

Required
7

Scan copy of Valid Electrical Contractor License (Renewal Receipt will not be considered)

Required
8

Scan copy of Form 3A of one similar work of State/District level Program in Gujarat State (Work carried out under State Government only) completed in last Five Financial years for an amount not less than 50 percentage of Amount put to Tender. Form 3A issued by Event Management Company will not be considered. Similar nature of work means having Experience of Temporary installation of LED screen, and Videography.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves providing and installing temporary LED screens and professional videography services for the District Republic Day 2026 celebration at Diwada Colony, Mahisagar, Gujarat. The work includes site assessment, setup, calibration, event coverage, and dismantling, ensuring high-quality visual and audio presentation for the event scheduled on 26th January 2026.

What are the eligibility criteria for bidders?

Bidders must hold valid Electrical Contractor Registration (E-2 Class & above), possess a valid Electrical Contractor License, and submit solvency certificates issued in 2026 covering at least 20% of the tender amount. Experience in similar LED and videography projects within Gujarat over the last five years is mandatory, along with all relevant licenses, PAN, and G.S.T. certificates.

How can I participate in the bidding process?

Interested bidders should download the tender documents from the official portal, attend the training sessions organized weekly, and submit their bids electronically before the deadline of 17th January 2026 at 12:00 PM. The process involves online submission of technical and financial proposals, followed by evaluation and bid opening as scheduled.

What technical specifications are required for the LED screens and videography?

The LED screens must have minimum HD resolution (1280x720), suitable brightness for outdoor use, and be securely mounted. Videography should be full HD quality, with professional-grade equipment. All setup must comply with safety standards, and calibration should ensure optimal visibility and recording quality, as detailed in the tender documents.

What is the estimated budget for this project?

The approximate project cost is Rs. 2,08,678.63. The tender includes a tender fee of Rs. 600, and the bid security (EMD) must be submitted in the form of an FDR valid for at least 180 days. Payment terms specify full payment upon successful completion, with the bid validity set for 90 days from submission.

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