Custom Bid for Services - Monthly Charges for 02 Nos E Rickshaws with drivers for 24 Hrs on all day
North Eastern Railway
LUCKNOW, UTTAR PRADESH
Posted:
10 September 2025
Closed:
1 October 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Truck Hiring with Drivers & Diesel in Rajkot - 2 Years Contract
Progress
Issue20-Jan-2026, 8:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
This government tender offers an opportunity for qualified transport service providers to secure a 2-year contract for hiring trucks with drivers and diesel in Rajkot. Managed by Paschim Gujarat Vij Company Limited (PGVCL), the tender aims to ensure reliable logistics support for RSO, Rajkot & Divisional Store operations under the City Circle Office. Bidders must meet strict eligibility criteria, including technical and financial qualifications, to participate in this open procurement process. The tender involves comprehensive documentation, including tender fees, EMD, vehicle details, and certifications. The project emphasizes transparency, quality service, and adherence to government standards, making it ideal for experienced transport companies seeking government contracts in Gujarat. The estimated value of the contract is approximately INR 20 lakh, with detailed scope, technical specifications, and evaluation criteria provided to ensure competitive and compliant bidding.
Scope Of Work
The scope of work includes:
- Provision of trucks with drivers and diesel for a 2-year period to support PGVCL operations in Rajkot.
- Vehicles must be available 24 hours daily to meet operational demands.
- Vehicles should be compliant with all RTO regulations and properly registered.
- Installation of GPRS system on each vehicle, with installation costs borne by the contractor.
- Vehicle specifications must meet the standards outlined in the technical specifications section.
- Operational support including timely pickup and drop, maintenance, and adherence to safety protocols.
The process involves:
- Submission of technical and financial bids via the e-procurement portal.
- Technical evaluation based on submitted documents and vehicle specifications.
- Financial evaluation considering bid amount and compliance.
- Final selection based on evaluation scores and eligibility.
The contract mandates compliance with all applicable laws, safety standards, and quality benchmarks. The successful bidder will be responsible for maintaining the fleet, ensuring timely service, and providing all necessary documentation and certifications.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Type | Trucks suitable for cargo transport |
| Engine Capacity | Minimum 1500 cc |
| Fuel Type | Diesel |
| GPRS System | Installed and operational |
| Vehicle Age | Not more than 5 years |
| Registration | Valid RTO registration |
| Insurance | Comprehensive insurance coverage |
Process for technical compliance:
- Submit vehicle documents as per eligibility.
- Ensure GPRS installation and certification.
- Conduct vehicle inspection if required.
- Confirm vehicle readiness before deployment.
Vehicles must adhere to safety, emission, and operational standards specified by RTO and government regulations.
Financial Requirements
The estimated contract value is approximately INR 20 lakh, covering vehicle hire, fuel, and driver wages over 2 years. The bidder must submit a bid with a detailed cost breakdown, including:
| Cost Component | Approximate Amount |
|---|---|
| Vehicle Rental | INR 12 lakh |
| Driver Wages | INR 5 lakh |
| Diesel | INR 2 lakh |
| GPRS Installation | Included in bid |
Payment terms are as follows:
- Milestone Payments based on project progress.
- Monthly payments upon submission of invoice and compliance report.
- Final settlement after completion of the contract period.
Bidders must ensure financial stability and provide proof of funds or bank statements if required.
Documents 1
E-TENDER NO 151 FOR truck2026.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid GST registration and relevant vehicle registration certificates.
✓ Must submit tender fees and Earnest Money Deposit (EMD) as specified.
✓ Must provide scanned copies of all required documents including PAN card, driving license, P.F certificate (or notarized surety), insurance policy, PUC, RTO passing certificate, tax receipts, RC book, and annexures.
✓ If providing new vehicles, bidders must submit quotations with consent on Rs. 300 stamp paper, matching vehicle details.
✓ Must undertake installation of GPRS system, with installation costs borne by the contractor.
| Criterion | Requirement |
|---|---|
| Financial Qualification | Minimum turnover of INR 10 lakh in the last financial year |
| Experience | Proven experience in vehicle hiring or logistics services |
| Technical Capability | Vehicles compliant with RTO standards and equipped with GPRS |
| Certification | Valid GST, PAN, and vehicle documents |
| Legal | No pending legal cases or violations related to transport services |
Bidders must meet all criteria to qualify for technical and financial evaluation.
Bidding Process
Process Timeline
1. TECHNICAL BID
13-02-2026 00:00
2. PRICE BID
17-02-2026 00:00
Required Forms
TECHNICAL
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
PRICE
Vehicle Hiring
User Defined Template-Secured
Required Documents
Stage - TECHNICAL BID
1
1. Copy of Tender Fees & E.M.D.
Required 2
2. The Scan copy of tender duly signed, stamped with company’s seal must be Uploaded with the bid.
Required 3
3. Scan Copy of “PAN CARD” dully attested.
Required 4
4. Scan Copy of driving licence of driver dully attested
Required 5
5. Scan Copy of P.F Certificate or if P.F not applicable than surety on 300 Rs. stamp paper duly notarized
Required 6
6. Scan Copy of Insurance Policy dully attested.
7
7. Scan Copy of PUC dully attested.
8
8. Scan Copy of R.T.O. Passing Certificate dully attested.
9
9. Scan Copy of R.T.O tax receipt dully attested.
10
10. Scan Copy of R.C. book of vehicle dully attested.
11
11. Annexure –A
Required 12
12. Scan copy of GST Registration dully attested (If as case may be applicable)
Required 13
13. In case of bidder wants to provide new vehicle then they must have to submit the quotation of vehicle with consent on Rs. 300/- stamp paper for the time period in which new vehicle will provide. Further, he has to submit the quotation of new vehicle in the name of tenderer only and it should not be mismatched with eachother.
14
14. Undertaking of installation of GPRS system. Installation cost to be born by contractor.
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves hiring trucks with drivers and diesel for 24-hour operations in Rajkot, supporting PGVCL activities. The scope includes vehicle provision, GPRS installation, maintenance, and compliance with RTO standards, for a 2-year contract with detailed technical and safety requirements.
Who is eligible to participate in this tender?
Eligible bidders must have valid GST registration, vehicle registration, and experience in vehicle hiring or logistics. They must submit all required documents, including PAN, driving license, P.F certificate, insurance, and annexures. Experience in government contracts is preferred.
What are the key dates and deadlines for submission?
The bid submission starts on 20-01-2026 and closes on 11-02-2026 at 6:00 PM. Technical evaluation occurs on 13-02-2026, followed by price bid opening on 17-02-2026. The final contract award is scheduled for 20-02-2026. All submissions must be completed before deadlines to qualify.
What are the technical specifications for the vehicles?
Vehicles must be diesel trucks with engine capacity of at least 1500 cc, not older than 5 years, and equipped with GPRS systems. They should have valid RTO registration, insurance, and PUC certificates. Vehicle condition and compliance are critical for evaluation.
How is the bidding process conducted?
Bidders must download tender documents, submit technical and financial bids online, and ensure all documents are uploaded correctly. The technical evaluation will be completed first, followed by financial bid opening. The highest scoring bidder will be awarded the contract, with strict adherence to deadlines and documentation requirements.
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Documents 1
E-TENDER NO 151 FOR truck2026.pdf
TENDER_DOCUMENT