Open Power and Energy NPROCURE

Government Tender for Turnkey Contract: 11 KV MVCC Installation in Botad Division

Bid Publish Date

20-Dec-2025, 10:00 pm

Bid End Date

23-Jan-2026, 6:00 pm

Value

₹29,52,67,970

Location

RAJKOT , GUJARAT

Progress

Issue20-Dec-2025, 10:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 13

ELECTRICAL MATERIAL UNLOADING CONDUCTOR TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER PRELIMINARY REPORT APFC PANEL FUME HOODS TURNKEY POWER WIRE WIRELESS NETWORK

This government tender offers a unique opportunity for experienced electrical contractors to undertake a comprehensive turnkey project for the installation of 11 KV Medium Voltage Covered Conductor (MVCC) in the Botad Division of PGVCL, Gujarat. The project encompasses all phases from site survey, designing, procurement, transportation, installation, to testing and commissioning, ensuring a reliable upgrade of the power distribution network. With an estimated value of approximately INR 295.27 million, the tender emphasizes quality, safety, and timely execution. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and regulatory compliance. The process involves multiple evaluation stages, culminating in the award of a contract for infrastructure enhancement in Gujarat's power sector. This is an excellent opportunity for qualified firms to contribute to the region’s energy infrastructure development, supporting government initiatives for reliable and efficient power supply.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and assessment.
  • Designing the electrical layout and infrastructure for MVCC installation.
  • Procuring all materials, including MVCC, accessories, poles, and safety equipment.
  • Loading, transportation, and unloading of materials to the project site.
  • Handling and storage of all items in accordance with safety standards.
  • Installing MVCC, poles, and accessories as per approved drawings.
  • Testing all installed equipment for compliance with technical specifications.
  • Commissioning the system and ensuring operational readiness.
  • Documentation of all activities, including test reports and as-built drawings.

Key deliverables include:

  • Complete installation of MVCC with accessories.
  • Properly erected poles and supporting infrastructure.
  • Testing and commissioning reports.
  • Final project documentation.

The process involves:

  1. Submission of bid documents.
  2. Technical evaluation.
  3. Price bid opening.
  4. Contract award and project execution.

The project must adhere to the specifications detailed in the tender documents, including safety, quality, and environmental standards, with all work completed within the stipulated timeline.

Technical Specifications

The technical specifications include:

Parameter Requirement
Voltage Level 11 KV AC
Conductor Type AL-59 ACS Medium Voltage Covered Conductor
Accessories Poles, insulators, clamps, and connectors as per approved drawings
Poles Suitable for medium voltage distribution, durable and weather-resistant
Testing Must meet BIS standards and documented in notarized Type Test Reports

Procedures involve:

  1. Reviewing technical drawings.
  2. Procuring certified materials.
  3. Conducting on-site installation as per design.
  4. Performing testing and commissioning following standard protocols.

All technical activities must comply with applicable safety and quality standards, with documentation maintained for audit and verification.

Financial Requirements

The project budget is approximately INR 295.27 million, with detailed cost components including materials, labor, transportation, and testing. The payment schedule is as follows:

  • 10% advance payment upon contract signing.
  • 40% after completion of 50% of installation work.
  • 40% after successful testing and commissioning.
  • 10% retention after final acceptance.

Bidders must submit a detailed financial proposal with breakdowns aligned with the tender documents. All costs should be inclusive of applicable taxes and duties. Payment will be made through bank transfer upon submission of approved invoices and certification of work completion.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GST registration and PAN.
  • ✓ Must submit original receipts of tender fee and EMD payment through RTGS/NEFT/Online modes.
  • ✓ Must provide self-certified copies of MSME registration, if applicable.
  • ✓ Must submit a signed JV agreement and undertaking, if applicable.
  • ✓ Must demonstrate technical capability with relevant project experience.
  • ✓ Must provide financial documents such as net worth, MAAT, and liquid assets.
  • ✓ Must have vendor registration with GUVNL and its subsidiaries.
  • ✓ Must submit notarized Type Test Reports for all items as per BoQ.
Qualification Criteria Minimum Requirement
Turnkey project experience At least 3 completed projects in MV distribution
Financial stability Net worth of at least INR 50 million
Technical certifications Valid BIS licenses and relevant certifications

All submissions must be complete and conform to the specified formats and documentation requirements to qualify for evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

27-01-2026 11:00

2. TECHNICAL STAGE

11-02-2026 11:00

3. PRICE BID

25-02-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

Price Bid - PGVCL

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves a turnkey project for the installation of 11 KV Medium Voltage Covered Conductor (MVCC) with accessories and poles in the Botad Division. It covers site survey, designing, procurement, transportation, installation, testing, and commissioning, ensuring a complete solution for power distribution enhancement.

Who is eligible to participate in this tender?

Eligible bidders must have:

  • Valid GST and PAN registration
  • Proven experience in medium voltage distribution projects
  • Financial stability with net worth above INR 50 million
  • Vendor registration with GUVNL and subsidiaries
  • Necessary technical certifications and notarized Type Test Reports.
    Please review the detailed eligibility criteria in the tender documents for full requirements.
What are the key dates for bid submission and evaluation?

Bids can be submitted starting 20-12-2025 and must be received by 23-01-2026. The technical evaluation will be conducted on 27-01-2026, followed by price bid opening on 25-02-2026. Ensure timely submission to avoid disqualification.

How is the evaluation process structured?

Evaluation is based on:

  • Technical capability and project experience (50%)
  • Financial stability and cost (30%)
  • Compliance with technical specifications (20%)
    Minimum technical score of 70% is required for qualification. The process emphasizes quality, experience, and cost-effectiveness.
How can I contact the tender issuing authority?

For inquiries, contact:
Chief Engineer (Tech)
Paschim Gujarat Vij Company Limited
Email: [email protected]
Address: Reg. & Corporate Office, “Paschim Gujarat Vij Seva Sadan”, Off Nana Mava Road, Laxminagar, Rajkot - 360004.
All communications should include the tender reference number PGVCL/Tech/SI/30.

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