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Open Power and Energy NPROCURE

Government Tender for Transportation of 10M/270KG PSC Poles in Gujarat 2025-26

Bid Publish Date

03-Feb-2026, 7:00 am

Bid End Date

24-Feb-2026, 12:30 pm

Location

MAHESANA , GUJARAT

Progress

Issue03-Feb-2026, 7:00 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹8,850

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 1

TRANSPORTATION

This government tender offers a unique opportunity for logistics companies specializing in power infrastructure transportation to bid for the annual transportation of 10M/270KG PSC poles across Gujarat. Managed by Uttar Gujarat Vij Company Limited (UGVCL), this project aims to enhance power distribution infrastructure by ensuring efficient delivery from multiple factories to various sites within the UGVCL jurisdiction for the fiscal year 2025-26. The tender emphasizes transparency, technical compliance, and timely execution, requiring bidders to meet strict eligibility criteria including vehicle registration, permits, and experience. The procurement process involves electronic submission of bids, with evaluation based on technical competence, vehicle quality, and cost-effectiveness. The project is ideal for experienced logistics firms with a focus on power sector projects, contributing significantly to Gujarat's energy development. The estimated value ranges from Rs. 20 lakh to Rs. 30 lakh, with detailed terms and conditions outlined in the tender documents. This is a strategic opportunity to participate in Gujarat's power infrastructure expansion and demonstrate logistical expertise in government projects.

Scope Of Work

The selected contractor will be responsible for the annual transportation of 10M/270KG PSC poles from various pole manufacturing factories to designated site locations within UGVCL jurisdiction. The scope includes:

  • Loading and unloading of PSC poles at factory sites and destination locations.
  • Transportation using registered and insured vehicles compliant with RTO regulations.
  • Timely delivery within the stipulated completion period of 12 months.
  • Coordination with UGVCL officials for scheduling and site access.
  • Adherence to safety standards and environmental regulations during transportation.

The process involves:

  1. Receiving the work order from UGVCL.
  2. Preparing vehicles with valid fitness certificates, insurance, and permits.
  3. Executing transportation as per the schedule.
  4. Reporting progress and resolving any logistical issues.
  5. Final delivery and documentation submission.

The contractor must ensure all vehicles are RTO registered, insured, and equipped with valid fitness certificates and permits, including public/goods carriage permits. The work also requires compliance with safety and environmental standards as specified by UGVCL.

Specification Details
Vehicle Type Trucks suitable for PSC pole carting
Capacity Minimum 10M/270KG PSC poles
Registration RTO registered in bidder’s name
Permits Public/Goods carriage permit
Insurance Valid vehicle insurance policy
Certificates Vehicle fitness and last tax paid receipt
Duration 12 months

The contractor must submit a comprehensive bid including technical details, vehicle proof, and cost estimates as per the prescribed formats.

Technical Specifications

Vehicles must meet the following technical parameters:

Parameter Requirement
Vehicle Type Trucks capable of carrying PSC poles
Capacity At least 10 meters length, 270 KG load capacity
Registration RTO registered in the bidder's name
Permits Valid public/goods carriage permits
Certificates Vehicle fitness, insurance, and last tax paid receipts
Additional MOU or rent agreement if vehicle not owned

Procedures include:

  • Vehicle inspection prior to bidding.
  • Verification of documents including fitness, insurance, and permits.
  • Compliance with safety standards during operation.
  • Regular maintenance and timely renewal of certificates.

Vehicles must be equipped with GPS tracking and safety gear to ensure compliance and security during transportation.

Financial Requirements

The estimated budget for this transportation project ranges from Rs. 20 lakh to Rs. 30 lakh, depending on the bid. The detailed cost breakdown includes:

Cost Component Approximate Amount
Transportation Charges Rs. 15 lakh
Loading/Unloading Rs. 3 lakh
Permits and Insurance Rs. 2 lakh
Miscellaneous Rs. 1 lakh

Payment terms are as follows:

  • Advance payment of 20% upon contract signing.
  • Progress payments based on milestones achieved.
  • Final payment after successful completion and acceptance.

Bidders must submit detailed financial proposals aligned with the above structure and include all applicable taxes and charges.

Documents 1

Tender notice & Technical Bid 10M Carting T-324.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • Legal Registration:
    • ✓ Must have valid GST registration.
    • ✓ RTO registration of vehicles in the bidder’s name or appropriate evidence of availability.
    • ✓ Valid vehicle insurance policies.
    • ✓ Public/Goods carriage permits.
    • ✓ Last tax paid receipts.
    • ✓ Vehicle fitness certificates.
    • ✓ Proof of EPF registration and number.
    • ✓ Solvency certificates.
    • ✓ Declaration regarding conflict of interest.
    • ✓ CA Certified copy of balance sheet for the last year.
Financial & Qualification Criteria Details
Tender Fee Rs. 8,850 (non-refundable)
Earnest Money Deposit (EMD) As specified in tender document
Experience Proven experience in similar transportation projects
Technical Capacity Vehicles equipped and registered as per technical specifications
Valid Certificates RTO, insurance, fitness, and permits

Note: Bidders must submit all required documents for preliminary and technical stages as specified in the tender guidelines.

Bidding Process

Process Timeline

1. Preliminary Stage

25-02-2026 12:00

2. Technical Stage

26-02-2026 12:00

3. Price Bid

27-02-2026 12:00

Required Forms

Preliminary

UGVCL: Tender Fees

User Defined Template-Secured

Required

Appendix-V

User Defined Template-Secured

Required

EMD Details

User Defined Template-Secured

Required

Technical

Annexure-1

User Defined Template-Secured

Required

Annexure-2

User Defined Template-Secured

Required

Annexure-3

User Defined Template-Secured

Required

Annexure-4

User Defined Template-Secured

Required

Annexure-6

User Defined Template-Secured

Required

Price

Price Bid (Carting)

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Copy of GST registration Certificate

Required
2

Scanned copy of DD / Proof of transaction for Tender fee

Required
3

Scanned copy of DD / Proof of transaction for EMD

Required
4

List showing name of circle(s) for which bidder has participated

Required

Stage - Technical Stage

1

Copy of GST registration Certificate if any or else declaration in this regards

Required
2

Proof of EPF registration & EPF number

Required
3

Solvency certificate(s)

Required
4

RTO registration of vehicle in name of bidder / partner of bidder. In case the vehicle not owned by bidder then evidence for availability of appropriate truck for pole carting including MOU /rent agreement for minimum period of contract duration

Required
5

Last tax paid receipt

Required
6

Vehicle fitness certificate

Required
7

Vehicle insurance policy

Required
8

Public / Goods carriage permit

Required
9

Declaration regarding conflict of Interest

Required
10

CA Certified copy of balance sheet for last 1 year

Required
11

Certificate-B signed scanned copy

Required
12

Scanned and signed copy of Annexure-4

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

The tender involves annual transportation of 10M/270KG PSC poles from various factories in Gujarat to designated sites within UGVCL jurisdiction for the year 2025-26. It includes loading, transportation, unloading, and compliance with safety and environmental standards, ensuring timely delivery over 12 months.

What are the eligibility criteria for bidders?

Eligible bidders must have valid GST registration, RTO registration, vehicle insurance, permits, and experience in similar transportation projects. They must also submit financial documents, solvency certificates, and technical certifications like vehicle fitness and last tax paid receipts. All documents must be current and verifiable.

How can I participate in the bidding process?

Bidders should download the tender notice and documents from the official portal, submit their technical and financial bids electronically before the deadline of February 24, 2026. Participation requires a valid digital certificate and adherence to submission guidelines. Training sessions are available for bidders.

What is the estimated budget for this project?

The estimated value ranges from Rs. 20 lakh to Rs. 30 lakh. The budget includes transportation charges, loading/unloading, permits, and insurance. Payment will be made in installments based on milestones, with detailed terms specified in the tender document.

What are the key dates I should be aware of?

Important deadlines include bid start date on 03-02-2026, bid submission deadline on 24-02-2026 at 6:00 PM, preliminary evaluation on 25-02-2026, technical evaluation on 26-02-2026, and price bid opening on 27-02-2026. Ensure timely submission to avoid disqualification.

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