Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Lines to Underground Cable Network at Chitra Subdivision

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers an excellent opportunity for experienced contractors to undertake a turnkey project involving the conversion of overhead power lines into underground cable networks at Chitra Subdivision, Gujarat. The project includes site survey, design, procurement, installation, GIS mapping, and asset tagging, aimed at improving power reliability and safety. The tender emphasizes compliance with technical standards, timely completion, and transparency. Bidders must meet specific eligibility criteria, including proven experience, financial stability, and regulatory compliance. The project is structured in multiple evaluation stages, with detailed technical and financial assessments. The estimated project value ranges from INR 50 million to INR 70 million, with payments linked to project milestones. This is a significant opportunity for power infrastructure firms seeking government contracts to demonstrate expertise in underground cable installation, GIS integration, and asset management, contributing to a modern, efficient power distribution network in Gujarat.

Scope Of Work

• Conduct detailed site survey and assessment of existing overhead power lines.
• Design underground cable network with Ring Main System integration.
• Procure all necessary materials, including cables, GIS equipment, and asset tags.
• Load, transport, and unload materials to the project site.
• Install underground cables, GIS mapping, and asset tagging as per approved designs.
• Perform testing, commissioning, and documentation of the entire system.
• Ensure safety standards and compliance with applicable codes.

The process involves:

  1. Site survey and design approval.
  2. Procurement of materials and equipment.
  3. Transportation and storage.
  4. Installation and underground cable laying.
  5. GIS mapping and asset tagging.
  6. Testing, commissioning, and handover.
Item Specification
Cable Type Underground power cables conforming to BIS standards
GIS Equipment Compatible with GUVNL GIS mapping system
Asset Tagging Durable, weather-resistant tags with unique identifiers
Completion Period As per tender document attached

The contractor must ensure minimal disruption during installation and adhere to safety protocols throughout the project.

Technical Specifications

Parameter Specification
Cable Type BIS-compliant underground power cables suitable for 11 kV systems
GIS Equipment Compatible with GUVNL GIS mapping standards
Asset Tagging Weatherproof, RFID-enabled tags
Testing Standards As per IEC and BIS standards

The project involves sequential steps:

  1. Site assessment and survey.
  2. Design approval and material procurement.
  3. Underground cable laying and GIS setup.
  4. Asset tagging and documentation.
  5. System testing and commissioning.
  6. Final handover and documentation.

All technical equipment and materials must meet BIS and IEC standards, with proper certification and notarized test reports available for review.

Financial Requirements

The estimated project value ranges from INR 50 million to INR 70 million, depending on final design and material costs. The budget breakdown includes:

Component Estimated Cost
Materials INR 30 million
Labour & Installation INR 15 million
Transportation & Storage INR 5 million
Testing & Commissioning INR 2 million
Contingency & Miscellaneous INR 3 million

Payments will be made in installments linked to project milestones:

  • 10% advance upon contract signing.
  • 40% after completion of underground cable laying.
  • 30% post GIS mapping and asset tagging.
  • 20% after successful testing and commissioning.
    All payments are subject to submission of relevant certification and documentation.

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Eligibility Criteria

✓ Must have valid registration with GUVNL or its subsidiaries (PGVCL, DGVCL, MGVCL, UGVCL, GETCO, GSECL).
✓ Proven experience in executing underground cable installation projects of similar scope.
✓ Financial stability with average annual turnover of at least [specify amount] over the last three years.
✓ Submission of all required documents including:

  • RTGS/NEFT payment receipts for tender fee and EMD
  • GST registration certificate
  • PAN card
  • Duly signed technical and financial bid forms
  • JV agreement and undertaking (if applicable)
    Financial Qualification Minimum Annual Turnover Minimum Net Worth
    Requirement [Specify amount] [Specify amount]
    ✓ Demonstrated capability to complete projects within stipulated timelines.
    ✓ Compliance with safety and environmental standards.
    ✓ No pending legal disputes or violations against the bidder.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-21

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

The primary objective is to convert existing overhead 11 kV HT and LT power lines into underground cable networks with GIS mapping, asset tagging, and comprehensive installation, enhancing power reliability and reducing outages in the Chitra Subdivision area.

Who is eligible to bid for this project?

Eligible bidders must have valid GUVNL registration, proven experience in underground cable projects, financial stability with adequate turnover, and compliance with safety and technical standards. Specific documentation requirements include GST registration, PAN, and technical bid forms.

What are the key stages and deadlines in the bidding process?

The process involves bid submission by 29-12-2025, technical evaluation on 30-12-2025, and price bid opening on 12-01-2026. Bidders must submit all required documents before deadlines and attend evaluations as scheduled.

What technical standards must the equipment and materials meet?

All materials, including cables and GIS equipment, must conform to BIS and IEC standards, with valid certification and notarized test reports. Asset tags should be weatherproof and RFID-enabled, ensuring durability and compatibility with GUVNL GIS systems.

How is the project financed and what is the estimated budget?

The project budget ranges from INR 50 million to INR 70 million, with payments linked to project milestones such as completion of cable laying, GIS mapping, and testing. Payments are subject to submission of certification and documentation as per tender terms.

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