Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Power Lines to Underground Cables in Gujarat

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender from Paschim Gujarat Vij Company Limited offers a comprehensive opportunity for electrical contractors and power utilities to undertake the turnkey conversion of overhead power lines into underground networks at Adhewada Subdivision, Gujarat. The project involves site survey, design, procurement, installation, and commissioning with advanced GIS mapping and asset tagging using GUVNL’s Geo Urja system. Bidders must demonstrate technical expertise, financial stability, and compliance with procurement norms. The tender process includes multiple evaluation stages, with a deadline for bid submission on 29-12-2025. This initiative aims to enhance power reliability, safety, and aesthetics in the region, aligning with government infrastructure modernization programs. The contract is a turnkey project with a detailed scope covering all aspects from survey to final commissioning, providing a significant opportunity for experienced firms in the power sector to contribute to Gujarat’s smart energy initiatives.

Scope Of Work

The scope of work includes the following key activities:

  • Conduct detailed site survey and GIS mapping of existing overhead power lines.
  • Design underground cable network with ring main system, including consumer service lines.
  • Procure all necessary materials, including underground cables, GIS equipment, and assets.
  • Transportation and unloading of equipment and materials to the site.
  • Installation of underground cables, GIS mapping, and asset tagging.
  • Testing and commissioning of the underground power network.
  • Documentation of all activities, including as-built drawings and asset records.

Key deliverables:

  • Complete site survey report
  • Detailed engineering and design drawings
  • Procurement and supply of materials
  • Successful installation and testing report
  • Final commissioning certificate
Specification Details
Project Type Turnkey Conversion
Power Voltage 11 kV HT & LT Lines
Mapping Technology GIS & Geo Urja Mapping
Asset Tagging Yes
Completion Period As per tender document

Sequential Process:

  1. Site survey and assessment
  2. Design approval
  3. Material procurement
  4. Installation and underground cabling
  5. Testing and commissioning
  6. Documentation and handover

Technical Specifications

The technical specifications include:

  • Underground cables of specified voltage rating conforming to BIS standards.
  • GIS mapping equipment compatible with GUVNL Geo Urja system.
  • Asset tagging hardware with unique identification codes.
  • Installation procedures adhering to safety and quality standards.
Parameter Specification
Cable Type XLPE insulated, armoured underground cables
Conductor Material Copper
Insulation BIS certified
GIS Equipment Compatible with GUVNL Geo Urja Mapping system
Asset Tagging Durable, weather-resistant tags with barcode/QR code

Sequential procedures involve site assessment, design approval, procurement, installation, testing, and final documentation.

Financial Requirements

The project budget is estimated within a range of Rs. Min to Rs. Max, inclusive of all materials, labor, transportation, and testing costs. Payment terms are structured as per milestones:

  • 10% advance upon contract signing
  • 40% after completion of installation
  • 30% post successful testing
  • 20% on final handover and documentation
Cost Component Percentage Remarks
Material Procurement 50% Includes cables, GIS equipment
Labor & Installation 30% Skilled and unskilled labor
Transportation & Storage 10% Equipment and materials
Testing & Commissioning 10% Final quality assurance

All payments are subject to submission of valid invoices and completion certificates as per contract terms.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid registration with GUVNL or its subsidiaries.
  • ✓ Must submit the original receipt of payment for tender fee and EMD via RTGS/NEFT/Online Payment.
  • ✓ Must provide GST registration certificate.
  • ✓ Must submit a cancelled cheque for bank verification.
  • ✓ Must submit PAN card copy.
  • ✓ Must demonstrate technical capability through relevant project experience.
  • ✓ Financial stability with net worth and liquid assets as per the specified criteria.
Qualification Criteria Minimum Requirement
Experience in similar projects At least 2 completed projects in underground power conversion
Financial Turnover Minimum turnover of Rs. X crore in last 3 years
Certification Valid MSME/SME certificate, if applicable
Legal Status Incorporation certificate or partnership deed

Additional documents such as JV agreements, undertaking, and affidavits are also required.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-18

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to convert overhead 11 kV HT and LT power lines into underground cable networks with GIS mapping and asset tagging, enhancing power reliability, safety, and aesthetics in Gujarat's power distribution system.

Who can participate in this tender?

Eligible bidders include power infrastructure contractors, electrical engineering firms, and companies with experience in underground cable installation. They must meet the specified technical, financial, and legal criteria outlined in the tender documents.

What are the key stages of the bidding process?

The process involves:

  • Registration and document download
  • Submission of technical and financial proposals
  • Bid opening and evaluation
  • Final award and contract signing

Bidders should adhere strictly to deadlines and submission guidelines to ensure eligibility.

What technical standards must the materials and work meet?

All materials, including underground cables and GIS equipment, must conform to BIS standards and be compatible with GUVNL’s Geo Urja Mapping system. Installation procedures must follow safety norms and quality standards specified in the tender.

How is the project cost estimated and paid?

The estimated project cost ranges between Rs. Min and Rs. Max, covering materials, labor, and transportation. Payment is milestone-based: 10% advance, 40% after installation, 30% after testing, and 20% upon final handover, subject to documentation and approval.

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