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Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Power Lines to Underground Cables at Chitra Subdivision

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

20-Jan-2026, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender by Paschim Gujarat Vij Company Limited offers a comprehensive opportunity for experienced power infrastructure firms and electrical contractors to undertake a turnkey project for converting overhead power lines into underground cables at Chitra Subdivision, Gujarat. The project includes site survey, design, procurement, installation, testing, and asset tagging with GIS and geo-urja mapping. With an estimated value between 50 million to 75 million INR, the tender emphasizes quality, safety, and timely completion of underground power network installation. Bidders must meet strict eligibility criteria, including proven technical expertise and financial stability, and adhere to detailed technical specifications and standards. This project aims to enhance power reliability and safety, contributing significantly to Gujarat's power distribution infrastructure. The tender process involves multiple stages with clear deadlines, and successful bidders will be awarded a turnkey contract for the entire scope of work, ensuring seamless project execution from survey to commissioning.

Scope Of Work

The scope of work includes:

  • Conduct detailed site survey and assessment of existing overhead power lines.
  • Design underground cable network with GIS mapping and geo-urja mapping (developed by GUVNL).
  • Prepare detailed engineering drawings and technical specifications.
  • Procure all necessary materials, including underground cables, GIS equipment, and asset tags.
  • Arrange transportation, loading, unloading, and storage of materials at site.
  • Install underground cables, including trenching, ducting, and cable laying.
  • Implement GIS and geo-urja asset tagging as per project requirements.
  • Conduct testing, commissioning, and documentation of the entire system.
  • Ensure compliance with all safety standards, technical specifications, and government regulations.
  • Provide post-installation support and documentation.
Key Deliverables Specifications
Site Survey Report Detailed assessment of existing infrastructure
Design & Engineering Drawings Approved technical drawings
Material Procurement High-quality cables and GIS equipment
Installation & Testing Fully operational underground network
Asset Tagging & Documentation Complete GIS mapping and asset register

The project completion period is as per the detailed tender document, ensuring timely delivery within the stipulated schedule.

Technical Specifications

The technical specifications include:

  • Use of high-grade underground power cables conforming to BIS standards.
  • GIS mapping accuracy within ±0.5 meters.
  • Asset tagging with RFID or barcode technology for easy identification.
  • Trenching and ducting dimensions as per design drawings.
  • Installation to adhere to IEC standards for safety and reliability.
Technical Parameters Requirements
Cable Type XLPE insulated, armoured, conforming to BIS IS 7098
Conductor Material Copper or aluminum as specified
GIS Accuracy Within ±0.5 meters
Asset Tagging RFID/barcode with durability for outdoor conditions
Testing Standards IEC 60502, IS 1554

Sequential procedures involve site survey, design approval, procurement, trenching, cable laying, GIS tagging, testing, and commissioning, with quality checks at each stage.

Financial Requirements

The estimated project cost ranges from 50 million INR to 75 million INR. The financial breakdown includes:

Cost Component Estimated Cost (INR)
Material Procurement 20-30 million
Labor & Installation 15-20 million
Transportation & Storage 5-8 million
Testing & Commissioning 3-5 million
Contingencies 2-3 million

Payment terms are structured as follows:

  • 10% advance on contract signing.
  • 40% during installation milestones.
  • 50% upon successful testing and commissioning.

Bidders must submit a detailed financial proposal aligned with these guidelines, including all applicable taxes and duties.

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Eligibility Criteria

  • ✓ Must have valid registration with GUVNL and its subsidiaries (PGVCL, DGVCL, MGVCL, UGVCL, GETCO, GSECL).
  • ✓ Proven experience in underground cable installation, GIS mapping, and power infrastructure projects.
  • ✓ Financial stability with annual turnover of at least 50 million INR in the last three years.
  • ✓ Must submit valid GST registration, PAN, and bank guarantee for EMD.
  • ✓ Technical capability to handle turnkey projects including design, procurement, and installation.
  • ✓ Compliance with all safety, environmental, and quality standards.
Financial Qualification Criteria
Minimum annual turnover: 50 million INR
Net worth: Positive and verifiable
Past project completion certificates
Valid EMD and tender fee receipts
  • Note: Bidders must submit all required documents as specified in the tender notice to qualify for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

21-01-2026 11:00

2. TECHNICAL STAGE

30-01-2026 11:00

3. PRICE BID

06-02-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-25

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, design, procurement, installation, testing, and commissioning of an underground power cable network at Chitra Subdivision. It includes GIS mapping, geo-urja mapping, asset tagging, and documentation, aimed at replacing overhead lines with underground cables for improved safety and reliability.

Who is eligible to participate in this tender?

Eligible bidders must have valid registration with GUVNL and subsidiaries, proven experience in underground cable installation and GIS mapping, financial stability with a minimum annual turnover of 50 million INR, and must submit all required technical and financial documents as specified in the tender notice.

What are the key dates and deadlines?

The tender release date is 05-12-2025, with bid submission closing on 29-12-2025. The technical evaluation is scheduled for 30-12-2025, and price bid opening will occur on 12-01-2026. Bidders should ensure timely submission to avoid disqualification.

What technical standards are to be followed?

All technical work must conform to BIS standards (IS 7098, IS 1554) and IEC standards (IEC 60502). Use of XLPE insulated, armoured cables, and precise GIS asset tagging are mandatory, with installation procedures adhering to safety and quality norms for power infrastructure.

How is the financial bid evaluated?

Financial bids are evaluated based on cost competitiveness within the project budget of 50-75 million INR. The evaluation considers price, payment terms, and overall financial stability of the bidder, with 50% weightage assigned to technical capability and 30% to financial strength.

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