Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Lines to Underground Cable Network at Chitra Subdivision

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a comprehensive opportunity for experienced contractors to undertake a turnkey project for converting overhead power lines into underground cable networks at Chitra Subdivision, Bhavnagar Circle, Gujarat. The project involves site survey, design, procurement, installation, testing, and commissioning of underground cables with GIS mapping and asset tagging, aimed at enhancing power supply reliability and safety. The tender is issued by Paschim Gujarat Vij Company Limited and targets qualified power infrastructure firms with proven experience in underground cabling, GIS mapping, and power system upgrades. The project scope includes detailed documentation, asset tagging, and adherence to standards such as IEC, BIS, and GUVNL guidelines. The procurement process emphasizes transparency, with clear deadlines, evaluation criteria, and submission requirements. This is an excellent opportunity for companies specializing in power distribution infrastructure, GIS technology, and civil electrical works to contribute to Gujarat’s power sector modernization initiatives.

Scope Of Work

The scope of work for this turnkey project includes:

  • Conduct comprehensive site survey and assessment.
  • Design the underground cable network with GIS mapping and asset tagging.
  • Procure all necessary materials, including cables, GIS equipment, and accessories.
  • Transport and unload materials at the site.
  • Install underground cables and associated accessories following approved drawings and standards.
  • Perform testing and commissioning of the installed network.
  • Provide detailed documentation, including as-built drawings and asset tags.

The process involves:

  1. Initial site survey and assessment.
  2. Finalization of design and GIS mapping.
  3. Procurement of materials and equipment.
  4. Transportation and storage at site.
  5. Installation of underground cables and GIS assets.
  6. Testing, commissioning, and handover.

Key deliverables include detailed survey reports, design documents, procurement records, installation reports, and commissioning certificates. The project must adhere to all applicable safety and quality standards, with completion as per the schedule specified in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cable Type High-quality, GIS-compatible underground cables conforming to BIS standards
GIS Equipment Accurate asset tagging with GIS mapping accuracy of ±X meters
Installation Standards As per IEC, BIS, and GUVNL guidelines
Testing Insulation resistance, continuity, and dielectric strength tests
Documentation As-built drawings, asset tags, and GIS data files in specified formats

Sequential procedures involve:

  1. Site assessment and survey.
  2. Design approval.
  3. Procurement of specified materials.
  4. Installation following approved drawings.
  5. Testing and quality checks.
  6. Final commissioning and documentation.

All materials and equipment must be compliant with BIS and GUVNL standards, with certificates available for verification.

Financial Requirements

The estimated project budget ranges from Rs. [minimum amount] to Rs. [maximum amount], inclusive of all costs. The financial breakdown includes:

Cost Component Estimated Cost
Materials Rs. [amount]
Labour Rs. [amount]
Transportation Rs. [amount]
Testing & Commissioning Rs. [amount]
Documentation & Asset Tagging Rs. [amount]

Payments will be made in installments based on project milestones:

  • 10% advance upon contract signing.
  • 40% after completion of installation.
  • 30% after successful testing.
  • 20% on project completion and handover.

All payments are subject to submission of requisite documents and approval by the designated authority.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must be a registered power infrastructure contractor with valid licenses.
  • ✓ Must submit a scan copy of the original receipt of tender fee payment via RTGS/NEFT/Online Payment.
  • ✓ Must provide a scan copy of the EMD receipt or bank guarantee.
  • ✓ Must hold valid GST registration and PAN details.
  • ✓ Should have relevant experience in underground cable installation and GIS mapping.
  • ✓ Must submit self-certified copies of financial statements demonstrating net worth and liquid assets.
  • ✓ MSME status, if applicable, should be supported with self-certified documents.
Qualification Requirements Details
Minimum turnover Rs. [specified amount]
Experience in similar projects At least [number] completed projects
Financial stability Net worth of Rs. [specified amount]

Additional documents as specified in the tender notice are mandatory for qualification.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-22

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to engage qualified contractors for the turnkey conversion of overhead power lines into underground cable networks at Chitra Subdivision, Bhavnagar Circle. The project includes site survey, design, procurement, installation, testing, commissioning, and documentation to enhance power distribution safety, reliability, and efficiency.

What are the key eligibility criteria for bidders?

Bidders must submit valid GST registration, PAN, and experience in underground cable installation. They should provide original receipts of tender fee and EMD, demonstrate financial stability with relevant documents, and meet technical experience requirements. MSME status, if applicable, must be supported with self-certified documents.

What is the scope of work involved in this project?

The scope includes site survey, GIS-based design, procurement, transportation, underground cable installation, asset tagging, testing, and commissioning. The project follows standards like IEC, BIS, and GUVNL guidelines, with detailed documentation including as-built drawings and GIS data files.

How will the bidding process be conducted?

The process involves downloading tender documents, submitting bid fee and EMD, preparing technical and financial bids, bid opening, technical evaluation, and final award. Bids must conform to specified formats and deadlines, with public bid opening scheduled for 30-12-2025.

What are the important deadlines for this tender?

Key dates include bid submission start on 05-12-2025, bid submission end on 29-12-2025, bid opening on 30-12-2025, technical evaluation on 05-01-2026, and price bid opening on 12-01-2026. Bidders should ensure timely submission to avoid disqualification.

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