Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of 11kV and LT Lines to Underground Cable Network in Mandvi-City

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender from Paschim Gujarat Vij Company Limited seeks experienced contractors for a turnkey project to convert overhead 11 kV and LT power lines into underground cable networks in Mandvi-City, Gujarat. The project aims to modernize power distribution, improve safety, and reduce outages through comprehensive site surveys, design, procurement, installation, testing, and commissioning of underground cables with GIS mapping and asset tagging. The tender emphasizes strict eligibility criteria, detailed technical specifications, and a structured bidding process. Bidders must submit all required documents within specified deadlines to qualify for evaluation. The project offers an excellent opportunity for power infrastructure firms to contribute to Gujarat's smart grid development and urban power reliability enhancement. The estimated project value ranges from Rs. [Minimum Value] to Rs. [Maximum Value], with a clear focus on quality, safety, and timely delivery.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and mapping, including GIS and Geo Urja Mapping.
  • Designing the underground cable network with Ring Main System integration.
  • Procuring all necessary materials, including cables, GIS equipment, and asset tags.
  • Loading, transportation, unloading, and storage of materials at the site.
  • Installing underground cables and associated infrastructure as per approved designs.
  • Testing all installed systems for performance and safety standards.
  • Commissioning the complete network and ensuring operational readiness.
  • Documentation, including asset tagging, GIS mapping updates, and handover reports.

Key deliverables include:

  • Complete site survey reports
  • Detailed engineering drawings and designs
  • Procurement and supply of materials
  • Installed and tested underground cable network
  • Asset tagging and GIS mapping updates

The process involves:

  1. Site survey and mapping
  2. Design approval
  3. Procurement of materials
  4. Transportation and storage
  5. Installation and testing
  6. Commissioning and documentation

The project must be completed within the specified completion period, adhering to safety and quality standards.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cable Type High-quality underground power cables conforming to BIS standards
GIS Equipment Accurate GIS mapping devices with calibration certificates
Asset Tagging Durable, weather-resistant tags with unique identifiers
Installation Standards Compliant with IEC and BIS standards
Testing Insulation resistance, continuity, and performance testing as per technical norms

Procedures involve:

  • Material inspection upon delivery
  • Pre-installation testing
  • Installation as per approved drawings
  • Post-installation testing and quality assurance
  • Final commissioning with documentation

Financial Requirements

The estimated project cost ranges from Rs. [Minimum Value] to Rs. [Maximum Value], inclusive of all materials, labor, transportation, and testing. The financial breakdown includes:

Item Cost (Rs.)
Materials [Specify amount]
Labor [Specify amount]
Transportation [Specify amount]
Testing & Commissioning [Specify amount]
Contingencies [Specify amount]

Payments will be made based on milestones:

  • 10% advance upon contract signing
  • 40% after material delivery and installation
  • 30% after successful testing
  • 20% after project completion and documentation

All payments are subject to submission of valid invoices and completion certificates.

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Eligibility Criteria

✓ Must have valid registration and licenses for power infrastructure projects.
✓ Must submit a scan copy of the original receipt of tender fee payment via RTGS/NEFT/Online Payment.
✓ Must provide a scan copy of the original receipt of EMD payment through e-Bank Guarantee, RTGS, NEFT, or online mode.
✓ Must possess GST registration and submit a self-certified copy.
✓ Must submit a cancelled cheque for bank details verification.
✓ Must provide a self-certified copy of PAN.
✓ Must submit all other documents as per tender terms and conditions.

Qualification Criteria Minimum Requirement
Financial Turnover Rs. [Specify Minimum] in last 3 years
Experience in similar projects At least [Specify Number] similar projects completed
Technical Capability Demonstrated capacity for underground cable installation
Certification Valid licenses and certifications for power projects

Note: All documents must be valid, self-certified, and submitted in prescribed formats.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-43

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, designing, procurement, installation, testing, and commissioning of underground power cables to replace overhead lines in Mandvi-City, Gujarat. It includes GIS mapping, asset tagging, and project documentation to enhance power infrastructure reliability and safety.

Who is eligible to bid for this project?

Eligible bidders must have valid power infrastructure project licenses, demonstrate experience in similar underground cable projects, possess GST and PAN registration, and submit all required documents as specified in the eligibility criteria. Experience in GIS and asset tagging is preferred.

What are the key deadlines for this tender?

The bid submission starts on 05-12-2025 at 18:30 and ends on 29-12-2025 at 18:00. The technical evaluation will be conducted on 30-12-2025, with price bids opening scheduled for 12-01-2026. Bidders must adhere to these dates to participate successfully.

What technical standards must the materials meet?

Materials must conform to BIS standards and IEC norms. Cables should be suitable for underground installation, with insulation resistance, durability, and safety testing conducted as per technical specifications. GIS equipment must be calibrated and certified for accuracy.

How is the bid evaluation conducted?

Bids are evaluated based on technical capability (50%), financial competitiveness (30%), and past project performance (20%). A minimum technical score of 70% is required for qualification. The final award considers overall scoring, compliance, and bidder credibility.

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