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Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of 11kV & LT Lines to Underground Network in Bhavnagar

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

20-Jan-2026, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for experienced contractors to execute a comprehensive turnkey project for converting overhead power lines into underground cable networks in Bhavnagar, Gujarat. The project includes site survey, design, procurement, installation, testing, and GIS mapping with asset tagging, aiming to improve power reliability and reduce outages. Bidders must meet strict eligibility criteria, submit detailed technical and financial proposals, and adhere to deadlines. The contract is a turnkey solution with a focus on quality, safety, and compliance with technical standards. Estimated project value ranges from INR 50 million to INR 100 million, providing significant scope for qualified power infrastructure firms. Download the detailed tender documents and participate in this strategic initiative to enhance Gujarat's power distribution network.

Scope Of Work

• Conduct detailed site survey and feasibility analysis for underground cable installation.
• Develop comprehensive design and engineering plans for underground cable network with Ring Main System.
• Procure all necessary materials, including cables, GIS equipment, and asset tags.
• Transport and unload materials at designated sites.
• Install underground cables, including trenching, laying, and connection.
• Perform testing and commissioning of the underground network.
• Implement GIS and Geo Urja mapping, along with asset tagging as per GUVNL standards.
• Provide complete documentation, including as-built drawings and test reports.

The process involves:

  1. Submission of technical and financial bids.
  2. Technical evaluation based on predefined criteria.
  3. Price bid opening for qualified bidders.
  4. Contract award and project execution.

Key deliverables include detailed survey reports, design documents, procurement receipts, installation reports, testing certificates, GIS mapping data, and asset tags.

Specification Details
Project Duration As per tender document
Contract Type Turn-key
Project Scope Conversion of overhead lines to underground cables with GIS mapping
Expected Completion As specified in the contract

Bidder must demonstrate relevant experience, financial stability, and compliance with technical standards to qualify.

Technical Specifications

Parameter Requirement
Cable Type Underground HV and LV cables compliant with BIS standards
GIS Equipment Accurate GIS mapping devices with calibration certificates
Asset Tagging Durable, weather-resistant tags with unique identifiers
Installation Standards As per IEC and BIS standards
Testing Insulation resistance, continuity, and load testing

Bidders must follow sequential procedures: site survey, design approval, procurement, trenching, cable laying, connection, testing, and commissioning. All equipment must meet technical standards specified in the tender documents.

Financial Requirements

The estimated project value ranges from INR 50 million to INR 100 million, with detailed cost breakdowns provided in the bid documents. The financial proposal must include itemized costs for materials, labor, transportation, and testing. Payment terms are linked to project milestones, with an initial advance, progress payments, and final payment upon completion and acceptance. Bidders should prepare detailed financial schedules aligned with the project timeline. The total bid amount must be inclusive of all taxes, duties, and incidental expenses. The tender requires a bid security (EMD) as specified, refundable upon successful completion or forfeited in case of non-compliance.

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Eligibility Criteria

✓ Must have valid registration with GUVNL or its subsidiaries (PGVCL, DGVCL, MGVCL, UGVCL, GETCO, GSECL).
✓ Proven experience in executing underground power cable projects, including survey, installation, and GIS mapping.
✓ Financial stability with minimum average annual turnover of INR 20 million over the last 3 years.
✓ Submission of all required documents, including:

  • Original receipt of tender fee payment via RTGS/NEFT/Online.
  • Valid EMD through e-Bank Guarantee or RTGS/NEFT.
  • GST registration certificate.
  • PAN card.
  • JV agreement and undertaking (if applicable).
  • Certificates of incorporation or legal status.
  • Technical and financial qualification documents.
  • Experience and project completion certificates.
    | Financial Qualification |
    |------------------------------|-------------------------|
    | Minimum Turnover | INR 20 million/year |
    | Average Annual Turnover (last 3 years) | INR 60 million |
    | EMD Amount | As specified in tender |
    | Tender Fee | INR 17,700 |

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

21-01-2026 11:00

2. TECHNICAL STAGE

30-01-2026 11:00

3. PRICE BID

06-02-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-37

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, design, procurement, installation, testing, and commissioning of an underground cable network with GIS mapping and asset tagging in Bhavnagar, Gujarat. The project converts overhead lines into underground systems with a ring main configuration, enhancing power reliability and reducing outages.

What are the eligibility criteria for bidders?

Bidders must have valid registration with GUVNL or subsidiaries, proven experience in underground power projects, a minimum annual turnover of INR 20 million, and submit all required documents including GST registration, PAN, EMD, tender fee, and technical certifications. Experience certificates and project completion proofs are also mandatory.

What is the bid submission process and deadline?

Bid submissions open on 05-12-2025 at 18:30 and close on 29-12-2025 at 18:00. Bidders must submit all technical and financial documents before the deadline via the designated portal. Late submissions will not be considered. The evaluation process begins immediately after the deadline.

What technical standards and specifications must be met?

All materials and installation procedures must comply with BIS, IEC standards, and project-specific specifications provided in the tender documents. Key parameters include cable type, GIS accuracy, asset durability, and safety testing. The project emphasizes quality assurance and compliance throughout execution.

How will the evaluation and award be conducted?

Evaluation is based on technical competence (50%), financial stability (30%), and price competitiveness (10%). Bidders must meet minimum thresholds in each criterion. The highest-scoring bidder, considering combined technical and financial scores, will be awarded the contract following detailed evaluation and price bid opening.

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