Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead to Underground Power Lines in Veraval GIDC

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for experienced contractors to execute a turnkey project involving the conversion of overhead power lines into underground networks at Veraval GIDC. The scope includes site survey, design, procurement, installation, testing, and documentation, ensuring modernization and enhanced safety of power distribution infrastructure. Managed by Paschim Gujarat Vij Company Limited, this project emphasizes quality, timely delivery, and compliance with technical standards. Bidders must demonstrate technical expertise, financial stability, and adherence to eligibility criteria, including submission of necessary documents like GST, PAN, and project experience. The tender process involves preliminary, technical, and price evaluation stages with strict deadlines. This initiative aligns with government objectives to improve regional power reliability and safety, offering significant business opportunities for power sector contractors and infrastructure developers. The project is structured under a single currency procurement process with clear milestones, evaluation criteria, and documentation requirements, making it an ideal platform for qualified bidders to contribute to regional power infrastructure enhancement.

Scope Of Work

• Conduct comprehensive site survey and detailed engineering design for underground cable network conversion.
• Procure all materials and equipment required for the project, including cables, GIS mapping tools, and asset tags.
• Transport, load, unload, and store materials securely at the site.
• Install underground power cables with precision, ensuring minimal disruption to existing infrastructure.
• Perform testing and commissioning of the new underground network, adhering to all technical standards.
• Provide detailed documentation, including GIS and Geo Urja mapping, asset tagging, and project reports.

The process involves:

  1. Site survey and design approval.
  2. Procurement of materials and equipment.
  3. Transportation and storage.
  4. Installation of underground cables.
  5. Testing, commissioning, and documentation.
Item Specification
Cable Type High Voltage Underground Power Cables
Length As per site survey
GIS Mapping Developed by GUVNL
Asset Tagging Complete and accurate
Documentation Final project report and GIS maps

Technical Specifications

Parameter Requirement
Cable Type High Voltage Underground Power Cables
Voltage Level 11 kV and below
GIS Mapping Developed by GUVNL, compatible with Geo Urja
Asset Tagging Durable, weather-resistant tags
Testing As per BIS standards and project specifications

Bidders should follow sequential procedures:

  • Review technical specifications in the tender documents.
  • Prepare technical bid including certifications.
  • Ensure all technical documentation is duly signed and sealed.
  • Submit technical bid before deadline.

Financial Requirements

The estimated project cost ranges between Rs. 50 lakh to Rs. 2 crore, based on project scope and materials. The financial bid must include detailed cost breakdowns, including material costs, labor, transportation, and contingencies. Payment terms are structured as follows:

  • 30% advance upon contract signing.
  • 50% during project execution based on milestones.
  • 20% after successful commissioning and documentation.
    Cost Component Percentage
    Material 50%
    Labor 30%
    Transportation 10%
    Contingency 10%

All payments are subject to approval of work progress and compliance with contractual terms.

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Eligibility Criteria

✓ Must have valid GST registration and PAN.
✓ Must submit original receipts for tender fee and EMD via RTGS/NEFT/Online Payment.
✓ Must provide self-certified copies of GST Registration, PAN, and other statutory documents.
✓ Demonstrate technical capability through past project experience in underground power cable installation.
✓ Financial stability with net worth and liquid assets as per tender requirements.

Qualification Minimum Requirement
Turnover Rs. X crore in last 3 years
Experience Successful completion of similar projects
Certification Valid ISO or relevant industry certifications
MSME Status If applicable, self-certified MSME documents
Legal Status Certificate of Incorporation / Partnership deed

✓ Bidders must comply with all eligibility conditions specified in the tender documents.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-50

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, designing, procurement, installation, testing, and commissioning of underground power cable networks to replace overhead lines at Veraval GIDC. It includes GIS mapping, asset tagging, and comprehensive documentation, aiming to modernize power infrastructure under a turnkey contract.

Who can participate in this tender?

Eligible bidders must be registered power infrastructure contractors with relevant technical and financial capabilities. They should possess valid GST and PAN, and demonstrate experience in similar underground cable projects. MSME status can provide additional eligibility benefits.

What are the key deadlines for bid submission?

The bid submission opens on 05-12-2025 at 18:30 and closes on 29-12-2025 at 18:00. The technical bid will be opened on 30-12-2025, followed by evaluation, with the price bid opening scheduled for 12-01-2026. All dates are critical and must be adhered to.

What documents are required for bid submission?

Bidders must submit preliminary documents like tender fee receipt, EMD receipt, GST registration, PAN, and legal certificates. For the technical stage, documents include JV agreements, technical certifications, experience proofs, and compliance affidavits. All documents should be self-certified and in prescribed formats.

How will the evaluation of bids be conducted?

Bids will be assessed based on technical competence, experience, financial competitiveness, and eligibility compliance. A detailed scoring matrix assigns weightages to each factor, with minimum thresholds for technical and experience criteria. Only bids meeting all thresholds will be considered for award.

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